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Norway-Oslo: Motor vehicles
Section I: Contracting authority
Section II: Object
2019017567 Leasing and Administration of Vehicles
Forsvarets logistikkorganisasjon will enter into a framework agreement for leasing and administering vehicles in a good quality and cost efficient way.
The leased vehicles will be used for permanent and emerging needs, including administrative meetings and travel for exercises and training. It must be expected that the leased vehicles will be included in the Norwegian Armed Force's operative structure in crisis and emergency situations. This means that the vehicles may be returned in a different condition or not returned at all.
Administration of the vehicle fleet means that the tenderer must offer administrative services for all of the vehicles leased by the Norwegian Armed Forces and some of the Norwegian Armed Forces’ self-owned vehicles. The tenderer will also have a consultancy function for the contracting authority, in the form of optimising and making the vehicles more cost efficient.
1 + 1
Option for prolongation (renewal) for 1 + 1 year.
Section III: Legal, economic, financial and technical information
Qualification requirement: tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Documentation requirements:
Norwegian tenderers: company registration certificate;
Foreign tenderers: confirmation that the tenderer is registered in a company register or a trade register in the country where the tenderer is established.
Qualification requirement: tenderers must have sufficient economic and financial capacity to fulfil the contract, including a satisfactory operating profit margin, degree of liquidity and equity.
Documentation requirement: the tenderer's annual accounts, (including notes with the board's and auditor's reports) from the last 2 years. If the annual financial statements for the last year are not finished before the tender deadline, the last year's preliminary annual accounts should also be attached.
Qualification requirement: the tenderer must have good experience from equivalent assignments regarding size, scope and complexity.
Documentation requirement: an overview of the tenderer's three most relevant assignments in the last 3 years. It is the tenderer's responsibility to confirm relevance through the description.
— minimum 1 of 3 assignments must include administration of a portfolio containing minimum 500 vehicles;
— in order to ensure sufficient competition, documentation of deliveries that the tenderer carried out more than 3 years ago can also be taken into consideration;
— the overview must include a statement of:
• the assignment value,
• recipient (name, telephone number and email address).
Qualification requirement: tenderers must have a good and well-functioning quality assurance system. This means that the tenderer must have established routines to ensure that all laws and regulations are complied with.
Documentation requirement: a description of the tenderer's quality assurance methods. If the tenderer is certified in accordance with ISO 9001 or equivalent standards, it is sufficient to present a copy of a valid certificate.
Qualification requirements: the tenderer must have a valid environmental management system with routines and structure that demonstrates how the tenderer at company level safeguards relevant environmental considerations. The following must be a part of the environmental management system:
1) separate environmental policy;
2) an overview of any environmental impact (the environmental aspects) by the tenderer;
3) accountability for the necessary resources for establishment, implementation, maintenance and continuously improvement of the environmental management system;
4) a management who regularly monitors the system.
Documentation requirements: description or documentation showing that the tenderer's environmental system meets the requirements given in points 1-4. An overview shall be submitted showing the documents and any page numbers that cover each point. If the tenderer is certified in accordance with ISO 140001, EMAS, Miljøfyrtårn or equivalent standards, it is sufficient to present a copy of the valid certificate.
Section IV: Procedure
Section VI: Complementary information