Services - 364734-2018

21/08/2018    S159    - - Services - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Architectural and related services

2018/S 159-364734

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Fruitmarket Gallery
45 Market Street
United Kingdom
Contact person: Armida Taylor
Telephone: +44 1312268185
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
RIAS Consultancy
SC 002753
15 Rutland Square
United Kingdom
Contact person: Mrs Jenni Shanks
Telephone: +44 1312297545
NUTS code: UK

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Fruitmarket Gallery, Warehouse and Studios

Reference number: 2018/RIAS/FMG
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Fruitmarket Gallery (FMG) intends to appoint an architect-led multidisciplinary design team to refurbish the existing venue and extend into the neighbouring warehouse building.

II.1.5)Estimated total value
Value excluding VAT: 2 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Edinburgh, Scotland

II.2.4)Description of the procurement:

The FMG are seeking to engage an architect-led multi-disciplinary design team to work with them and deliver their vision for the project.

Project Objectives:

1) To bring the building adjacent to The Fruitmarket Gallery into active cultural use, creating a new opportunity for artists and audiences, with a space that suits the way artists work now – at scale, and with an agenda for artist-led installation, performance, cross artform collaboration and programming in partnership.

2) To renovate the current Fruitmarket Gallery building, ensuring it is accessible and fit for the purpose of showing the very best 20th and 21st century visual art.

3) To maintain our priority focus on the organisation’s key strengths – programming and audience engagement, organisational agility.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 08/10/2018
End: 31/12/2020
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Architects and practices who wish to apply must either be registered with the Architects Registration Board of the UK; under terms of current UK acts, or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Architects and practices who wish to apply must either be registered with the Architects Registration Board of the UK; under terms of current UK acts, or hold such qualifications as comply with articles 3 and 4 of EC Directive 85/384/EEC.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The selection of the architect-led multidisciplinary team will be carried out using the two stage restricted process.


The completed ESPDs will be scored to establish bidders to proceed to the tender stages. Please refer to contract documentation for exclusion and selection criteria.

Tender Stage

Short-listed bidders (maximum 5) will be invited to submit project specific information on a Pre-Interview Questionnaire (PIQ). These will be scored by the selection panel and bidders will be invited to attend a presentation/interview. Final selection will be on a quality based selection procedure. Please refer to contract documentation for detailed information on scoring for this stage.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:553865)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
The Royal Incorporation of Architects in Scotland (RIAS)
15 Rutland Square
United Kingdom
Telephone: +44 1312297545
Fax: +44 1312282188

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: