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Belgium-Brussels: Services for the collection, sorting, transport and distribution of mail from the institutions/bodies in Brussels and Luxembourg
Section I: Contracting authority
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
Section II: Object
Services for the collection, sorting, transport and distribution of mail from the institutions/bodies in Brussels and Luxembourg.
See point II.2.4 ‘Description of the procurement’ for each lot.
Services for the collection, sorting, transport and distribution of national mail from Belgium
On behalf of several European institutions and bodies, these services cover the collection, sorting, transport and distribution of national mail from Belgium. This concerns all mail (ordinary and registered) from Brussels.
Services for the collection, sorting, transport and distribution of international mail from Belgium
On behalf of several European institutions and bodies, these services cover the collection, sorting, transport and distribution of international mail from Belgium. This concerns all mail (ordinary and registered) from Brussels for delivery within the 3 predefined geographical regions of destination.
Services for the collection, sorting, transport and distribution of national and international mail from Luxembourg.
On behalf of several European institutions, these services cover the collection, sorting, transport and distribution of national and international mail from Luxembourg. This concerns all mail (ordinary and registered) from Luxembourg (all institutions are based in Luxembourg City) for delivery within the geographical regions of destination.
Section III: Legal, economic, financial and technical information
the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex II 'Checklist of documents to be completed and provided' to the tender specifications.
The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to annual turnover specific to the field covered by this contract notice, realised during the past 3 financial years.
to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of:
— lot 1: national mail from Brussels: 622 000 EUR,
— lot 2: international mail from Brussels: 680 000 EUR,
— lot 3: national and international mail from Luxembourg: 717 000 EUR.
If participating in several lots, the average specific annual turnover must be at least equal to the total of the minimum sums required for each lot.
— proof that the tenderer has an environmental management system. Proof may be provided either in the form of ISO 14001/EMAS certification or equivalent (e.g. a written, publicly available environmental management plan corresponding to the fields covered by the contract, for example, transport policies such as ecodriving or electric vehicles, policies aiming to reduce energy consumption in buildings, paperless systems, waste management, etc.).
Section IV: Procedure
Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, BELGIUM.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1901
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents.
3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.
4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm
Internet address: http://curia.europa.eu
within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.