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Services - 347387-2019

24/07/2019    S141

United Kingdom-Derby: Water installations

2019/S 141-347387

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Derby City Council
Postal address: The Council House, Corporation Street
Town: Derby
NUTS code: UKF11 Derby
Postal code: DE1 2FS
Country: United Kingdom
Contact person: Andrew Grover
E-mail: procurement@derby.gov.uk
Telephone: +44 1332640768
Internet address(es):
Main address: http://www.eastmidstenders.org
Address of the buyer profile: http://www.eastmidstenders.org
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Legionella Management Services

Reference number: TD1491
II.1.2)Main CPV code
39370000 Water installations
II.1.3)Type of contract
Services
II.1.4)Short description:

Derby City Council require a Legionella Monitoring Service that provides a basic preventative service for a range of Council properties, including schools and care centres, libraries and offices. We anticipate the contract to commence 1.1.2020 and last for an initial 24 month period, with 2 options to extend in annual increments.

II.1.5)Estimated total value
Value excluding VAT: 280 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
24962000 Water-treatment chemicals
39715000 Water heaters and heating for buildings; plumbing equipment
45232150 Works related to water-distribution pipelines
45232430 Water-treatment work
II.2.3)Place of performance
NUTS code: UKF11 Derby
II.2.4)Description of the procurement:

Derby City Council require a Legionella Monitoring Service that provides a basic preventative service for a range of Council properties, including schools and care centres, libraries and offices. We anticipate the contract to commence 1.1.2020 and last for an initial 24 month period, with 2 options to extend in annual increments. We anticipate spend across the Council to be in the region of around 70 000 GBP per annum during the contract. The tender documentation is expected to be issued in September 2019, bids returned and evaluated in October 2019, and the contract awarded by late November 2019.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 280 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract is to last up to a maximum of 4 years (2 years initially with options to extend in 1 year increments).

II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The contract is to last up to a maximum of 4 years (2 years initially with options to extend in 1 year increments).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Conditions relating to environmental and social requirements of the Contracting Authority will be included in this contract. Please refer to the procurement documents when these are available.

II.3)Estimated date of publication of contract notice:
02/09/2019

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria will be as stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority will be included in this contract. The details will be provided in the procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:
28/10/2019

Section VI: Complementary information

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This tender will be managed electronically at the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest now and obtain the documents from the anticipated date 02/09/2019. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the EastMidsTenders e-tendering system.

To register: on the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen. Click this to begin the registration process. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To search: on the opportunities portal home page (https://www.eastmidstenders.org) click on 'view opportunities’. On the 'Find Opportunities' page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMidsTenders system to start the tender process. The EastMidsTenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the EastMidsTenders System. Once you have registered your interest, the tender information will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Derby City Council
Town: Derby
Postal code: DE1 2FS
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: Derby City Council
Town: Derby
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum ten calendar day standstill period following electronic notification to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in Section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Derby City Council
Town: Derby
Postal code: DE1 2FS
Country: United Kingdom
E-mail: procurement@derby.gov.uk
VI.5)Date of dispatch of this notice:
22/07/2019