Results of the procurement procedure
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Mail and Distribution Management Services
Reference number: OP-1404
II.1.2)Main CPV code64100000 Post and courier services
II.1.3)Type of contractServices
II.1.4)Short description:
The purpose of this call for tenders was to award 2 framework agreements for the provision of Internal Mail and Distribution & Express Delivery Services. This call for tenders is divided in 2 lots:
Lot 1: Internal Mail and Distribution services;
Lot 2; Express Delivery Services.
For each lot, the EIB will award a framework agreement with a single service provider.
This contract award notice concerns only Lot 1.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 8 100 000.00 EUR
II.2)Description
II.2.1)Title:
Internal Mail and Distribution services
Lot No: 1
II.2.2)Additional CPV code(s)30131000 Mailroom equipment
72512000 Document management services
64122000 Internal office mail and messenger services
79571000 Mailing services
II.2.3)Place of performanceNUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:
EIB premises in Luxembourg.
II.2.4)Description of the procurement:
Lot 1: Internal Mail and Distribution Management Services consists of the following operational activities:
Activity 1.1: Internal Mail Distribution Services.
Activity 1.2: Central Mail room Services.
Activity 1.3: Documentation and Publications Support.
Activity 1.4: Digital Mailroom Services (Option).
The Terms of Reference provide an in-depth description of the requirements of the services as well as of the currently existing services.
II.2.5)Award criteriaQuality criterion - Name: Overall involvement of the Tenderer and suitability of the off-site Management / Weighting: 12
Quality criterion - Name: Quality control of technical processes / Weighting: 9
Quality criterion - Name: Suitability of the operating procedures and techniques used / Weighting: 9
Quality criterion - Name: Quality of key staff in charge of the different functions / Weighting: 24
Quality criterion - Name: Quality and credibility offered in the areas of security and confidentiality / Weighting: 6
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Title:
Internal Mail and Distribution services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:20/12/2017
V.2.2)Information about tendersNumber of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Sodexo Luxembourg SA
Postal address: 39, rue du Puits Romain, ZA — Bourmicht
Town: Bertrange
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: 8070
Country: Luxembourg
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 6 840 000.00 EUR
Total value of the contract/lot: 6 840 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 15 %
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.5)Date of dispatch of this notice:18/01/2018