Supplies - 364097-2020

Submission deadline has been amended by:  465011-2020
03/08/2020    S148

Norway-Oslo: Motor vehicles

2020/S 148-364097

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Forsvaret v/Forsvarets Logistikkorganisasjon
National registration number: 988517860
Postal address: Grev Wedels plass 9
Town: Oslo
NUTS code: NO NORGE
Postal code: 0032
Country: Norway
Contact person: Mari Elise Hult Hamer
E-mail: mhamer@mil.no
Telephone: +47 63808257
Internet address(es):
Main address: https://permalink.mercell.com/134161396.aspx
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/134161396.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/134161396.aspx
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

2019017567 Leasing and Administration of Vehicles

Reference number: 2019017567
II.1.2)Main CPV code
34100000 Motor vehicles
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Forsvarets logistikkorganisasjon will enter into a framework agreement for leasing and administering vehicles in a good quality and cost efficient way.

II.1.5)Estimated total value
Value excluding VAT: 640 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
50111000 Fleet management, repair and maintenance services
66114000 Financial leasing services
II.2.3)Place of performance
NUTS code: NO NORGE
II.2.4)Description of the procurement:

The leased vehicles will be used for permanent and emerging needs, including administrative meetings and travel for exercises and training. It must be expected that the leased vehicles will be included in the Norwegian Armed Force's operative structure in crisis and emergency situations. This means that the vehicles may be returned in a different condition or not returned at all.

Administration of the vehicle fleet means that the tenderer must offer administrative services for all of the vehicles leased by the Norwegian Armed Forces and some of the Norwegian Armed Forces’ self-owned vehicles. The tenderer will also have a consultancy function for the contracting authority, in the form of optimising and making the vehicles more cost efficient.

II.2.5)Award criteria
Criteria below
Cost criterion - Name: Total monthly costs — operations and finances / Weighting: 90 %
Cost criterion - Name: Freight costs / Weighting: 5 %
Cost criterion - Name: General prices — sales fees / Weighting: 5 %
II.2.6)Estimated value
Value excluding VAT: 640 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

1 + 1

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option for prolongation (renewal) for 1 + 1 year.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Qualification requirement: tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Documentation requirements:

Norwegian tenderers: company registration certificate;

Foreign tenderers: confirmation that the tenderer is registered in a company register or a trade register in the country where the tenderer is established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Qualification requirement: tenderers must have sufficient economic and financial capacity to fulfil the contract, including a satisfactory operating profit margin, degree of liquidity and equity.

Documentation requirement: the tenderer's annual accounts, (including notes with the board's and auditor's reports) from the last 2 years. If the annual financial statements for the last year are not finished before the tender deadline, the last year's preliminary annual accounts should also be attached.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Qualification requirement: the tenderer must have good experience from equivalent assignments regarding size, scope and complexity.

Documentation requirement: an overview of the tenderer's three most relevant assignments in the last 3 years. It is the tenderer's responsibility to confirm relevance through the description.

— minimum 1 of 3 assignments must include administration of a portfolio containing minimum 500 vehicles;

— in order to ensure sufficient competition, documentation of deliveries that the tenderer carried out more than 3 years ago can also be taken into consideration;

— the overview must include a statement of:

• the assignment value,

• dates,

• recipient (name, telephone number and email address).

Qualification requirement: tenderers must have a good and well-functioning quality assurance system. This means that the tenderer must have established routines to ensure that all laws and regulations are complied with.

Documentation requirement: a description of the tenderer's quality assurance methods. If the tenderer is certified in accordance with ISO 9001 or equivalent standards, it is sufficient to present a copy of a valid certificate.

Qualification requirements: the tenderer must have a valid environmental management system with routines and structure that demonstrates how the tenderer at company level safeguards relevant environmental considerations. The following must be a part of the environmental management system:

1) separate environmental policy;

2) an overview of any environmental impact (the environmental aspects) by the tenderer;

3) accountability for the necessary resources for establishment, implementation, maintenance and continuously improvement of the environmental management system;

4) a management who regularly monitors the system.

Documentation requirements: description or documentation showing that the tenderer's environmental system meets the requirements given in points 1-4. An overview shall be submitted showing the documents and any page numbers that cover each point. If the tenderer is certified in accordance with ISO 140001, EMAS, Miljøfyrtårn or equivalent standards, it is sufficient to present a copy of the valid certificate.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 114-277802
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15/01/2021
IV.2.7)Conditions for opening of tenders
Date: 08/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Oslo Tingrett
Town: Oslo
Country: Norway
VI.5)Date of dispatch of this notice:
29/07/2020