Works - 353753-2017

09/09/2017    S173    - - Works - Contract notice - Restricted procedure 

United Kingdom-Leamington Spa: Works for complete or part construction and civil engineering work

2017/S 173-353753

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Warwick District Council
Riverside House, Milverton Hill
Leamington Spa
CV32 5HZ
United Kingdom
Contact person: John Roberts
Telephone: +44 1926456201
NUTS code: UKG13

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

WDC — Housing and VOID Property Repairs.

Reference number: PROJECT - 00004454
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Contract for the provision of Housing and VOID property repairs. The purpose of the Contract is to ensure that the Residents can live in and utilise areas safely, and to help keep Warwick District Council's property portfolio in a good state of repair contributing towards the Council's objective to make Warwick District a great place to live, work and visit.

The Works include the following:

— Repairs and maintenance works to void domestic dwellings within Warwick District.

— Reactive and planned repairs and maintenance works to domestic dwellings, communal areas, ancillary structures, garages and surrounding areas owned and/or maintained by Warwick District Council.

— Out of hours reactive repairs and maintenance works to Warwick District Council owned and/or maintained properties including corporate, commercial and residential buildings, garages, parks and open spaces.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG13
Main site or place of performance:

Warwick, Leamington, Kenilworth, Whitnash and the surrounding areas within Warwick District.

II.2.4)Description of the procurement:

Warwick District Council (WDC) intends to run a Restricted procurement procedure of a SSQ followed by ITT. WDC envisage a minimum number 5 candidates.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

Following satisfactory performance within the initial term, there will be annual an option to extend by 12 months, up to a maximum of 4 years (2026).

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 20
Objective criteria for choosing the limited number of candidates:

The Authority shall not be bound to select an organisation to proceed from the SSQ stage to the ITT stage of the procurement process simply because it has passed the legal/eligibility criteria and achieved the minimum standards detailed within the SSQ questionnaire. The Authority does not expect to invite any more than 5 applicants to the Invitation to Tender (ITT) stage and these will be the top scoring applicants following the evaluation of the Pre-qualification questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

A) Parent Company guarantee if a parent company owns the contractor (and the Employer in its sole discretion considers that the financial strength of the parent company is sufficient). The Contractor shall give to the Employer a guarantee by the parent company of the Contractor's performance in the form set out in the Works information. If the guarantee is not given by the Contract date, it shall then be given to the Employer within 4 weeks of contract date.

b) Performance Bond: 10 % of the contract value (if no parent company guarantee).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2017
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
United Kingdom
Telephone: +44 1926456201

Internet address:

VI.4.2)Body responsible for mediation procedures
Royal chartered Institute of Chartered Surveyors (RICS)
12 Great George Street, Parliament Square
United Kingdom
Telephone: +44 2476868555

Internet address:

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This Council will incorporate a minimum of 10-calendar day standstill period at the point information on any award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting council before that contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
Warwick District Council
Riverside House, Milverton Hill
Leamington Spa
CV32 5HZ
United Kingdom
Telephone: +44 1926456201

Internet address:

VI.5)Date of dispatch of this notice: