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Supplies - 344435-2021

09/07/2021    S131

Belgium-Brussels: Rental of tents

2021/S 131-344435

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, General Secretariat of the Council of the European Union
Postal address: Rue de la Loi 175
Town: Bruxelles
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1048
Country: Belgium
Contact person: Unité de coordination des acquisitions bureau JL 10 70 KL 77
Telephone: +32 2-281-8062
Fax: +32 2-280-0262
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Rental of tents

Reference number: UCA 21/031
II.1.2)Main CPV code
39522530 Tents
II.1.3)Type of contract
II.1.4)Short description:

Rental of tents (solid walls), intended to establish security checkpoints during the organisation of European Councils, multilateral summits, informal meetings or any other event that justifies their use.

The tents will be installed near the buildings of the General Secretariat of the Council of the European Union (GSC) or at any other place used for the occasion (generally in and around Brussels).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
39522110 Tarpaulins
44211100 Modular and portable buildings
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Main site or place of performance:

Brussels, Belgium.

II.2.4)Description of the procurement:

The services, in the form of an ad-hoc rental, include the installation and removal of tents, as quickly as possible and in compliance with safety instructions, for an estimated eight to ten events on average per year (without any commitment from the GSC), lasting from one to six days. Each event may require the rental of two or three tents, which may have three different types of structures (type A: 6 m × 5 m, type B: 6 m × 6 m, type C: 5 m × 6 m).

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After an initial period of two years, the contract may be renewed for two periods of one year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council does not publish the estimated monetary value of its contracts. The estimated volume of supplies can be found in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/08/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/08/2021
Local time: 10:30

General Secretariat of the Council of the European Union, Rue de la Loi/Wetstraat 175, 1048 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

Each tenderer may be represented by one person in accordance with the terms set out in the invitation to tender. The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the opening session was initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

In case of unavailability or improper functioning of the electronic means of communication referred to in section I.3) in the last five calendar days before the time limit for receipt indicated in section IV.2.2), the contracting authority reserves the right to postpone this time limit and issue a new time limit at the Internet address provided in section I.3), without having to issue a preceding corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in section I.3) in order to get notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeal has to be lodged with the General Court within two months of the notification to the plaintiff or, in the absence thereof, on the day on which it came to the knowledge of the plaintiff. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals. Time limits are extended on account of distance by a fixed period of ten days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, Secrétariat Général, Unité de coordination des acquisitions
Postal address: Wetstraat/Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address:
VI.5)Date of dispatch of this notice: