Services - 348207-2020

23/07/2020    S141

United Kingdom-London: Architectural, construction, engineering and inspection services

2020/S 141-348207

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Transport for London
Postal address: Palestra, 197 Blackfriars Road
Town: London
NUTS code: UKI LONDON
Postal code: SE1 8NJ
Country: United Kingdom
Contact person: Carl Osborne
E-mail: carlosborne@tfl.gov.uk
Telephone: +44 7894328252

Internet address(es):

Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Login
Tenders or requests to participate must be submitted to the following address:
Official name: Transport for London
Postal address: Palestra, 197 Blackfriars Road
Town: London
Postal code: SE1 8NJ
Country: United Kingdom
Contact person: Carl Osborne
Telephone: +44 7894328252
E-mail: carlosborne@tfl.gov.uk
NUTS code: UKI LONDON

Internet address(es):

Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Condition Assessments Frameworks

Reference number: tfl_scp_001746c
II.1.2)Main CPV code
71000000 Architectural, construction, engineering and inspection services
II.1.3)Type of contract
Services
II.1.4)Short description:

TfL is establishing two single supplier frameworks for condition inspections and surveys of its surface transport assets as outlined in II.2.4), across London for use by TfL and for use by other contracting authorities identified in this contract notice for condition inspections and surveys of their assets. Each framework will represent a different geographic area: North London (Lot 1) and South Central London (Lot 2). The intended service delivery commencement is in April 2021. Bidders should note that estimated values in this contract notice do not include works that may be instructed by private developers (see VI.3) for further information). Economic operators (EO) will be permitted to be shortlisted for and, if shortlisted, submit tenders for both lots but may only be awarded one lot. Where the winning tender in both lots is from the same EO, the award per lot will be based on the best tender award combination across both lots for TfL as set out in the procurement documents.

II.1.5)Estimated total value
Value excluding VAT: 18 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Condition Assessments Framework North Area

Lot No: 1
II.2.2)Additional CPV code(s)
71315400 Building-inspection services
71630000 Technical inspection and testing services
71631000 Technical inspection services
71631300 Technical building-inspection services
71631400 Technical inspection services of engineering structures
71631450 Bridge-inspection services
71631480 Road-inspection services
71315410 Inspection of ventilation system
71631100 Machinery-inspection services
71334000 Mechanical and electrical engineering services
71250000 Architectural, engineering and surveying services
71251000 Architectural and building-surveying services
71315300 Building surveying services
45220000 Engineering works and construction works
II.2.3)Place of performance
NUTS code: UKI LONDON
II.2.4)Description of the procurement:

This framework relates to the delivery of services and/or works within a core service area covering the North Area of London which approximates to the geographical boundaries of the London Boroughs of Barking and Dagenham, Barnet, Brent, Ealing, Enfield, Haringey, Harrow, Havering, Hillingdon, Hounslow, Newham, Redbridge and Waltham Forest (the Core Service Area for Lot 1). Specific TfL assets which are located within both the Core Service Area for Lot 1 and the Core Service Area for Lot 2 have been allocated to either lot 1 or lot 2 such that the lot 1 supplier may be required to deliver condition assessments on these assets within both the Core Service Area for Lot 1 and the Core Service Area for Lot 2 (further details are provided in the procurement documents). Delivery by the lot 1 supplier on behalf of a London Borough listed above may also extend into the Core Service Area for Lot 2 where the relevant asset, which is the subject of the condition assessment, is located in both the Core Service Area for Lot 1 and the Core Service Area for Lot 2 but the responsibility for maintenance of the asset resides with the relevant London Borough.

Where TfL or any of the London Boroughs listed above or other contracting authorities (as referred to in section VI.3) below) which have responsibility for assets located in the Core Service Area for Lot 1, require the delivery of any services and/or works in the Core Service Area for Lot 1 and place a call-off contract for such delivery, the successful supplier for lot 1 will be required to deliver such services and/or works instructed.

In certain circumstances, TfL may also instruct the successful supplier for Lot 1 to deliver services and/or works in the Core Service Area for Lot 2. Further details are set out in the draft framework agreement provided as part of the procurement documents.

The framework scope for Lot 1 includes condition assessments, surveys, testing and inspections on the following Surface Transport asset types:

• highway structures (including bridges, subways, retaining walls),

• road tunnels (including mechanical, electrical and communication apparatus),

• pumping stations (including mechanical, electrical and communication apparatus),

• bus stations and garages (including structural elements and mechanical, electrical and communication apparatus),

• traffic management infrastructure (including signals, controllers and fixings),

• street lighting (including columns, fixings and attachments),

• vehicle restraint systems,

• carriageway,

• footway,

• bus shelters.

The list above is more particularly described in the procurement documents and includes both existing assets and any new assets within the same asset type which may come into existence during the life of the framework.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2021
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

The scope of the services and/or works required by the framework agreement(s) is a continuing requirement by TfL and London Boroughs as highway authorities. Such services and/or works will continue to be required following expiry of this framework but the procurement and contracting strategy may change. TfL intends to award a call-off contract for a term of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Condition Assessments Framework — South Central Area

Lot No: 2
II.2.2)Additional CPV code(s)
71315400 Building-inspection services
71630000 Technical inspection and testing services
71631000 Technical inspection services
71631300 Technical building-inspection services
71631400 Technical inspection services of engineering structures
71631450 Bridge-inspection services
71631480 Road-inspection services
71315410 Inspection of ventilation system
71631100 Machinery-inspection services
71631420 Maritime safety inspection services
71334000 Mechanical and electrical engineering services
71250000 Architectural, engineering and surveying services
71251000 Architectural and building-surveying services
71315300 Building surveying services
45220000 Engineering works and construction works
II.2.3)Place of performance
NUTS code: UKI LONDON
II.2.4)Description of the procurement:

This framework relates to the delivery of services and/or works within a core service area covering the South and Central Areas of London which approximates to the geographical boundaries of the London Boroughs of Bexley, Bromley, Croydon, Greenwich, Kingston upon Thames, Lewisham, Merton, Richmond upon Thames, Sutton, Camden, Hackney, Hammersmith and Fulham, Islington, Kensington and Chelsea, Lambeth, Southwark, Tower Hamlets, Wandsworth, Westminster and the City of London (the Core Service Area for Lot 2). Specific TfL assets which are located within both the Core Service Area for Lot 1 and the Core Service Area for Lot 2 have been allocated to either Lot 1 or Lot 2 such that the Lot 2 supplier may be required to deliver condition assessments on these assets within both the Core Service Area for Lot 2 and the Core Service Area for Lot 1 — further details are provided in the procurement documents. Delivery by the lot 2 supplier on behalf of a London Borough listed above or the City of London may also extend into the Core Service Area for Lot 1 where the relevant asset which is the subject of the condition assessment is located in both the Core Service Area for Lot 2 and the Core Service Area for Lot 1 but the responsibility for maintenance of the asset resides with the relevant London Borough or the City of London.

Where TfL or any of the London Boroughs listed above or other contracting authorities (as referred to in section VI.3) below) which have responsibility for assets located in the Core Service Area for Lot 2 require the delivery of any services and/or works in the Core Service Area for Lot 2 and place a call-off contract for such delivery, the successful supplier for Lot 2 will be required to deliver such services and/or works instructed.

In certain circumstances, TfL may also instruct the successful supplier for lot 2 to deliver services and/or works in the Core Service Area for Lot 1. Further details are set out in the draft framework agreement provided as part of the procurement documents.

The framework scope for lot 2 includes condition assessments, surveys, testing and inspections on the following surface transport asset types:

• highway structures (including bridges, subways, retaining walls),

• road tunnels (including mechanical, electrical and communication apparatus),

• pumping stations (including mechanical, electrical and communication apparatus),

• bus stations and garages (including structural elements and mechanical, electrical and communication apparatus),

• traffic management infrastructure (including signals, controllers and fixings),

• Street lighting (including columns, fixings and attachments),

• vehicle restraint systems,

• carriageway,

• footway,

• bus shelters,

• river piers (including structural elements and mechanical, electrical and communication apparatus).

The list above is more particularly described in the procurement documents and includes both existing assets and any new assets within the same asset type which may come into existence during the life of the framework.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2021
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

The scope of the services and/or works required by the framework agreement(s) is a continuing requirement by TfL and London Boroughs as highway authorities. Such services and/or works will continue to be required following expiry of this framework but the procurement and contracting strategy may change. TfL intends to award a call-off contract for a term of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The values in section II.1.5) and section II.2.6) represent the maximum estimated value of services and/or works anticipated to be awarded across both frameworks or under this lot (as applicable). The estimated total value range may be GBP 14 000 000 to GBP 18 300 000 and the estimated value range for lot 2 may be GBP 7 000 000 to GBP 9 000 000. See also Annex 1 of the selection questionnaire (SQ).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

EO wishing to participate should access the detailed procurement documents referred to in this contract notice, decide on their interest in and capacity and capability for delivering the services and/or works which are the subject matter of this contract notice and complete and submit the SQ by the deadline date specified in section IV.2.2). Further instructions and guidance are included in the SQ and other procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Conditions related to the framework agreement and the form of call-off contract are as stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 088-196674
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/09/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The procurement process is being conducted by TfL (a functional body of the Greater London Authority (GLA)) under the Public Contracts Regulations 2015 on behalf of itself, other members of the GLA (including London Legacy Development Corporation, Old Oak and Park Royal Development Corporation, the London Fire Commissioner and the Mayor’s Office for Policing and Crime), London Boroughs and the City of London. These contracting authorities and any private developers whose developments impact on the Transport for London Road Network, may (but are not obliged to) call-off services and/or works under these frameworks.

The draft invitation to submit initial tenders (ISIT) forms part of the procurement documents. Behavioural assessment will form part of the evaluation of tenderers’ initial offers; further details will be included in the draft ISIT.

These frameworks are part of a suite of other contracts/frameworks which TfL intends to place for works/services relating to various TfL surface transport assets. Further details are set out in the procurement documents. TfL considers there is an obvious potential conflict of interest which is outlined in paragraph 13.4 of the SQ.

This contract notice (and the associated procurement documents) are published in good faith. No warranty is given as to the accuracy or completeness of the information contained in it. Any liability for inaccuracy or incompleteness is expressly disclaimed by TfL and its advisors.

Nothing in this contract notice (and the associated procurement documents) will be taken as constituting an offer (whether implied or otherwise) or any agreement, whether express or implied between TfL and any other party. TfL reserves the right to withdraw from, cancel or amend the procurement process and may award framework agreements in whole, in part or not at all as a result of this call for competition with no liability on its part. Entering into one or more framework agreements does not guarantee any level of services and/or works will be called-off by TfL and/or any other contracting authority. TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process and/or resulting from any amendment or cancellation of this procurement exercise. EO submit a response to the SQ at their own risk. All discussions and meetings will be conducted in English.

Tenders and supporting documents must be priced in Pounds Sterling and all payments made under the contract will be in Pounds Sterling.

To express an interest in this tender, EO need to complete and submit a response to the SQ by the deadline date in section IV.2.2). To access the procurement documents and complete and submit the SQ, an EO will need to be registered on the online eTendering portal. To register or to check if you are already registered log on to https://procontract.due-north.com Further instructions and guidance are included in the SQ and other procurement documents.

TfL will host a bidders’ conference on 11 August 2020 via an online platform. EO wishing to attend should contact the person identified in section I.1) by 7 August 2020 for further details. For those unable to attend, all the documents and information provided will be available on the eTendering portal.

EO must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the framework agreement(s) and terms of the call-off contract and the procurement exercise before submitting their SQ. Video tutorials, FAQ’s and help pages are included in the Help Centre ‘Responding to Tenders’ section of the eTendering website (https://supplierhelp.due-north.com/).

For further assistance consult the online help, contact ‘log a ticket’ on the supplier support portal (http://www.proactis.com/Support), or send a message to TfL via the clarifications area on the portal.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

TfL will observe a standstill period for a minimum of 10 calendar days from when the contract award notice is issued to bidders. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the framework agreements are entered into. Any appeal or request for additional information should be sent to TfL (name and address as in section I.1) of the contract notice). The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/07/2020