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Services - 357485-2016

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13/10/2016    S198

United Kingdom-London: Passports

2016/S 198-357485

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Secretary of State for the Home Department, acting by Her Majesty's Passport Office
Postal address: Her Majesty's Passport Office, 2 Marsham Street
Town: London
Postal code: SW1P 4DF
Country: United Kingdom
Contact person: Passport Procurement Project Team
For the attention of: Sarah Rayner
Telephone: +44 7826874082

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Passport Production and Associated Services.
II.2)Type of contract and place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
The place of delivery is to be confirmed but likely to be mainly throughout the premises of the supplier(s) or its agents.


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Due to the expiry of its current passport production contract in 2019, the Authority is commencing market engagement in respect of a new contract(s). The Authority issues around 7 000 000 passports annually and is the only provider of passports to British citizens living anywhere globally. The UK passport is a secure travel document which contains many world leading security features; the integrity of which allows British Citizens to travel without a visa to a large number of countries.
Passport production involves a range of services such as design, book production, book personalisation and delivery. In addition to the standard passport, a number of variant travel documents are required, both on behalf of the Authority and on behalf of other contracting Authorities.
The Authority has made no decisions about whether to seek separate bids for the provision of the services or to seek bids for a combination of the services and reserves the right to discuss a broad range of associated services with the market.
The length of contract(s) is yet to be determined.
The Authority's position on these matters at this time reflects its objective to inform the development of its requirements and approach through market engagement. Any related OJEU notice will only be issued post-market engagement.
This notice seeks to instigate market engagement. The objectives of the market engagement are to build our understanding of the market, capture market views on how best to package and procure our requirements and to obtain a fuller view of market opportunities and constraints in order to inform the development of our requirements.
It is envisaged that market engagement will conclude in November 2016.
Following market engagement, the Authority will determine its route to market and proceed with any supplemental notices accordingly.
To participate in this market engagement exercise please follow the instructions outlined in II.8) below.
Lots: No decision has been made on whether lotting should occur. However, the Authority reserves the right to divide this requirement into lots.
II.5)Common procurement vocabulary (CPV)

22451000 Passports, 22450000 Security-type printed matter, 22456000 Permits, 22458000 Bespoke printed matter, 48000000 Software package and information systems

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:
This procurement will be managed electronically via the Crown Commercial Service's eSourcing Suite. To participate in this procurement, participants must 1st be registered on the eSourcing Suite.
Documents will be made available for unrestricted and full direct access, free of charge via the eSourcing portal, subject to interested parties signing a confidentiality (Non Disclosure) agreement 1st.

If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The eMail will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
For technical assistance on use of the eSourcing Suite please contact Crown Commercial Service Help-desk: Free-phone: +44 345 010 3503.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The contract falls under Regulation 74 of and Schedule 3 to the Public Contracts Regulations 2015. As a result the Authority shall determine the procurement procedure that will be followed. The Authority will ensure that the procurement procedure is at least sufficient to ensure compliance with the principles of transparency and equal treatment of Bidders. As yet no decision has been made on the procurement process(es) that will be adopted.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: