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United Kingdom-Belfast: Repair and maintenance services
Section I: Contracting authority
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
Section II: Object
DfI Roads and Rivers – Provision of Fleet Maintenance for Commercial Vehicles over 3 500 kg
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
There are options to extend for a further 3 periods of 1 year each.
Section III: Legal, economic, financial and technical information
The Department's particular requirements will be set out in the contract documentation.
Section IV: Procedure
Section VI: Complementary information
DfI is utilising an electronic tendering system to manage this procurement and communicate with tenderers. Accordingly, it is intended that all communications with DfI including the accessing and submission of tender responses will be conducted via https://etendersni.gov.uk/epps/home.do
The successful contractor's performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Infrastructure for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered. by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).