Services - 340781-2020

20/07/2020    S138

United Kingdom-Carmarthen: Tree-cutting services

2020/S 138-340781

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
Contact person: Darren King
E-mail: dking@carmarthenshire.gov.uk
Telephone: +44 1267234567
Internet address(es):
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3)Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Supply of Felling and Tree Surgery Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS)

II.1.2)Main CPV code
77211400 Tree-cutting services
II.1.3)Type of contract
Services
II.1.4)Short description:

Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works.

Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.

The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.

All PIN Pre-tender information is for guidance only and may be subject to change prior to the contract notice being issued.

A supplier event is planned to take place shortly. This will be a virtual event and details of how to log in will be issued to all who have registered their interest. Please refer to further details in Section II.2.4 below.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
77211300 Tree-clearing services
03452000 Trees
77211500 Tree-maintenance services
II.2.3)Place of performance
NUTS code: UKL14 South West Wales
Main site or place of performance:

Carmarthenshire.

II.2.4)Description of the procurement:

Carmarthenshire County Council (“the Council”) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (“DPS”). At this stage, the Council is considering an initial period of four years which includes the option to extend in one year periods for a further four years or until the agreement is no longer fit for purpose. Final details will be available in the Contract Notice and Tender Documents.

Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3 500KM of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.

The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified 2 512 trees within the highway boundary that need removing, and a further 10 300 on private land directly adjacent the highway that also need removing. These trees have been identified for removal as they are showing more than 50 % dieback of the crown. Recent school surveys have highlighted 37 sites that need trees removing. Trees showing at least 50 % dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The authority will also liaise with private landowners and will be offering our services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.

PRE-MARKET ENGAGEMENT

Carmarthenshire County Council will carry out pre-market engagement meeting(s) to provide more details about the Council’s requirements and the DPS process. Further details about these pre-market engagement meetings will be provided in due course. Dates and times will be communicated shortly, in the meantime, interested parties can email kbaker@carmarthenshire.gov.uk to note their interest in attending a pre-market engagement meeting.

Prospective bidders are invited to attend meeting(s) either by telephone conference or secure video chat at this time.

Further details will be provided to interested parties following registration of their interest and in due course via this PIN.

Prospective bidders are to be made aware that this is not a call for tenders or a pre-qualification exercise. There are currently no tender documents at this stage; any early market discussions will NOT form part of an evaluation process. This early market exercise will not be used for the purposes of short-listing at a later stage and non-participation will not restrict access to the tender opportunity. Tender procedures and documents will be finalised and issued thereafter.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
19/08/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Prospective bidders are to be made aware that this is not a call for tenders or a pre-qualification exercise. There are currently no tender documents at this stage; any early market discussions will NOT form part of an evaluation process. This early market exercise will not be used for the purposes of short-listing at a later stage and non-participation will not restrict access to the tender opportunity.

Tender procedures and documents will be finalised and issued thereafter.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102924.

(WA Ref:102924)

VI.5)Date of dispatch of this notice:
15/07/2020