Services - 360494-2023

16/06/2023    S115

Belgium-Brussels: External Support to the Back Office Arrangement for the Joint Undertakings

2023/S 115-360494

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Europe’s Rail Joint Undertaking (EU-RAIL)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Europe’s Rail Joint Undertaking (EU-RAIL)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://rail-research.europa.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Circular Bio-based Europe Joint Undertaking (CBE JU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Circular Bio-based Europe Joint Undertaking (CBE JU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.cbe.europa.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Clean Aviation Joint Undertaking (CAJU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Clean Aviation Joint Undertaking (CAJU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.clean-aviation.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: European High-Performance Computing Joint Undertaking (EuroHPC JU)
Town: Luxembourg
NUTS code: LU Luxembourg
Postal code: 1882
Country: Luxembourg
Contact person: European High-Performance Computing Joint Undertaking (EuroHPC JU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://eurohpc-ju.europa.eu/index_en
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Global Health EDCTP3 Joint Undertaking (GHEDCTP3)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Global Health EDCTP3 Joint Undertaking (GHEDCTP3)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.globalhealth-edctp3.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Innovative Health Initiative Joint Undertaking (IHIJU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Innovative Health Initiative Joint Undertaking (IHIJU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.ihi.europa.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Key Digital Technologies Joint Undertaking (KDT JU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Key Digital Technologies Joint Undertaking (KDT JU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.kdt-ju.europa.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Single European Sky ATM Research 3 Joint Undertaking (SESAR)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1130
Country: Belgium
Contact person: Single European Sky ATM Research 3 Joint Undertaking (SESAR)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.sesarju.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Smart Networks and Services Joint Undertaking (SNS JU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1000
Country: Belgium
Contact person: Smart Networks and Services Joint Undertaking (SNS JU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://smart-networks.europa.eu/
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.1)Name and addresses
Official name: Clean Hydrogen Joint Undertaking (CH JU)
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Clean Hydrogen Joint Undertaking (CH JU)
E-mail: procurement@rail-research.europa.eu
Internet address(es):
Main address: https://www.clean-hydrogen.europa.eu/index_en
Address of the buyer profile: https://rail-research.europa.eu/participate/procurement/ongoing-calls-for-tender/
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=14242
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=14242
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Rail research and innovation

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

External Support to the Back Office Arrangement for the Joint Undertakings

Reference number: EU-Rail.OP.02.22
II.1.2)Main CPV code
79212000 Auditing services
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tenders aims to provide external support related to accounting services, audits, and controls to the nine joint undertakings stablished under Horizon Europe (Council Regulation (EU) No 2021/2085 of 19 November 2021) as well as to the European High-Performance Computing Joint Undertaking. The intention is to conclude framework contracts in cascade for the following assignments: statutory audit services (lot 1) and accounting and assurance services (lot 2).

II.1.5)Estimated total value
Value excluding VAT: 3 894 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Statutory Audit Services

Lot No: 1
II.2.2)Additional CPV code(s)
79212300 Statutory audit services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:

Please consult the procurement documents available at the address indicated in Section I.3).

II.2.4)Description of the procurement:

The contractor shall provide a team that will perform the services required for the statutory audit of the financial statements.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 454 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The details of the initial contract duration and possible renewals are set out in the draft framework contract for the respective lot. Please consult the procurement documents available at the address indicated in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Horizon Europe.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Accounting Services and Other Assurance Engagements

Lot No: 2
II.2.2)Additional CPV code(s)
79211000 Accounting services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:

Please consult the procurement documents available at the address indicated in Section I.3).

II.2.4)Description of the procurement:

The contractor shall provide individuals which will work to support the accounting officers under the overall coordination of the back-office arrangement accounting coordinator in their accounting tasks and teams that will support the performance of other assurance engagement services as requested by the contracting authorities on an ad-hoc basis.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 440 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The details of the initial contract duration and possible renewals are set out in the draft framework contract for the respective lot. Please consult the procurement documents available at the address indicated in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Horizon Europe.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please consult the procurement documents available at the address indicated in Section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please consult the procurement documents available at the address indicated in Section I.3).

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The total duration of the framework contracts (60 months / 5 years) deviates from the standard maximum duration of a FWC (4 years) to guarantee the implementation of the activities related to the current multi-annual financial framework (2021-2027) as well as the gap until the start of the next period (2028-2034).

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/08/2023
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/08/2023
Local time: 10:30
Place:

By videoconference.

Information about authorised persons and opening procedure:

Tenders will be opened electronically on the date and time indicated in the contract notice. It is possible to attend the opening by videoconference. Information about authorised persons and opening procedure: Please refer to Section 3.2 (‘Opening of tenders’) of the Invitation to Tender available at the address indicated in Section I.3).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Please consult the procurement documents available at the address indicated in Section I.3). In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section I.3) in the last 5 calendar days before the time limit for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this time limit and publish the extension at the internet address provided in Section I.3), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section I.3) in order to get notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu/
VI.5)Date of dispatch of this notice:
06/06/2023