Services - 34036-2018

25/01/2018    S17

Luxembourg-Luxembourg: EIB - Mail and Distribution Management Services

2018/S 017-034036

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98-100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: 2950
Country: Luxembourg
Contact person: Oleg Panta
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Mail and Distribution Management Services

Reference number: OP-1404
II.1.2)Main CPV code
64100000 Post and courier services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this call for tenders was to award 2 framework agreements for the provision of Internal Mail and Distribution & Express Delivery Services. This call for tenders is divided in 2 lots:

Lot 1: Internal Mail and Distribution services;

Lot 2; Express Delivery Services.

For each lot, the EIB will award a framework agreement with a single service provider.

This contract award notice concerns only Lot 1.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 8 100 000.00 EUR

Internal Mail and Distribution services

Lot No: 1
II.2.2)Additional CPV code(s)
30131000 Mailroom equipment
72512000 Document management services
64122000 Internal office mail and messenger services
79571000 Mailing services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:

EIB premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 1: Internal Mail and Distribution Management Services consists of the following operational activities:

Activity 1.1: Internal Mail Distribution Services.

Activity 1.2: Central Mail room Services.

Activity 1.3: Documentation and Publications Support.

Activity 1.4: Digital Mailroom Services (Option).

The Terms of Reference provide an in-depth description of the requirements of the services as well as of the currently existing services.

II.2.5)Award criteria
Quality criterion - Name: Overall involvement of the Tenderer and suitability of the off-site Management / Weighting: 12
Quality criterion - Name: Quality control of technical processes / Weighting: 9
Quality criterion - Name: Suitability of the operating procedures and techniques used / Weighting: 9
Quality criterion - Name: Quality of key staff in charge of the different functions / Weighting: 24
Quality criterion - Name: Quality and credibility offered in the areas of security and confidentiality / Weighting: 6
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 121-244249
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Lot No: 1

Internal Mail and Distribution services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Sodexo Luxembourg SA
Postal address: 39, rue du Puits Romain, ZA — Bourmicht
Town: Bertrange
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: 8070
Country: Luxembourg
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 6 840 000.00 EUR
Total value of the contract/lot: 6 840 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 15 %

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice: