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Supplies - 360310-2015

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14/10/2015    S199

Belgium-Brussels: DIGIT/R3/PO/2015/020 — Natacha III

2015/S 199-360310

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Informatics, Directorate R: Resources Management and Optimisation, Unit 3: ICT Procurement and Contract Management
Postal address: rue Belliard 28, Office: 07/141
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Martin Bilbao, Head of Unit
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Fax: +32 22957702

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/informatics/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1096

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Information technologies.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Agency for the Cooperation of Energy Regulators
Postal address: Trg republike 3
Town: Ljubljana
Postal code: SI-1000
Country: Slovenia

Official name: Bio-Based Industries Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Office of the Body of European Regulators for Electronic Communications
Postal address: Zigfrīda Annas Meierovica bulvāris 14, 2nd floor
Town: Riga
Postal code: LV-1050
Country: Latvia

Official name: Clean Sky 2 Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Consumers, Health, Agriculture and Food Executive Agency
Postal address: DRB A3/042
Town: Luxembourg
Postal code: 2920
Country: Luxembourg

Official name: Court of Justice (Curia)
Postal address: 2540
Town: Luxembourg
Country: Luxembourg

Official name: Education, Audiovisual and Culture Executive Agency
Postal address: avenue du Bourget 1
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: ECSEL Joint Undertaking
Postal address: TO56 5/5
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European Union's Judicial Cooperation Unit (Eurojust)
Postal address: Maanweg 174
Town: The Hague
Postal code: 2516 AB
Country: Netherlands

Official name: European Agency for Safety and Health at Work
Postal address: Santiago de Compostela, 12
Town: Bilbao (Biscay)
Postal code: 48003
Country: Spain

Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice
Postal address: Rävala Pst 4
Town: Tallinn
Postal code: 10143
Country: Estonia

Official name: European Asylum Support Office
Postal address: MTC Block A, Winemakers Wharf
Town: Valletta
Postal code: MT-1917
Country: Malta

Official name: European Aviation Safety Agency
Postal address: PO Box 10 12 53
Town: Cologne
Postal code: 50452
Country: Germany

Official name: European Banking Authority
Postal address: Floor 46, One Canada Square, Canary Wharf
Town: London
Postal code: E14 5AA
Country: United Kingdom

Official name: European Central Bank
Postal address: Sonnemannstraße 22
Town: Frankfurt-on-Main
Postal code: 60314
Country: Germany

Official name: European Centre for Disease Prevention and Control
Postal address: Tomtebodavägen 11A
Town: Stockholm
Postal code: SE-171 65
Country: Sweden

Official name: European Centre for the Development of Vocational Training
Postal address: PO Box 22427
Town: Thessaloniki
Postal code: 551 02
Country: Greece

Official name: European Chemicals Agency
Postal address: PO Box 400
Town: Helsinki
Postal code: FI-00121
Country: Finland

Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg

Official name: European Data Protection Supervisor
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium

Official name: European Defence Agency
Postal address: rue des Drapiers 17–23
Town: Brussels
Postal code: 1050
Country: Belgium

Official name: European Economic and Social Committee
Postal address: rue Belliard 99
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: European Environment Agency
Postal address: Kongens Nytorv 6
Town: Copenhagen K
Postal code: 1050
Country: Denmark

Official name: European External Action Service
Postal address: Capital building, rond point Schuman 9A
Town: Brussels
Postal code: 1000
Country: Belgium

Official name: European Fisheries Control Agency
Postal address: PO Box 771
Town: Vigo (Pontevedra)
Postal code: 36200
Country: Spain

Official name: European Food Safety Authority
Postal address: via Carlo Magno 1A
Town: Parma PR
Postal code: 43126
Country: Italy

Official name: European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road, Loughlinstown
Town: Dublin
Country: Ireland

Official name: European GNSS Agency
Postal address: Janovského 438/2
Town: Prague
Postal code: 170 00
Country: Czechia

Official name: European Institute for Gender Equality
Postal address: Gedimino pr. 16
Town: Vilnius
Postal code: LT-01103
Country: Lithuania

