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Services - 368629-2017

20/09/2017    S180    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Cardiff: Administration services

2017/S 180-368629

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
NUTS code: UKL
Postal code: CF10 3NQ
Country: United Kingdom
E-mail: Rebecca.Janczewski@gov.wales
Telephone: +44 3000251468

Internet address(es):

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Wales for Africa Small-Grants 2018-21.

Reference number: C185/2017/2018
II.1.2)Main CPV code
75100000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government's Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales' delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa.

II.1.5)Estimated total value
Value excluding VAT: 105 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
75100000
98000000
75112000
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government's Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales' delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa.

A total of 230 000 GBP will be made available per year in small-grants, 50 000 GBP of which will be ring-fenced specifically for health focused projects.

This notice seeks to alert the marketplace to the forthcoming procurement to appoint a distributive body to administer the small-grants scheme on behalf of the Welsh Government. The contract value is expected to be in the region of 35 000 GBP per year, for 3 years.

The distributive body will be required to:

— Run at least 2 grant rounds every year, with the required systems in place to administer the first round in April 2018.

— Co-develop grant criteria for the scheme aligned with the aims and principles of the Wales for Africa programme.

— Co-develop an evaluation framework which will be built into the grant scheme from the outset.

— Provide an online application system that is simple, user friendly and accessible to all.

— Advertise the grant scheme through a variety of channels ensuring maximum take-up, particularly in advance of each grant round.

— Provide guidance and support to applicants on the application process and grant criteria.

— Carry out the initial sift of applications and make clear recommendations to Welsh Government, who will make all final decisions on grants.

— Award and distribute small-grants, ensuring that a robust financial due diligence procedure is in place and applied in advance of all funds disbursed.

— Produce a report on each grant round outlining where the money has been allocated and the outcomes and impact delivered in Wales and in Africa.

— Deliver a fully bilingual grant-scheme with all materials, guidance and support made available in Welsh and English.

The distributive body will demonstrate a comprehensive understanding of the UN SDGs and a proven track record of administering similar small-scale, community focused, international development grant schemes. The distributive body will have experience and demonstrate an applied understanding of the international development sector in Wales.

The proposed approach outlined in this notice could be subject to change and we reserve the right to make any changes to satisfy our requirements.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
02/10/2017

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

This PIN notice will be live for 2 weeks from the date of publication.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=70763

(WA Ref: 70763).

VI.5)Date of dispatch of this notice:
18/09/2017