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Apartado I: Poder adjudicador
Apartado II: Objeto
CE-31-18 Provision of a Fleet Maintenance Service
It is the intention of the Council’s Fleet Management department to establish a multi Lot contract for the provision of Fleet Maintenance Services.
LCVs and Cars
LCVs and Cars — For Lot 1 to conveniently serve the fleet of South Ayrshire Council, bidders must operate or be able to establish a suitable workshop, located within a maximum of 5 statute miles from the Council’s Fleet Depot at Walker Road, Ayr, KA8 9LE.
+1 year + 1 year
HGVs, Buses and RCVs
HGVs, Buses and RCVs — For Lot 2 to conveniently serve the fleet of South Ayrshire Council, bidders must operate or be able to establish a suitable workshop, located within a maximum of 5 statute miles from the Council’s Fleet Depot at Walker Road, Ayr, KA8 9LE.
Taxi and Private Hire Inspections
Taxi and Private Hire Inspections - For Lot 3 In order to minimise the disruption, reduce expenses and cost implications for Taxi and Private Hire companies and to also reduce our carbon footprint, the Taxi and Private Hire inspection site must be a an approved DVSA test facility capable of testing a full range of taxi/private hire vehicles within the boundary of the town of Ayr or Prestwick, South Ayrshire.
Apartado III: Información de carácter jurídico, económico, financiero y técnico
It is a requirement of this Contract that bidders hold, or can commit to obtain the requirements indicated below:
All Lots – All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required.
Lot 2 – HGVs, Buses and RCVs — Tenderers and their workshop must be Institute of Road Transport Engineers (IRTEC) accredited. Evidence of this accreditation will be required. Tenderers that do not have these accreditations must ensure they are obtained within 6 months of the contract award date.
Lot 3 — Taxi and Private Hire Inspections — All tests must be carried out by a DVSA approved examiner. Evidence of this accreditation will be required.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder’s economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.
If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).
In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the “Provision of a Fleet Maintenance Service”. The below requirements will be requested at the “Request For Documentation” Stage:
Two (2) examples of the provision of similar goods/services/works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
Tenderers may also be required to provide:
A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.
A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.
If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.
If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.
All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required.
See PCS-Tender Documents
Apartado IV: Procedimiento
Apartado VI: Información complementaria
See PCS Tender Documents
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11565. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:
— Targeted recruitment and training (providing employment and training opportunities/Apprenticeships),
— SME and social enterprise development,
— Community engagement.
As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.