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Services - 344445-2021

Submission deadline has been amended by:  493222-2021
09/07/2021    S131

Belgium-Brussels: Provision of External Expertise Relating to Developing Innovative Solutions to the Field of Office Facilities Management

2021/S 131-344445

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1047
Country: Belgium
Contact person: Directorate for Integrated Facility Management - Budget Implementation Service
E-mail: INLO.AO.DIR.A@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8675
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of External Expertise Relating to Developing Innovative Solutions to the Field of Office Facilities Management

Reference number: 06A0010/2020/M080
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

Multiple framework service contract for the provision of ad-hoc expertise relating to developing innovative solutions in the field of office facilities management, including for integrated IT solutions, access control and security as well as innovative facility management practices.

II.1.5)Estimated total value
Value excluding VAT: 610 560.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
45214620 Research and testing facilities construction work
45214800 Training facilities building
48420000 Facilities management software package and software package suite
71241000 Feasibility study, advisory service, analysis
73420000 Pre-feasibility study and technological demonstration
79314000 Feasibility study
79993000 Building and facilities management services
80520000 Training facilities
79993100 Facilities management services
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

The European Parliament is looking for a provider of external expertise relating to developing innovative solutions in the field of office facilities management, including for integrated IT solutions, access control and security as well as innovative facility management practices. The expertise shall be provided in the form of, inter alia, briefing papers, in-depth analyses and studies, delivered upon ad-hoc request, within a limited and defined time-frame. The framework contract would also cover associated services such as attendance at related meetings at the Parliament’s premises, presentations by lead experts and the organisation of workshops as appropriate.

Importantly, expertise shall focus notably on innovative development in the field and will be based on valid research, documented references and sound analysis, relevant to the work of the different participating DG.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 610 560.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Participation in this invitation to tender is open on equal terms to all natural persons, legal entities and public bodies of the member states of the European Union and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field giving them access to the contract in this invitation to tender, under the conditions laid down by this agreement.

Enrolment in a relevant professional or trade register is required, except for international organisations.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 195-470611
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/09/2021
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/10/2021
Local time: 10:00
Place:

60 Rue Wiertz, Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Tenderers wishing to attend should confirm this by email (INLO.AO.DIR.A@europarl.europa.eu) no later than 2 working days before the tender opening date, limiting their representation to 1 person.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The European Parliament will organise an optional information session to take place on 7 September 2021 at 10.00 am in Brussels, Belliard Street, no 80, Belgium.

A maximum of two representatives per company may participate.

To prepare your entry pass, please send via email (to INLO.AO.DIR.A@ep.europa.eu) your company name and the name, position, identity card number and date of birth of the attendees, 2 working days before the visit.

This registration will be confirmed via email.

The European Parliament will issue a report following the visit, which will be transmitted via the website eTendering.

Any travel costs relating to the site visit are to be borne by the economic operator and will not be reimbursed by the European Parliament.

Attendance at the information session is optional.

During the information session, economic operators will have the opportunity to ask questions which they deem relevant and useful for drawing up a tender.

The languages used during the visit will be French and English.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: LU - 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: FR - 67000
Country: France
Internet address: http://ombudsman.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The decision of the contracting authority may be challenged within 2 months of the notification of the outcome of the procedure, either by unsuccessful tenderers or by persons (natural or legal) who, although not addressees of the decision, are directly and individually concerned by it.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: LU - 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
29/06/2021