Services - 360962-2018

18/08/2018    S158

Italy-Parma: Event/Meeting Management and Promotion Services

2018/S 158-360962

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Food Safety Authority (EFSA)
Postal address: Via Carlo Magno 1A
Town: Parma
NUTS code: ITH52 Parma
Postal code: 43126
Country: Italy
E-mail: EFSAProcurement@efsa.europa.eu
Internet address(es):
Main address: http://www.efsa.europa.eu/en/procurement/tenders.htm
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Event/Meeting Management and Promotion Services

Reference number: OC/EFSA/CORSER/2017/07
II.1.2)Main CPV code
73200000 Research and development consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The contractor’s primary role will be to plan and implement event logistics based on EFSA’s brief. For more complex events, the contractor may be required to also provide consultancy services on how to best advertise an initiative and /or act as an advisor to recommend optimal formats and technical solutions to achieve given objectives. The contractor will support EFSA in organising institutional meetings and events primarily in Parma (approximately 60 %, either in EFSA’s headquarters or in other venues in the city), Brussels and the EU 28 (approximately 35 %), but occasionally also in EU pre-accession and other extra European countries (approximately 5 %). As a consequence, the ability to operate primarily in Italy and EU /EEA countries, but also in candidate /potential candidate countries and countries joining the European Neighbourhood Policy (ENP) programme is required.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 5 000 000.00 EUR
II.2)Description
II.2.3)Place of performance
NUTS code: ITH52 Parma
II.2.4)Description of the procurement:

EFSA is searching for a Contractor with extensive and proven experience in the professional conference organisation (PCO) market who can provide guidance and support in bringing EFSA’s institutional meetings and events to life.

See procurement documents available through the link provided in section 1.3.

II.2.5)Award criteria
Quality criterion - Name: Team organisation and business partnering approach, quality assurance and environmental sustainability, qualitative analysis of a test case / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 226-469961
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: OC/EFSA/CORSER/2017/07 - FWC1
Title:

Event /meeting management and promotion services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Pomilio Blumm Srl
Postal address: Via Venezia 4
Town: Pescara
NUTS code: ITF13 Pescara
Postal code: 65121
Country: Italy
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 5 000 000.00 EUR
Total value of the contract/lot: 5 000 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: OC/EFSA/CORSER/2017/07 - FWC2
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: IBF International consulting — Societé Anonyme
Postal address: avenue Louise 209A
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1050
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: CommWithUs — Societé Anonyme
Postal address: Avenue Louise 209A
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1050
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 5 000 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: OC/EFSA/CORSER/2017/07 - FWC3
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Triumph Italy Srl
Postal address: Via Lucilio 60
Town: Roma
NUTS code: ITI43 Roma
Postal code: 00136
Country: Italy
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Tipik Communication Agency — Societé anonyme
Postal address: avenue de Tervueren 270
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1150
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Consulting & Management — Private Limited Liability Company
Postal address: Staré Grunty, 186
Town: Bratislava
NUTS code: SK01 Bratislavský kraj
Postal code: 841 04
Country: Slovakia
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 5 000 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
13/08/2018