Official name: European Institute of Innovation and Technology
Postal address: Infopark, Neumann Janos utca 1/E.
Town: Budapest
Postal code: 1117
Country: Hungary

Official name: European Insurance and Occupational Pensions Authority
Postal address: Westhafenplatz 1
Town: Frankfurt-on-Main
Postal code: 60327
Country: Germany

Official name: European Maritime Safety Agency
Postal address: Cais do Sodré
Town: Lisbon
Postal code: 1249-206
Country: Portugal

Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
Postal code: E14 5EU
Country: United Kingdom

Official name: European Monitoring Centre for Drugs and Drug Addiction
Postal address: Cais do Sodré
Town: Lisbon
Postal code: 1249-289
Country: Portugal

Official name: European Police College
Postal address: Ó utca 27.
Town: Budapest
Postal code: 1066
Country: Hungary

Official name: European Police Office
Postal address: PO Box 908 50
Town: The Hague
Postal code: 2509 LW
Country: Netherlands

Official name: European Railway Agency
Postal address: PO Box 20392
Town: Valenciennes
Postal code: 59307
Country: France

Official name: European Research Council Executive Agency
Postal address: COV2
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European Schools
Postal address: rue Joseph II 30
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European Training Foundation
Postal address: Villa Gualino, viale Settimio Severo 65
Town: Turin TO
Postal code: 10133
Country: Italy

Official name: European Union Agency for Network and Information Security
Postal address: Science and Technology Park of Crete (ITE), Vassilika Vouton
Town: Heraklion
Postal code: 700 13
Country: Greece

Official name: Executive Agency for Small and Medium-sized Enterprises
Postal address: place Charles Rogier 16
Town: Brussels
Postal code: 1210
Country: Belgium

Official name: European Union Agency for Fundamental Rights
Postal address: Schwarzenbergplatz 11
Town: Vienna
Postal code: 1040
Country: Austria

Official name: Fuel Cells and Hydrogen 2 Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: European Joint Undertaking for ITER and the Development of Fusion Energy (‘Fusion for Energy’)
Postal address: Torres Diagonal Litoral, Building B3, C/ Josep Pla, 2
Town: Barcelona (Barcelona)
Postal code: 08019
Country: Spain

Official name: Innovation and Networks Executive Agency
Postal address: W910
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Innovative Medicines Initiative
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Office for Harmonization in the Internal Market
Postal address: avenida de Europa, 4
Town: Alicante (Alicante)
Postal code: 03008
Country: Spain

Official name: Research Executive Agency
Postal address: place Rogier 16
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: SESAR Joint Undertaking
Postal address: avenue de Cortenbergh 100
Town: Brussels
Postal code: 1000
Country: Belgium

Official name: Shift2Rail Joint Undertaking
Postal address: rue Demot 24–28
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: Single Resolution Board
Postal address: rue de la Science 27
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Translation Centre for the Bodies of the European Union
Postal address: 12E, rue Guillaume Kroll
Town: Luxembourg
Postal code: 1882
Country: Luxembourg

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DIGIT/R3/PO/2015/020 — Natacha III.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: The place where each participating EU institution, agency or body is established, including its main seat, operational sites or representation offices within the EU.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: For purchase of equipment, the initial duration is 2 years, renewable up to 2 times, for a period of 1 year each (2 + 1 + 1). This maximum duration for framework contracts signed for lots 1 and 2 is 4 years for the purchase of equipment.
For purchase of maintenance, upgrade and services, initial duration is 5 years, renewable up to 5 times, each for an additional period of 1 year (5 + 1 + 1 + 1 + 1 + 1). Purchase of maintenance, which will concern equipment purchased during the first 4 years of the contract, has to be available for 6 years after the purchase of the equipment concerned, especially given that the equipment acquired during the lifetime of the Natacha III framework contract could not be available in a future framework contract for acquisition and maintenance. Thus, the framework contract will have an extended life cycle of up to 10 years limited to the maintenance services of lots 1 and 2.
For consultancy services, initial duration is 2 years, renewable up to 2 times, for a period of 1 year each (2 + 1 + 1). Maximum duration for the consultancy services of lot 3 shall be 4 years.
II.1.5)Short description of the contract or purchase(s)
Establishment of an acquisition channel for the supply of networking, telecom and videoconferencing equipment, as well as the provision of relevant maintenance and other associated services.
II.1.6)Common procurement vocabulary (CPV)

32500000 Telecommunications equipment and supplies, 32420000 Network equipment, 50330000 Maintenance services of telecommunications equipment, 71316000 Telecommunication consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For the estimated volume of lot 1 and lot 2, please see Section VI.3 ‘Additional information’ of the present contract notice.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Acquisition of network and telecommunications equipment (networks)
1)Short description
Acquisition of network and telecommunications equipment, layers 1–3 of the OSI model. See tendering specifications.
2)Common procurement vocabulary (CPV)

32500000 Telecommunications equipment and supplies, 32420000 Network equipment, 50330000 Maintenance services of telecommunications equipment, 71316000 Telecommunication consultancy services

3)Quantity or scope
For the estimated volume of lot 1, please see Section VI.3 ‘Additional information’ of the present contract notice.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Acquisition of network and telecommunications equipment (applications)
1)Short description
Acquisition of equipment (applications), layers 4–7 of the OSI model. See tendering specifications.
2)Common procurement vocabulary (CPV)

32500000 Telecommunications equipment and supplies, 32420000 Network equipment, 50330000 Maintenance services of telecommunications equipment, 71316000 Telecommunication consultancy services

3)Quantity or scope
For the estimated volume of lot 2, please see Section VI.3 ‘Additional information’ of the present contract notice.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Consultancy services
1)Short description
Consultancy services related to network and telecommunications equipment.
2)Common procurement vocabulary (CPV)

32500000 Telecommunications equipment and supplies, 32420000 Network equipment, 50330000 Maintenance services of telecommunications equipment, 71316000 Telecommunication consultancy services

3)Quantity or scope
For the estimated volume of lot 3, please see the tendering specifications.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see the tendering specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see the tendering specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the tendering specifications.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see the tendering specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see the tendering specifications.
Minimum level(s) of standards possibly required: Please see the tendering specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see the tendering specifications.
Minimum level(s) of standards possibly required:
Please see the tendering specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DIGIT/R3/PO/2015/020.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 63-109956 of 31.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.12.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 11.1.2016 - 10:30

Place:

European Commission, Directorate-General for Informatics, rue Belliard 28, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: A maximum of 2 representatives per tenderer may attend the opening session. For security and organisational reasons, tenderers should send a copy of the ID of that person(s) by e-mail to the Directorate-General for Informatics (to e-mail address: digit-contracts-info-centre@ec.europa.eu), no later than 2 working days before the opening session, failing which the Directorate-General for Informatics reserves the right to refuse to admit the tenderer's representative(s) to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
For information purposes, the total amount awarded for the current Natacha II contract was 196 102 008,34 EUR. This contract is used by 47 EUIs, and from April 2012 until recently about 50 % of the ceiling had been consumed. The amount awarded for the future framework contract (all lots) is estimated to be up to 50 % higher than the amount awarded for Natacha II. Nevertheless, this estimation does not create any binding commitment for the EUIs and the Awarding Officer may revise this estimation at any phase of the procurement procedure.

The tendering specifications and additional documents (including questions and answers) will be made available at the following website address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1096

If they wish so, interested parties may register via the website. This will allow them to be informed from the e-tendering system when an update with regard to the present call for tenders is made available. Non-registered parties are invited to consult the website regularly. The Commission will not be liable if tenderers do not take notice of the additional information published on the website with regard to the present call for tenders. No paper copy will be issued. The Directorate-General for Informatics was certified ‘EMAS’ in 2008 and therefore adopts environmentally friendly behaviour. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff or, in the absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Commission, Directorate-General for Informatics, Directorate R: Resources Management and Optimisation, Unit 3: ICT Procurement and Contract Management
Postal address: rue Belliard 28, Office: 07/142
Town: Brussels
Postal code: 1049
Country: Belgium
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Internet address: http://ec.europa.eu/dgs/informatics/procurement/index_en.htm

VI.5)Date of dispatch of this notice:
2.10.2015