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Services - 367430-2015

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17/10/2015    S202

United Kingdom-High Wycombe: Facilities management services

2015/S 202-367430

Prior information notice for contracts in the field of defence and security


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, C&C, Other
Postal address: Nimrod (Bldg 7) 3 Site, RAF High Wycombe, Walter's Ash
Town: High Wycombe
Postal code: HP14 4TS
Country: United Kingdom
Contact person: Defence Commercial Commands and Centre Air, Commercial Team 3
Telephone: +44 1494494350
Fax: +44 1494494400

Internet address(es):

General address of the contracting authority/entity:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Project HADES — Provision of Support Services to Selected RAF Stations Across the UK.
II.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance:
II.3)Information on framework agreement
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
Provision of a range of support services at selected RAF stations across the UK.
Estimated value excluding VAT:
Range: between 300 000 000 and 600 000 000 GBP


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79993100 Facilities management services

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 28.6.2016
II.7)Additional information:
This advert is a REQUEST FOR INFORMATION (RFI) from Industry to assist the Authority in its deliberations.
The United Kingdom Royal Air Force has a requirement for a range of services to be provided at various locations throughout the UK. These services include aircraft mechanical and electrical/electronic support, airfield support and operation, motor transport operations and maintenance, logistic support services, armoury support and general support. Not all locations will require all services; details of the required services at each location will be given in later notices. Collectively these requirements are being addressed by the name Project HADES.
These services are complementary to — and do not replace — several other UK Defence contracting arrangements coming into effect including HESTIA, Marshall and Next Generation Estates Contracting (NGEC).
The Authority is seeking information/advice from Industry on the most suitable contracting arrangements for provision of Project HADES. The principal questions we are seeking to answer are:
The Industry view of a National or a Regional contracting arrangement for Project HADES;
The Industry view of the number of Regions if a Regional arrangement is adopted;
Other potential ways of dividing the work;
Methods of ‘future proofing’ the scope of requirements in light of the results of SDSR 2015 or other Government initiatives.
To allow the above queries to be addressed the MOD intends to hold a ‘Market Day’ at RAF High Wycombe on 16.11.2015. Parties seeking to attend the Project HADES Market Day should contact the Contracting Authority in the first instance. Following the Market Day briefing the Authority will begin accepting applications for follow-up discussions to be held in the following week. Not all applications to attend the follow-up sessions can necessarily be accommodated, these will be allocated on a first-come first-served basis with eligibility limited to organisations interested in operating as prime contractors for some, or all, of the Project HADES requirements at National or Regional level. More details on the follow-up session arrangements will be provided during the Market Day briefing. Attendees need to be aware that any comments or suggestions made before, during or after the Market Day on Project HADES will be shared with the whole group on a non-attributable basis for further discussion/comment. The Authority will make known the decision on the route to be followed in a later notice once it has collated and considered the views provided by the Industry participants.

Information about lots

Title attributed to the contract by the contracting authority/entity: Lot No: 1 Lot title: Project HADES
1)Short description:
At this early stage the number and type of groupings is not known, this will be determined after the results of the Market Day have been considered.
2)Common procurement vocabulary (CPV)

79993100 Facilities management services

3)Quantity or scope:
To Be Determined following the Market Day.
4)Indication about different date for start of award procedures and/or duration of contract
Scheduled date for start of award procedures: 28.6.2016
5)Additional information about lots:
Any indication of the number of Lots (if any) or their scope is premature until the Market Day has been conducted and the Industry view collected and evaluated.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
‘Electronic Trading
Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's

standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P). Where Standardised Contracting 1 (SC1) conditions are used, unconditional acceptance of all references to P2P in clause 20 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.’.

III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: P76B5BYCDP.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone +44 800282324.

GO Reference: GO-20151013-DCB-7186618.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: