Services - 355978-2020

28/07/2020    S144

United Kingdom-Motherwell: Landscape architectural services

2020/S 144-355978

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North Lanarkshire Council
Postal address: Civic Centre, Windmillhill Street
Town: Motherwell
NUTS code: UKM84 North Lanarkshire
Postal code: ML1 1AB
Country: United Kingdom
Contact person: Paul Stewart
E-mail: stewartpa@northlan.gov.uk
Telephone: +44 1698403876
Internet address(es):
Main address: http://www.northlanarkshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Garden Assistance Scheme and Ad- Hoc Garden Works 2021/2024 Framework Agreement

Reference number: NLC-CPT-20-043
II.1.2)Main CPV code
71420000 Landscape architectural services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Garden Assistance Scheme is a service for a range of participants within North Lanarkshire who are unable to maintain their gardens due to age or infirmity.

The service will include 9 grass cuts, 3 hedge trims, 2 weed kills and edges being reformed twice per year.

The Council have established a framework agreement with three (3) Lots:

Lot 1 to cover the North Zone,

Lot 2 to cover South Zone and

Lot 3 to cover Ad-hoc Garden Works.

Three (3) Service Providers appointed on each Lot.

II.1.5)Estimated total value
Value excluding VAT: 5 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Ad-hoc Garden Works

Lot No: 3
II.2.2)Additional CPV code(s)
71421000 Landscape gardening services
II.2.3)Place of performance
NUTS code: UKM84 North Lanarkshire
Main site or place of performance:

All localities across North Lanarkshire.

II.2.4)Description of the procurement:

The Council has a requirement to carry out ad-hoc garden works across its property portfolio. The requirement is to carry out works where required to bring gardens to a condition to allow them to be maintained through the regular cycle of cuts under its Garden Assistance Scheme; to bring other gardens throughout the area to an acceptable condition; and to carry out other garden works as deemed necessary.

The ad-hoc garden works involves works including one off garden cuts to properties as well as hedge cuts, pruning and removal of trees, bushes and shrubs as well as the cultivation of areas, removal of structures such as garages, outhouses and sheds. It also requires the removal of waste and fouling.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery - Schedule for Garden Assistance / Weighting: 20
Quality criterion - Name: Operations and Service Provider Responsibilities / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 15
Quality criterion - Name: Garden Care and the Environment / Weighting: 15
Quality criterion - Name: Contract Management and Customer Care / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

North Area

Lot No: 1
II.2.2)Additional CPV code(s)
71421000 Landscape gardening services
II.2.3)Place of performance
NUTS code: UKM84 North Lanarkshire
Main site or place of performance:

Covers gardens for the users in Airdrie, Salsburgh, Coatbridge, Cumbernauld, Kilsyth, Moodiesburn and surrounding areas within the North Lanarkshire boundary north of the M8.

II.2.4)Description of the procurement:

Provision of Garden Assistance Scheme to service users located in the North Zone, North Lanarkshire.

The Service Provider shall carry out grass cutting of all grass areas and shall provide all labour, materials, tools, plant and equipment necessary to perform the contract and shall ensure that all tools, plant and equipment is kept in a safe condition and properly guarded and maintained in order to present no danger to either the Service Provider’s employees or any member of the public. The Service Provider shall provide all its employees with all necessary personal protective equipment (PPE) safety clothing and equipment and shall insure that all its employees use such during those times they are engaged under the contract.

The Service provider will maintain the schedule between March and October (approximately) to provide participants 9 grass cuts, 3 hedge cuts (where required), 2 weed kills and edges being formed on 2 occasions.

The number participating in the scheme was 3,451 within the North Zone during *2020.

*These figures are being provided as a guide only and are not guaranteed for the service provision in this procurement.

Three (3) Service Providers appointed on this Lot.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery - Schedule for Garden Assistance / Weighting: 20
Quality criterion - Name: Operations and Service Provider Responsibilities / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 15
Quality criterion - Name: Garden Care and the Environment / Weighting: 15
Quality criterion - Name: Contract Management and Customer Care / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

South Area

Lot No: 2
II.2.2)Additional CPV code(s)
71421000 Landscape gardening services
II.2.3)Place of performance
NUTS code: UKM84 North Lanarkshire
Main site or place of performance:

Covers gardens for the users in Bellshill, Viewpark, Motherwell, Wishaw, Shotts and surrounding areas within the North Lanarkshire boundary south of the M8.

II.2.4)Description of the procurement:

Provision of Garden Assistance Scheme to service users located in the South Zone, North Lanarkshire.

The Service Provider shall carry out grass cutting of all grass areas and shall provide all labour, materials, tools, plant and equipment necessary to perform the contract and shall ensure that all tools, plant and equipment is kept in a safe condition and properly guarded and maintained in order to present no danger to either the Service Provider’s employees or any member of the public. The Service Provider shall provide all its employees with all necessary personal protective equipment (PPE) safety clothing and equipment and shall insure that all its employees use such during those times they are engaged under the contract.

The Service provider will maintain the schedule between March and October (approximately) to provide participants 9 grass cuts, 3 hedge cuts (where required), 2 weedkills and edges being formed on 2 occasions.

The number participating in the scheme was 3,304 within the South Zone during *2020.

*These figures are being provided as a guide only and are not guaranteed for the service provision in this procurement.

Three (3) Service Providers were appointed on this Lot.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery - Schedule for Garden Assistance / Weighting: 20
Quality criterion - Name: Operations and Service Provider Responsibilities / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 15
Quality criterion - Name: Garden Care and the Environment / Weighting: 15
Quality criterion - Name: Contract Management and Customer Care / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPDS 4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

4B.1.2 Bidders will be required to have a minimum annual turnover of GBP 170 000 for Lot 1.

Bidders will be required to have a minimum annual turnover of GBP 165 000 for Lot 2.

Bidders will be required to have a minimum annual turnover of GBP 125 000 for Lot 3.

Note, if bidding for multiple lots, Bidders will be required to have an annual turnover of the accumulated values for the lots bid for e.g. Bidders will require a minimum annual turnover of GBP 460 000 if bidding for all 3 Lots.

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = GBP 10 000 000 each and every claim and in the annual aggregate.

4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = GBP 5 000 000 each and every claim and in the annual aggregate.

Minimum level(s) of standards possibly required:

ESPDS 4B.1.2 - Within the Qualification Envelope, the bidder should state their general yearly turnover as per their two (2) most recent sets of audited accounts.

Bidders who fail to provide a response to this question within their Tender may be assessed as a FAIL and be excluded from the Procurement.

Bidders who fail to meet the general yearly turnover required will be assessed as a FAIL and will be excluded from the Procurement.

ESPDS 4B.3 - Within the Qualification Envelope, the bidder is required to provide a brief statement detailing why required information is not available and confirm the date in which their organisation were set up / registered and / or started trading.

Bidders who fail to provide a relevant response to ESPDS question 4B.1.2 and fail to provide sufficient justification within ESPDS Part 4B.3 will be assessed as a FAIL and be excluded from the Procurement.

ESPDS 4B.5 - Within the Qualification Envelope, bidders should confirm whether or not they:

— have the required minimum levels of insurance,

— do not have the required minimum levels of insurance but commit to obtaining required levels of insurance if successful in being appointed to the Contract,

— do not have required minimum levels of insurance and do not commit to obtaining required levels of insurance, or

— are exempt from requiring the minimum levels of insurance required by the Council.

Bidders that do not have required minimum levels of insurance and do not commit to obtaining required levels of insurance will be assessed as a FAIL and be excluded from the Procurement.

Bidders who fail to provide a response to this question within their Tender may be assessed as a FAIL and be excluded from the Procurement.

ESPDS 4B.1.2 and 4B.5 will be assessed on a Pass /Fail basis.

ESPDS 4B.3 should only be completed where the bidder is not able to meet the requirements of ESPDS.

4B.1.2. Accordingly, 4B.3 will be assessed on a Pass / Fail basis if necessary.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders must respond to ESPD Questions 4C.1.2 and 4C.10.

The Bidder response to question 4C.1.2 for technical and professional ability will be scored by an evaluation panel; Bidders must achieve a minimum average score of 50 % to pass this question; if the average minimum score is below 50 % this will be assessed as a FAILURE to meet the Council's minimum standards for technical and professional ability.

The scoring rationale of the evaluation panel for question 4C.1 is as follows:

Score – Definition

100 - Response is completely relevant. It is unlikely that the response could be more comprehensive or be improved upon. It provides full assurance that the requirements will be met in full in every respect.

90 - Response is almost entirely relevant. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirements and provides complete details of how the requirement will be met.

80 - Response is highly relevant. Detailed response demonstrates a thorough understanding of the requirement and provides almost totally complete details of how the requirement will be met.

70 - Response is relevant. The response is sufficiently detailed to demonstrate a thorough understanding and provides at least 70 % of the required details on how the requirement will be fulfilled.

60 - Response is substantially relevant and acceptable and demonstrates a broad understanding of the requirement to a satisfactory depth but could have been more detailed.

50 - Response is at least 50 % relevant and acceptable. The response demonstrates an understanding of the requirement but lacks details on how the requirement will be fulfilled in certain areas.

40 - Response is partially relevant but not sufficiently detailed to demonstrate how the requirement will be met. There is a lack of depth of detail or understanding in many areas.

30 - Response has some relevance but is generally insufficient. The response addresses some elements of the requirement but contains limited detail or explanation to demonstrate an understanding or how the requirement will be met.

20 - Response demonstrates a lack of understanding and little pertinent detail or explanation of an understanding or how the requirement will be met.

10 - Response demonstrates little relevance, understanding or explanation of how the requirement will be met.

0 - Nil or irrelevant response.

Minimum level(s) of standards possibly required:

4C.1.2 - Bidders will be required to provide two (2) examples of services carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in section 2.2 (Description of the goods or services required) of the Contract Notice.

To obtain a Pass for 4C.1.2. you must score an average weighted score of 50 %.

4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Response to 4C.10 will not be evaluated. If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities to perform that part then a separate ESPD for such subcontractors must be completed for sections:

Part II Information concerning the bidder

A: Information about the bidder

B: Information about representatives of the bidder

Part III Exclusions Grounds

A: Grounds Relating to Criminal Convictions

B: Grounds Relating to the payment of taxes or social security contributions

C: Blacklisting

D: Grounds Relating to insolvency, conflicts of interests or professional misconduct.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/08/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The council reserves the right before moving from selection stage to award stage to request candidates produce supporting documentary evidence or certificates referenced in their ESPD response. In any case, these must be provided prior to contract award.

Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16660. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor and its supply chain will be required to actively participate in the achievement of social, environmental and/or sustainability policy objectives relating to local regeneration, social and economic growth, recruitment, employment and training and supply chain initiatives.

The Contractor will be required to provide access to opportunities to SMEs wherever possible and will advertise all subcontract opportunities linked to the contract using the Public Contracts Scotland Portal.

The Contractor will be required to ensure that all subcontractors advertise all their subcontracts as described above. In addition, they will be required to identify and provide access to opportunities linked to the contract to social enterprises wherever possible.

Where job vacancies related to the contract arise within the Contractor’s organisation, they will be required wherever possible and appropriate, to provide access to employment and training opportunities aimed specifically at unemployed individuals and to use all reasonable endeavours to fill those posts with such persons. The Contractor should also link in where possible and appropriate to school, student, graduate and other work experience programmes.

The Contractor will be required to detail the community benefits your organisation will deliver if successful in this tender opportunity within Attachment 05 Award Questionnaire.

(SC Ref:626305)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Hamilton Sheriff Court
Postal address: Sheriff Court House, 4 Beckford Street
Town: Hamilton
Postal code: ML3 0BT
Country: United Kingdom
E-mail: hamilton@scotcourts.gov.uk
Telephone: +44 1698282957
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

VI.5)Date of dispatch of this notice:
24/07/2020