Services - 36051-2015

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31/01/2015    S22    Services - Contract notice - Restricted procedure 

United Kingdom-Aberystwyth: Architectural and related services

2015/S 022-036051

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: AIEC LTD
Postal address: Lord Milford Building, Plas Gogerddan
Town: Aberystwyth
Postal code: SY23 2BH
Country: United Kingdom
Contact person: AIEC Project
For the attention of: Mike Smith
Telephone: +44 1970628611

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: commercially focused research activity
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Aberystwyth Innovation and Enterprise Campus- Appointment of Multi Disciplinary Design Team.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Aberystwyth University — Gogerddan Campus.

NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
With ERDF funding secured, Aberystwyth University in collaboration with BBSRC will be embarking upon a major infrastructure development project early in 2015 which will see a significant expansion of its Gogerddan site to provide 4 000-5 000 sq metres of high quality research and innovation facilities in the fields of Sustainable Food, Bio-technology, Health and Energy Security. The total value of the project is expected to be of the order of 40 000 000 GBP.
The Aberystwyth Innovation and Enterprise Campus (AIEC) will enable the establishment of a thriving commercially focussed Innovation Campus that will increase the capacity to deliver impact driven collaborative research projects within a state-of the art flagship environment.
The AIEC Project now requires the services of a Multi-Disciplinary Design Team (MDDT) to include (but not necessarily limited to) Architects, Service, Structural and Civil Engineers, BREEAM (or equivalent) assessors and Cost Managers .The construction value is currently estimated at 15-20 000 000 GBP.
The MDDT will work in close association with the Project and Cost Management Team (PCM — which is currently subject to a separate procurement exercise) which we anticipate will be in place by the time the MDDT appointment is made. In the event that any one organisation or Consortia bids for both procurement opportunities (PCM and MDDT) the tender documents for this MDDT will require, as applicable, that any shortlisted bidder for this procurement explains how any potential conflict of interest in such a situation will be managed such that the University/AIEC has ‘comfort' that appropriate segregation of duties and responsibilities would be put in place. An indicative procurement/construction programme has also recently been produced and will be issued at ITT stage.
These projects/procurements will require that the PCM and the MDDT Teams shall be familiar with, have experience of, and be compliant with the following five processes/disciplines/principles:

a) The OGC Gateway Review Process (or equivalent)

b) BREEAM Excellent low carbon (or equivalent)

c) Welsh Government Community Benefits (or equivalent) Guidance

d) OGC 'Achieving Excellence in Construction' (or equivalent)

e) BIM Modelling (or equivalent)

Interested bidders should be mindful that questions associated with compliance/delivery against the above processes/disciplines (or equivalents) will be included in the invitation to tender documents for all shortlisted bidders.
Currently, because of funding and programme stipulations, we anticipate the project will take the form of a single stage design and build contract and there may be an opportunity to undertake a degree of pre-contract preparatory/enabling work to relieve pressure on what will be a demanding construction programme.
The provisional timetable for this procurement (which is indicative and maybe subject to change) is PQQ process commences 28.1.2015.
Last date for clarification requests by bidders 24.2.2015 (midnight GMT).
Last date for AIEC Ltd to respond to clarification request 25.2.2015 (midnight GMT).
Deadline for receipt of PQQ — 2.3.2015 (10:00 GMT).
Evaluation of PQQ begins 2.3.2015.
Evaluation of PQQ complete 16.3.2015.
ITT issued to short-listed bidders 17.3.2015.
Last date for clarification requests by bidders 22.4.2015 (midnight GMT).
Last date for AIEC Ltd to respond to clarification request 23.4.2015 (midnight GMT).
Closing Date for ITT 28.4.2015 (10:00 GMT).
Evaluation of ITT begins 28.4.2015.
Evaluation of ITT ends 3.6. 2015.
Presentations by bidders 10.6.2015.
Standstill period starts 15.6.2015 (midnight GMT).
Standstill period ends 25.6.2015 (midnight GMT).
Contract commences 26.6.2015.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

71200000, 71221000, 71222000, 71250000, 71251000, 71311000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Services of a full design team (MDDT) with the capability for designing and constructing a range of scientific research buildings and associated environs.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: (1) The buyer will only select a bidding organisation to tender if it has, or will have, a minimum of 5 000 000 GBP (or alternative currency equivalent) of professional indemnity insurance cover from an authorised provider with appropriate financial strength.
(2) The buyer will only select a bidding organisation to tender if it provides a statement covering the previous 3 financial years including the turnover of the candidate and the turnover in respect of activities similar to the subject of this notice and the statement must provide evidence of a minimum 1 000 000 GBP overall turnover per annum for all 3 years (or alternative currency equivalent).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) In terms of your technical ability, describe in detail what skills, efficiencies, experience, and levels of reliability you feel your organisation can offer and how this will benefit the project.
Also, in terms of a statement of principal services (2) above see online PQQ as interested suppliers have an alternative means of evidencing this in terms of newly/recently acquired capacity/capability.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Scored elements of Pre-Qualification Questionnaire (PQQ):
(1) List of principal deliveries (40 % importance weighting).
(2) Key personnel and qualifications (40 % importance weighting).
(3) General statement of capability (20 % importance weighting).
See section III.2.3 (technical capacity) of this notice for further details and also the online PQQ which will also explain scoring matrix for downselection/short-listing criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.3.2015 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): See tender documents.
VI.3)Additional information
For tender minimum timeframe during which tenderers must maintain their tender, see tender documents if shortlisted.
(WA Ref:21191).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: AIEC Ltd
Postal address: Plas Gogerddan
Town: Aberystwyth
Postal code: SY23 3EB
Country: United Kingdom
Telephone: +44 1970628611
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Participants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: