Works - 360665-2020

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30/07/2020    S146

United Kingdom-Bristol: Refurbishment work

2020/S 146-360665

Contract notice

Works

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Postal address: #4115, Fir 1C, ABW
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: DGM Commercial
E-mail: DESWpnsDGM-ComrclMultiuser@mod.gov.uk
Telephone: +44 3067983951

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Packaging Support Solution
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: Bristol, City of

NUTS code UKK11 Bristol, City of

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Refurbishment work. The authority is considering placing a 10-year contract (5-years fixed with five 1-year options).
This will involve:
• the annual refurbishment of a large quantity of (approximately 200 000 to 350 000) assorted ammunition containers to predefined standards. There are around 50 different container types requiring refurbishment and a considerably larger quantity of internal and external packaging materiel. Typically, these range from the H84 ammunition container (280 x 83 x 74 mm) to the L19 unit load (1 020 x 1 195 x 1 350 mm) container and component part materials include steel, aluminium, polythene, polyethylene, polystyrene, cardboard and wood.
The active process for each container will be:
— storing
— cleaning
— repair (minimal)
— repainting
— testing
— receipting and issuing.
The refurbishment procedure will also involve the sifting and review of component parts to maximise stock recycling. The work requires a high degree of flexibility and focus on production targets, whilst maintaining quality standards.
• Post-design services that provides drawing and manufacturing services to ensure policy compliant movement of ammunition for training and operations.
• To provide fixed annual deliveries for the supply of 1 814 kg NATO standard MEXE pallets for an annual allocation. To meet the MOD’s requirement.
• To provide pallet trays, top (SV3512), middle (SV3513) and bottom (SV3514) to meet DGM and defence munitions (DM) requirement of each tray per annum. Pallet Trays are mandated in Def Stan 00-814 as an essential, integral, safety component utilised in the transportation of H83 and M2A1 ammunition containers, the most commonly used ammunition containers by UK MOD. The purpose of the trays is to prevent any movement of individual ammunition containers on NATO 2 tonne pallets during transit.
• A full programme of recycling of surplus and obsolete materiel in line with UK Government policy of reducing landfill waste and incorporating ‘closed loop’ sustainability (except for metal waste, which falls under the remit of Defence Equipment and Sales Agency (DESA) responsibility).
• Provide seals (currently utilising TIK) to enable Front Line Command (FLC) to comply with the sealing of explosives packaging as mandated in JSP 762 Pt 2 (V8.0 Sep 18) and JSP 482 Ch13.
• When required the procurement of new materiel to meet DGM packaging needs and which will offer the authority a best value for money supply solution.
II.1.6)Common procurement vocabulary (CPV)

45453100 Refurbishment work

II.1.7)Information about subcontracting
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The authority is considering placing a 10-year contract (5-years fixed with five 1-year options).
This will involve:
• the annual refurbishment of a large quantity of (approximately 200 000 to 350 000) assorted ammunition containers to predefined standards. There are around 50 different container types requiring refurbishment and a considerably larger quantity of internal and external packaging materiel. Typically, these range from the H84 ammunition container (280 x 83 x 74 mm) to the L19 unit load (1 020 x 1 195 x 1 350 mm) container and component part materials include steel, aluminium, polythene, polyethylene, polystyrene, cardboard and wood. The active process for each container will be:
— storing.
— cleaning
— repair (minimal)
— repainting
— testing
— receipting and issuing.
The refurbishment procedure will also involve the sifting and review of component parts to maximise stock recycling. The work requires a high degree of flexibility and focus on production targets, whilst maintaining quality standards.
• Post-design services that provides drawing and manufacturing services to ensure policy compliant movement of ammunition for training and operations.
• To provide fixed annual deliveries for the supply of 1 814 kg NATO standard MEXE pallets for an annual allocation. To meet the MOD’s requirement.
• To provide pallet trays, top (SV3512), middle (SV3513) and bottom (SV3514) to meet DGM and defence munitions (DM) requirement of each tray per annum. Pallet Trays are mandated in Def Stan 00-814 as an essential, integral, safety component utilised in the transportation of H83 and M2A1 ammunition containers, the most commonly used ammunition containers by UK MOD. The purpose of the trays is to prevent any movement of individual ammunition containers on NATO 2 tonne pallets during transit.
• A full programme of recycling of surplus and obsolete materiel in line with UK Government policy of reducing landfill waste and incorporating ‘closed loop’ sustainability (except for metal waste, which falls under the remit of Defence Equipment and Sales Agency (DESA) responsibility).
• Provide seals (currently utilising TIK) to enable Front Line Command (FLC) to comply with the sealing of explosives packaging as mandated in JSP 762 Pt 2 (V8.0 Sep 18) and JSP 482 Ch13.
• When required the procurement of new materiel to meet DGM packaging needs and which will offer the authority a best value for money supply solution.
Estimated value excluding VAT:
Range: between 55 000 000 and 65 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Over a 10-year contract there will be 5-years fixed with five 1-year options.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
Candidates which do not yet hold security clearance may obtain such clearance until: 1.4.2021
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Minimum level(s) of standards possibly required: The estimated annual contract value is GBP 4.5 million. If the estimated annual contract value is greater than ‘40%’ of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2) stating whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of works carried out over the past 5 years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case:
(i) the value of the consideration received;
(ii) when and where the work or works were carried out; and
(iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed.
See DPQQ document attached.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 4
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the dynamic pre-qualification questionnaire (DPQQ) to provide the authority with information to evaluate the supplier’s capacity and capability against the selection criteria.
The authority will use the DPQQ response to create a shortlist of tenderers who:
1) are eligible to participate;
2) fulfil any minimum economic, financial, professional and technical standards; and
3) best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.
Further details of the method for choosing the tenderers is set out in the DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DGM/1958
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2019/S 233-572821 of 29.11.2019

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.9.2020 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

In accordance with DEFSTAN 05-138 the risk level is deemed to be low
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: R55U3B4389.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or telephone 0800282324.

Go reference: GO-2020728-DCB-16890313
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: DESWpnsDGM-ComrclMultiuser@mod.gov.uk
Telephone: +44 1179132548

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: DESWpnsDGM-ComrclMultiuser@mod.gov.uk
Telephone: +44 3067986324

VI.5)Date of dispatch of this notice:
28.7.2020