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Belgium-Brussels: Transport services for the diplomatic bag
Section I: Contracting authority
Section II: Object
Transport services for the diplomatic bag.
This contract involves the collection, transport and delivery of packaged diplomatic mail from Brussels to the delegations and offices of the Commission and the partner institutions and agencies (outbound) and vice-versa (inbound), in accordance with the specific conditions laid down in the Vienna Convention on Diplomatic Relations — 1961 (http://untreaty.un.org/ilc/texts/instruments/francais/traites/9_1_1961_francais.pdf).
Section III: Legal, economic, financial and technical information
— the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex II 'List of documents to be completed and provided' to the tender specifications,
— the tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a declaration as to annual pre-tax profits for the past 2 years. If the financial statements or the declaration show an average loss over the past 2 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to overall annual turnover realised over the past 3 financial years.
— to be selected, the tenderer must provide proof of an average overall annual turnover for the past 3 financial years of 2 250 000 EUR.
— list of the main services provided over the past 3 years in the field covered by the contract notice, indicating the volumes (number of annual deliveries from Europe to destinations on the list of countries to be served) and the customers,
— proof that the tenderer has an environmental management system. Proof may be provided either in the form of ISO 14001/EMAS certification or equivalent (e.g. a written, publicly available environmental management plan corresponding to the fields covered by the contract, for example, transport policies such as ecodriving or electric vehicles, policies aiming to reduce energy consumption in buildings, paperless systems, waste management, etc.).
— to be selected, the tenderer must provide proof that 30 % of the destinations were served and at least 3 000 deliveries made per year.
Section IV: Procedure
Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 23 (entrée côté, rue Père de Deken), 1040 Bruxelles, BELGIUM.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
Provisional timetable for publication of subsequent notices: 36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1950
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) The contract will run for an initial 24 months and may be renewed by tacit agreement for 2 periods of 12 months.
3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.
4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm
within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.