Services - 362995-2016

18/10/2016    S201    - - Services - Contract notice - Restricted procedure 

United Kingdom-Southend-on-Sea: Architectural design services

2016/S 201-362995

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Southend-on-Sea Borough Council
Corporate Procurement, 5th Floor, Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
United Kingdom
Telephone: +44 1702215000
E-mail: procurementadvisors@southend.gov.uk
NUTS code: UKH31

Internet address(es):

Main address: www.southend.gov.uk

Address of the buyer profile: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Thames Estuary Museum Advanced Design Services.

Reference number: Contract: AEGD-FF3NF7
II.1.2)Main CPV code
71220000
II.1.3)Type of contract
Services
II.1.4)Short description:

Southend Borough Council is seeking to bring together an experienced and appropriately qualified Architect-led design team with outstanding design and detailing skills to take forward the Thames Estuary Museum Project in Southend-on-Sea.

The Council now wishes to appoint a suitably qualified and experienced Architect-led design team to:

— Review the existing scheme against an updated set of client requirements including redesign proposals, where necessary, and the submission of an amended planning application/information, as required (RIBA Work Stage 3 — Developed Design)

— Complete a full technical design of the approved scheme, modelled and designed to BIM Level 2 (RIBA Work Stage 4 — Technical Design).

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71320000
71242000
71420000
II.2.3)Place of performance
NUTS code: UKH31
II.2.4)Description of the procurement:

The Council received Conditional Planning Permission for a new museum in the Cliffs Gardens on 18.7.2012 (Application Number 12/00317/BC3M), and the permission has been enacted through the completion of stabilisation works. The approved scheme included the following uses:

— 230 space Multi-storey car park — for use by visitors to museum and seafront

— 377 m² Museum shop and retail (Class A1)

— 10 023 m² Museum (Class D1);

— 392 m² Planetarium (Class D1) and multi-function space;

— 598 m² Restaurant (Class A3); and

— 257 m² Cafe (Class A3).

This scheme had an estimated build cost of between 35 000 000 GBP and 40 000 000 GBP which will be subject to review.

A key element of the redesign will be a focus on providing a cohesive and interactive visitor experience. This will be expected to showcase artefacts ranging from those associated with the Anglo-Saxon tomb discovered in 2003 through to local shipwrecks including the London. A number of these displays will require a specialised environment, such as humidity and light controls, including meeting the requirements of the Government Indemnity Scheme.

The design team will therefore be required to include a specialist Museum Design Adviser role to develop the exhibition spaces and ensure the building optimises the display of artefacts, provides interactive zones and meets all specialised design requirements.

The initial appointment will be for RIBA Work Stage 3 with RIBA Work Stage 4 then being confirmed subject to planning approval and an acceptable cost plan.

It is planned that the scheme will be taken forward in two construction phases. Phase One will include the car park and other elements aligned with the car park floors. Phase Two will then incorporate the core museum elements alongside the restaurant, café and planetarium. The technical design must, therefore, enable the scheme to be delivered in these phases.

Should Phase One of the project then be taken forward the design team would be retained at the Council's sole discretion through to RIBA Plan of Works 2013 Stage 7, whilst it is also envisaged that the design team would be retained to progress Phase Two when funding is secured. The initial appointment will be for RIBA Work Stage 3 with RIBA Work Stage 4 then being confirmed subject to planning approval and an acceptable cost plan. The estimated contract value is based on RIBA Stages 3 and 4 for the entire scheme.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract period will be for an initial 24 months, with an intended commencement date of 1.5.2017 with an option to extend at the Council's sole discretion for further periods up to project completion or a maximum contract duration of 60 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

It is planned that the scheme will be taken forward in two construction phases. Phase One will include the car park and other elements aligned with the car park floors. Phase Two will then incorporate the core museum elements alongside the restaurant, café and planetarium. The technical design must, therefore, enable the scheme to be delivered in these phases.

Should Phase One of the project then be taken forward the design team would be retained at the Council's sole discretion through to RIBA Plan of Works 2013 Stage 7, whilst it is also envisaged that the design team would be retained to progress Phase Two when funding is secured.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the tender documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As set out in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 143-258786
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/11/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 15/12/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

(MT Ref:185670).

VI.4)Procedures for review
VI.4.1)Review body
Southend-on-Sea Borough Council
Corporate Procurement, 5th Floor, Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
United Kingdom
Telephone: +44 1702215000

Internet address: www.southend.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/10/2016