Supplies - 349526-2015

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06/10/2015    S193

Sweden-Halmstad: Primary education services

2015/S 193-349526

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Halmstads kommun
Postal address: Box 153
Town: Halmstad
Postal code: SE-301 05
Country: Sweden
For the attention of: Ola Sörensson

Further information can be obtained from:
Official name: TendSign
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Halmstads kommun
Postal address: Box 153
Town: Halmstad
Postal code: SE-30105
Country: Sweden
For the attention of: Ola Sörensson
Telephone: +46 702199371
Internet address:

Tenders or requests to participate must be sent to:
Official name: TendSign
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Innovative Methods for Award procedures Innovative Learning Europa Project acronym: IMAILE Pre commercial Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Halmstad, Nutscodes (for test and reference group implementation), SE 231 Halland, DEE3 Magdeburg, FI 193 Keski-Suomi (Central Finland), ES 511 Barcelona.

NUTS code SE231 Hallands län

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Information on framework agreement
Short description of nature and quantity or value of suppliers
This tender procedure is based on the implementation of the awarding procedures for PCP call for tenders, as set forth in the EC Communication COM (2007) 799 Pre-commercial Procurement: Driving innovation to ensure sustainable high quality public services in Europe and by the EC staff working document SEC (2007) 1668 Example of a possible approach for procuring R&D services applying risk-benefit sharing at market conditions, i.e. pre-commercial procurement. The entire PCP procedure will be carried out under Swedish law. Please note this is a PCP adhering to the EU Treaty Principles but not subject to the Public Contract Regulations 2006, the EU Directives or the WTO/GPA.
Tenderers will be invited to tender for 3 stages projects based on a well-defined Challenge and problem, to develop technology based solutions addressing an increased demand of personalized learning in the European Classrooms.
This challenge results in the following societal and pedagogical impacts:
— Increased risk students do not reach the STEM goals;
— Increased costs (resources) of teachers;
— Increased % of Early Drop outs.
The IMAILE PCP therefore aims at developing the next generation of Personalized Learning Environments (PLE) for STEM (Science, technology, engineering and Math) subjects for primary and secondary education.
The target groups that this PCP Challenge looks to address are students and teachers in Primary and Secondary Education.
IMAILE common definition of PLE.
The IMAILE Personalized Learning Environment (PLE) for STEM is an adaptive, accessible, and easy to use solution providing smart services for the realization of student-centered and teacher-guided personalized learning including individualized learning paths, support of different learning strategies, and intelligent tutoring for primary and secondary schools. The IMAILE PLE for STEM offers a single access point to repositories of freely available learning content, learning apps, services and tools for STEM education through the application of open standards. Through the provision of own communication and collaboration functionalities and the integration with widely used social media pages, the IMAILE PLE enables learners to learn, share and interact with their friends, teachers, and other stakeholders such as their parents. The IMAILE PLE supports bring your own device (BYOD) through the provision of native mobile apps for common devices, and lifelong learning through the integration of an e Portfolio solution. Overall, the IMAILE PLE for STEM provides a highly motivational environment for formal and informal STEM education.
To define STEM in the IMAILE project the procurers have agreed upon the following:
STEM Scope of the IMAILE Project.
While STEM stands for Science, Technology, Engineering and Mathematics, the IMAILE project will focus on the aspects of Mathematics and Science and more particular Mathematics, Biology, Chemistry and Physics. This is based on the availability and comparability of these subjects and related topics within the procuring countries as well as on the reduction of complexity. Within the IMAILE Project, STEM should thus be understood as subjects and topics related to Mathematics, Biology, Chemistry and Physics.
The IMAILE PCP call for tenders will run through a 3 phased life-cycle with a total value of 3 800 000 EUR. Below is a brief indication on the PCP phases duration, number of project/ proposals to be supported as well as the estimated budget available for each phase and project.
Phase 1 covers the feasibility study with duration of 3 months and up to 8 contracts to be awarded (estimated phase budget is 380 000, estimated maximum budget per project is up to 59 375 EUR).
Phase 2 covers R&D up to prototype, duration 6 months with up to 4 contracts to be awarded (estimated phase budget is 1 520 000 EUR, estimated maximum budget per project is 380 000 EUR) Phase 3 covers prototype, small scale production and testing, duration of 7 months with up to 2 contracts to be awarded (estimated phase budget is 1 900 000 EUR, estimated maximum budget per project is 950 000 EUR) Testing for phase 3 will be undertaken in all 4 participating countries.
Please see Additional Information below for a complete document list of the IMAILE Invitation to tenders (ITT), relevant links and dates for the PCP call procedure.
II.1.6)Common procurement vocabulary (CPV)

80100000 Primary education services, 48000000 Software package and information systems, 48190000 Educational software package, 72212190 Educational software development services

II.1.7)Information about Government Procurement Agreement (GPA)
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IMAILE 619231
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 31.5.2016
IV.3.8)Conditions for opening of tenders
Date: 1.12.2015 - 0:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Reference to project(s) and/or programme(s): FP7-CP-CSA-Call 8.2.A IMAILE (GA: 619231).
VI.3)Additional information
The IMAILE Invitation to tender (ITT) consists of the following set of documentation:
1. Invitation to tender;
2. Annex 1 to the Invitation to tender — The Challenge Brief;
3. Annex 2 to the Invitation to tender — Tender form for applicants;
4. Annex 3 to the Invitation to tender — Guidance for applicants using the tender form;
5. Annex 4 to the Invitation to tender — Questions and Answers;
6. Annex 5 to the Invitation to tender — Framework agreement;
7. Annex 6 to the Invitation to tender — Phase Contracts — work order;
8. Annex 7 to the Invitation to tender — Assessment criteria and Scoring model;
9. Annex 8 to the Invitation to tender — Progress interim report template;
10. Annex 9 to the Invitation to tender — End of phase report and services offer for upcoming phase template form;
11. Annex 10 to the Invitation to tender — Invitation to information meeting.
The complete documentation is available on:

The complete bid shall be submitted not later than 30.11.2015.
An informative meeting will be hosted by Halmstad as lead procurer in Halmstad (Sweden) on Monday 19 of October from lunch until 17.00.

For further information on the venue and registrations (registration open until 9 of October) please contact IMAILE Project manager Mrs. Ellinor Wallin

An additional information meeting will be hosted by procurer Viladecans in Spain on 8.10.2015 from 13:00-14:00. For further information on the venue and registration please contact Ms. Sonia Dominguez:

Further information:

1. About the IMAILE project:

2. About pre-commercial procurement programmes of the European Commission:

Visma TendSign notice:

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: