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United Kingdom-Derby: Water installations
Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting authority
Section II: Object
Legionella Management Services
Derby City Council require a Legionella Monitoring Service that provides a basic preventative service for a range of Council properties, including schools and care centres, libraries and offices. We anticipate the contract to commence 1.1.2020 and last for an initial 24 month period, with 2 options to extend in annual increments.
Derby City Council require a Legionella Monitoring Service that provides a basic preventative service for a range of Council properties, including schools and care centres, libraries and offices. We anticipate the contract to commence 1.1.2020 and last for an initial 24 month period, with 2 options to extend in annual increments. We anticipate spend across the Council to be in the region of around 70 000 GBP per annum during the contract. The tender documentation is expected to be issued in September 2019, bids returned and evaluated in October 2019, and the contract awarded by late November 2019.
The contract is to last up to a maximum of 4 years (2 years initially with options to extend in 1 year increments).
Conditions relating to environmental and social requirements of the Contracting Authority will be included in this contract. Please refer to the procurement documents when these are available.
Section III: Legal, economic, financial and technical information
Selection criteria will be as stated in the procurement documents.
Conditions relating to environmental and social requirements of the contracting authority will be included in this contract. The details will be provided in the procurement documents.
Section IV: Procedure
Section VI: Complementary information
This tender will be managed electronically at the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest now and obtain the documents from the anticipated date 02/09/2019. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously). Please note we will only accept expressions of interest/tender returns through the EastMidsTenders e-tendering system.
To register: on the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen. Click this to begin the registration process. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To search: on the opportunities portal home page (https://www.eastmidstenders.org) click on 'view opportunities’. On the 'Find Opportunities' page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMidsTenders system to start the tender process. The EastMidsTenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the EastMidsTenders System. Once you have registered your interest, the tender information will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
The Contracting Authority will incorporate a minimum ten calendar day standstill period following electronic notification to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in Section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.