Services - 344633-2018

07/08/2018    S150    - - Services - Contract notice - Restricted procedure 

United Kingdom-Leicester: Refuse transport services

2018/S 150-344633

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Leicestershire County Council
County Hall, Glenfield
United Kingdom
Contact person: Ms Sophie Bower-Scott
Telephone: +44 1163052048
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Contract for the Haulage of Waste from Transfer Stations in Leicestershire

Reference number: DN357313
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Leicestershire County Council (the Council) recently insourced the operation of 2 waste transfer stations and intends to procure a contract for bulk haulage of waste from these to designated disposal/treatment/recycling sites. In addition it would be expected that the bulk haulage of waste from additional waste transfer stations may be required during the contract term and such bulk haulage would also fall under this contract. There is no requirement to arrange for the disposal/treatment/recycling of such waste but destinations and tonnages will vary during the contract term dependent on the needs of the Council. The likely commencement date is 1.4.2019 with a minimum duration of 3 years but with a potential to extend to a maximum contract term of 11 years.

The Council may require guarantees, deposits, bonds or other forms of appropriate security.

Please note that the provisions of TUPE may apply as part of this procurement.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Leicestershire County Council (the Council) currently operates 2 waste transfer stations that handle approximately 40 000 tonnes of waste per annum. The Council also owns one additional waste transfer station handling approximately 35 000 tonnes of waste per annum with the operation (including bulk haulage) currently contracted out to a third party supplier. It is expected that in the short term the tonnage required to be hauled shall be similar to that arising from the two Council operated waste transfer stations. However, from the early 2020’s this 40 000 tonnes could increase or decrease with initial estimates of haulage capacity requirements ranging from 12 000 to 110 000 tonnes per annum. Delivery point locations are also expected to change. The potential total contract value could therefore vary from between 5 000 000 GBP to 31 000 000 GBP over the potential eleven year period. Suppliers will be expected to bulk haul waste from any waste transfer station, or similar facility where waste bulking can occur, where waste arising from the Council or the Waste Collection Authorities activities is delivered to. Bids will be evaluated based on the anticipated tonnage expected to be required to be bulk hauled; the current and potential future locations of waste transfer stations as well as the current and potential future locations of the disposal/treatment/recycling sites where waste may need to be delivered to during the contract term.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 31 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2022
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The contract will be in place for at least an initial period of 3 years from commencement, with an option to extend for a further period, or periods, up to a total extension period of 8 years, taking the maximum contract term to 11 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/10/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Leicestershire County Council (the Council) will incorporate a minimum 10 calendar day standstill period at the point of information when the award of the contract is communicated to tenderers. Applicants/Tenderers who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the applicant/tenderer was unsuccessful.

If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended or may award damages. Where a contract has been entered into the Court may make a declaration of effectiveness, order for a fine to be paid/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: