Services - 348589-2019

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24/07/2019    S141    - - Services - Contract notice - Negotiated procedure 

United Kingdom-Northwood: Translation services

2019/S 141-348589

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C, Operational Support Programmes (OSP)
Building 410, Northwood HQ, Sandy Lane
Contact point(s): Ashleigh Ely
HA63HP Northwood
United Kingdom
Telephone: +44 3067700301
E-mail: Ashleigh.Ely100@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.contracts.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Linguistic Services Worldwide to support UK MOD Operations
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 18 240 000 and 45 240 000 GBP
II.1.5)Short description of the contract or purchase(s):
Translation services. The Authority has a requirement for linguistic support services in support of the Permanent Joint Headquarters (PJHQ) and specialist user overseas operations worldwide. This requirement will include both interpreter and translation services across a wide spectrum of operational environments and interactions. There may also be a requirement to translate standalone documents. This will include the ability to react to large surges and reductions in the requirement retaining the ability to deploy linguists at short notice to meet urgent operational needs. The supplier will be expected to appropriately select individuals who can meet the linguistic, security and deployment requirements .This will need to be a managed service both in and out of theatre to ensure the standard and provision of service. The contractor will also be responsible for the local support for linguists' safety and welfare, which may potentially include a specific intimidation policy set by the Authority. The contract duration will be for a period of 2-4 years.
II.1.6)Common procurement vocabulary (CPV)

79530000

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract will contain 2 x 1 year option periods.
Estimated value excluding VAT:
Range: between 18 240 000 and 45 240 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option periods will be considered annually after the first 2 years of the contract.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
700006006
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.8.2019 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
25.9.2019
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2019719-DCB-15123075
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, Operational Support Programmes (OSP)
Building 410, Northwood HQ, Sandy Lane
HA6 3HP Northwood
United Kingdom
E-mail: JFC-Comrcl-Ops@mod.gov.uk
Telephone: +44 3067700301

Body responsible for mediation procedures

Ministry of Defence, C&C, Operational Support Programmes (OSP)
Northwood
HA6 3HP London
United Kingdom
E-mail: Ashleigh.Ely100@mod.gov.uk
Telephone: +44 1923955859

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C, Operational Support Programmes (OSP)
London
United Kingdom

VI.5)Date of dispatch of this notice:
19.7.2019