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Services - 344949-2019

23/07/2019    S140    Services - Contract notice - Open procedure 

United Kingdom-Belfast: Repair and maintenance services

2019/S 140-344949

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court Adelaide Street
Town: Belfast
NUTS code: UK
Postal code: BT2 8GB
Country: United Kingdom
E-mail: pb2@infrastructure-no.gov.uk

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court Adelaide Street
Town: Belfast
NUTS code: UK
Postal code: BT2 8GB
Country: United Kingdom
E-mail: pb2@infrastructure-ni.gov.uk

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DfI Roads and Rivers – Provision of Fleet Maintenance for Commercial Vehicles over 3 500 kg

Reference number: CfT2322913
II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.1.5)Estimated total value
Value excluding VAT: 1 900 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 7
Maximum number of lots that may be awarded to one tenderer: 7
II.2)Description
II.2.1)Title:

Ballykeel Workshop

Lot No: 1
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Northbrook Workshop

Lot No: 2
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Arvalee Workshop

Lot No: 3
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

There are options to extend for a further 3 periods of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Silverhill Workshop

Lot No: 4
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Armagh Workshop

Lot No: 5
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Seaforde Workshop

Lot No: 6
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Seagoe Workshop

Lot No: 7
II.2.2)Additional CPV code(s)
50100000
50200000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are options to extend for a further 3 periods of 1 year each.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The Department's particular requirements will be set out in the contract documentation.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Department's particular requirements will be set out in the contract documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/08/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/08/2019
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

DfI is utilising an electronic tendering system to manage this procurement and communicate with tenderers. Accordingly, it is intended that all communications with DfI including the accessing and submission of tender responses will be conducted via https://etendersni.gov.uk/epps/home.do

The successful contractor's performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Infrastructure for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered. by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court, Royal Courts of Justice
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/07/2019