Services - 364583-2019

02/08/2019    S148    - - Services - Contract notice - Open procedure 

United Kingdom-Swindon: Architectural, construction, engineering and inspection services

2019/S 148-364583

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
UK Research and Innovation
Polaris House
Swindon
SN2 1FF
United Kingdom
Contact person: Nicola Turner
Telephone: +44 1793867005
E-mail: fmprocurement@uksbs.co.uk
NUTS code: UKK14

Internet address(es):

Main address: www.uksbs.co.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from another address:
Crown Commercial Services Ltd
St Martins House, 1 Lyric Square
London
United Kingdom
Telephone: +44 3450103503
E-mail: ExpressionOfInterest@crowncommercial.gov.uk
NUTS code: UKI

Internet address(es):

Main address: https://gpsesourcing.cabinetoffice.gov.uk

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CON19006 — Antarctic Infrastructure Modernisation Programme (AIMP) Technical Advisor

Reference number: CON19006
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a framework agreement for the Antarctic infrastructure modernisation programme (AIMP) Technical Advisor.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).

This is a services framework agreement being procured under the open OJEU procedure regulations.

This RFP sets out details of the framework agreement and expectations of any successful supplier.

This framework agreement is for a duration of 10 years and will be awarded to a sole supplier. It is intended that the Antarctic infrastructure modernisation programme (AIMP) technical advisor call-off services will be managed using NEC4 term service contracts and task orders.

See Section I.3) for access to procurement documentation.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71311200
71311100
71312000
71313000
71314300
71315100
71315200
71315210
71621000
73000000
73200000
II.2.3)Place of performance
NUTS code: UKH12
Main site or place of performance:

British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET.

II.2.4)Description of the procurement:

Procurement overview:

UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wishes to establish a framework agreement for the Antarctic infrastructure modernisation programme (AIMP) Technical Advisor.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).

This is a services framework agreement being procured under the open OJEU procedure regulations.

This RFP sets out details of the framework agreement and expectations of any successful supplier.

This framework agreement is for a duration of 10 years and will be awarded to a sole supplier.

It is intended that the Antarctic infrastructure modernisation programme (AIMP) technical advisor call-off services will be managed using NEC4 term service contracts and task orders.

Introduction:

The purpose of this framework agreement is to appoint a contractor to provide polar technical advisor services to the Antarctic infrastructure modernisation programme (AIMP) future phases.

Background to BAS:

BAS is an institute of the Natural environment research council (NERC) which is an executive non-departmental public body funded by the Department for Business, energy and industrial strategy (BEIS). BAS also provides the UK presence in the British Antarctic Territory, a role BAS undertakes on behalf of the Foreign and Commonwealth Office (FCO). Both NERC and BAS form a part of the UK Research and Innovation (UKRI). UKRI is the contracting authority and will delegate contract and project management responsibilities for this contract to BAS.

BAS delivers and enables world-leading interdisciplinary research in the polar regions. Its skilled science and support staff based in Cambridge, Antarctica, the Falkland Islands and the Arctic, work together to deliver research that uses the polar regions to advance our understanding of Earth and our impact on it.

Through its extensive logistic capability and know-how, BAS facilitates access for British and international science communities to UK polar research. Numerous national and international collaborations, combined with an excellent infrastructure, help sustain a world-leading position for the UK in Antarctic affairs. The UK is one of over thirty countries operating scientific research facilities in Antarctica.

Overview:

The tender is for the procurement of a TA to support BAS (referred to as the client) in the delivery of a wide range of projects overseas. The framework agreement is for a period of 10 years. The contracting authority shall be UKRI.

The full scope of projects that shall be undertaken during the framework agreement period is not known, and therefore no guarantee can be given as to the actual amount or type of work that may be ordered during the framework agreement period.

However, a series of potential projects have been identified and, subject to confirmation of funding, may require technical support from the TA. These include:

1) Rothera research station:

— new accommodation block(s),

— energy efficiency, renewables and sustainability projects,

— site services upgrade,

— Rothera point operational improvements,

— new boat shed,

— replacement bonner laboratory;

2) Rothera air capability:

— runway refurbishment and possible extension,

— hangar upgrade (or replacement);

3) KEP Research Station Master Planning;

4) Bird Island Master Planning;

5) Signy Master Planning;

6) Falkland Islands logistics and biosecurity hub;

7) Halley VI decommissioning and future replacement;

8) New build fuel storage (various locations);

9) Energy efficiency and sustainability (all stations); and

10) Various demolition works.

A brief summary of the requirements has been provided above, please ensure you review all additional appendices for full details of this requirement.

All additional appendices can be found within the RFx attachments tab on the eSourcing Portal.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Quality criterion - Name: Presentation / Weighting: 15
Price - Weighting: 15
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The 10 year contract period is driven by the fact that: • Experience of providing services in Polar regions and of working in partnership with UKRI / BAS on logistics takes a material time to develop in the supplier base thus a long term contract drives commercial effectiveness for both UKRI / BAS and the supplier. Further justification is provided within the Contracts Finder notice and tender.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/09/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/09/2019
Local time: 11:00
Place:

Electronically.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service's eSourcing Suite. To participate in this procurement, participants shall first be registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptorisby following the link ‘Supplier eSourcing Registration’.

Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Note: Registration may take some time please ensure that you allow a sufficient amount of time to register.

Full instructions for registrations and use of the system can be found at https://www.gov.uk/government/publications/becomea-crown-commercial-service-supplier registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state:

— the name and reference for the procurement you wish to register for,

— your organisations full name as a registered supplier,

— the name and contact details for the registered individual sending the email.

Crown Commercial Service (CCS) will process the email and then enable the bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd): Freephone: 03450103503 — email: eenablement@crowncommercial.gov.uk

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions

Detailed in I.3).

VI.4)Procedures for review
VI.4.1)Review body
UK Shared Business Services Ltd
policy@uksbs.co.uk
Swindon
SN2 1FF
United Kingdom

Internet address: www.uksbs.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Swindon
SN2 1FF
United Kingdom
E-mail: policy@uksbs.co.uk

Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
30/07/2019