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Services - 362354-2016

18/10/2016    S201

Germany-Cologne: Framework service contract for legal advice on EASA premises and related services

2016/S 201-362354

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Aviation Safety Agency
Postal address: PO Box 10 12 53
Town: Cologne
NUTS code: DEA23 Köln
Postal code: 50452
Country: Germany
Contact person: Procurement Team
E-mail: tenders@easa.europa.eu
Telephone: +49 22189990000
Fax: +49 22189990999
Internet address(es):
Main address: http://www.easa.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1952
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Aviation safety, environment.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework service contract for legal advice on EASA premises and related services.

Reference number: EASA.2016.HVP.17.
II.1.2)Main CPV code
79110000 Legal advisory and representation services
II.1.3)Type of contract
Services
II.1.4)Short description:

EASA is a party to agreements for the lease of an office building and parking space in Cologne (Germany) and office space in Brussels (Belgium). It needs legal advice and additional support in handling all legal issues that may arise concerning its tenancy situation and the Agency premises. The tender is divided into 2 lots. Assistance is required in particular in the areas of German (lot 1) or Belgian (lot 2) commercial property law, tenancy law, tax law related to tenancy, contract law, pre-litigation and litigation support.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Legal advice on EASA premises and related services (German law)

Lot No: 1
II.2.2)Additional CPV code(s)
79111000 Legal advisory services
79112000 Legal representation services
79110000 Legal advisory and representation services
79100000 Legal services
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: DEA23 Köln
Main site or place of performance:

The main place of execution shall be Cologne/Germany (for lot 1) or any other location as deemed necessary by the Agency.

II.2.4)Description of the procurement:

EASA is a party to agreements for the lease of an office building and parking space in Cologne (Germany). It needs legal advice and additional support in handling all legal issues that may arise concerning its tenancy situation and the Agency premises. Assistance, advice and — if need be — representation of the Agency is required in particular in the areas of German commercial property law, tenancy law, tax law related to tenancy, contract law, pre-litigation and litigation support.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract is intended to be signed for an initial period of 1 year and shall be renewable up to 3 times for a total maximum duration of 4 years under the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Legal advice on EASA premises and related services (Belgian law)

Lot No: 2
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79100000 Legal services
79110000 Legal advisory and representation services
79111000 Legal advisory services
79112000 Legal representation services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

The main place of execution shall be Brussels/Belgium (for lot 2) or any other location as deemed necessary by the Agency.

II.2.4)Description of the procurement:

EASA is a party to agreement for office space in Brussels (Belgium). It needs legal advice and additional support in handling all legal issues that may arise concerning its tenancy situation and the Agency premises. Assistance is required in particular in the areas of Belgian (lot 2) commercial property law, tenancy law, tax law related to tenancy, contract law, pre-litigation and litigation support.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract is intended to be signed for an initial period of 1 year and shall be renewable up to 3 times for a total maximum duration of 4 years under the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Registration or equivalent proof/certificate (of at least 3 lawyers) attesting the ability/right to exercise as a lawyer before the courts of Germany (lot 1)/Belgium (lot 2).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

See III.1.1) above.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/11/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 24/11/2016
Local time: 10:00
Place:

Cologne/Germany.

Information about authorised persons and opening procedure:

Maximum 1 legal representative per participating tenderer may attend the opening session. Tenderers shall inform the Agency of their intention to attend, at least 5 days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Potentially, approximately within 4 years' time.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
06/10/2016