Supplies - 368869-2019

06/08/2019    S150    Supplies - Prior information notice without call for competition - Not applicable 

United Kingdom-Liverpool: Office and computing machinery, equipment and supplies except furniture and software packages

2019/S 150-368869

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: info@crowncommercial.gov.uk
Telephone: +44 3454102222

Internet address(es):

Main address: https://www.gov.uk/ccs

Address of the buyer profile: https://crowncommercialservice.bravosolution.co.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Office Supplies

Reference number: RM6059-
II.1.2)Main CPV code
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The purpose of this prior information notice (PIN) is: to give advance notice that Crown Commercial Service (CCS) (as the Contracting Authority) is working to undertake a tendering exercise to set up a new commercial vehicle to service public sector office supplies and electronic office supplies products. It is intended that this agreement will replace the two (2) current CCS Office Supplies Agreements (RM3703 and RM3723) into one combined agreement to supply office and electronic office supplies with a number of service delivery options under one single agreement with two (2) lots.

It is intended that this commercial agreement will be the recommended vehicle for all office and electronic office supplies products required by UK public sector bodies.

II.1.5)Estimated total value
Value excluding VAT: 355 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

We are looking at the following indicative proposed lotting structure and would welcome your feedback.

Lot 1: Office and Electronic Office Supplies — Sole Supplier (Direct Award).

Lot 2: Office and Electronic Office Supplies — Multiple Supplier (Direct Award and Further Competition) — Bidders must be able to offer the full scope of requirements.

II.2)Description
II.2.1)Title:

Office and Electronic Office Supplies — Sole Supplier (Direct Award)

Lot No: 1
II.2.2)Additional CPV code(s)
22111000 School books
22830000 Exercise books
22832000 Exercise papers
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30100000 Office machinery, equipment and supplies except computers, printers and furniture
30125100 Toner cartridges
30125110 Toner for laser printers/fax machines
30125120 Toner for photocopiers
30190000 Various office equipment and supplies
30192113 Ink cartridges
30192700 Stationery
30197000 Small office equipment
30197600 Processed paper and paperboard
30197642 Photocopier paper and xerographic paper
30197643 Photocopier paper
30199000 Paper stationery and other items
30199230 Envelopes
30199710 Printed envelopes
30230000 Computer-related equipment
30234000 Storage media
30237200 Computer accessories
33141623 First-aid boxes
37800000 Handicraft and art supplies
38112100 Global navigation and positioning systems (GPS or equivalent)
38650000 Photographic equipment
39113700 Footrests
39130000 Office furniture
39162000 Educational equipment
39162110 Teaching supplies
39220000 Kitchen equipment, household and domestic items and catering supplies
39800000 Cleaning and polishing products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

The purpose of this prior information notice (PIN) is: to give advance notice that Crown Commercial Service (CCS) (as the Contracting Authority) is working to undertake a tendering exercise to set up a new commercial vehicle to service public sector office products including electronic office supplies/equipment.

It is intended that the new commercial vehicle will replace the two (2) current CCS Office Supplies Agreements (RM3703 and RM3723) into one combined agreement to supply office and electronic office supplies under 1 single agreement with two (2) lots.

This will be based on an extended catalogue basis with prices reviewed at 6 monthly intervals for paper products and 12 month interval for all other supplies.

This commercial vehicle will be enabled for use by all UK Public Sector organisations including but not limited to: Central Government Departments, NHS Bodies, Local Authorities, Emergency Services, Charities and Educational Establishments who have a requirement for office products.

Crown Commercial Service invites interested wholesalers, suppliers and retailers of office supplies (including electronic office supplies) to provide information and feedback to support the development of this commercial vehicle, with a particular focus on the areas listed in II.1.4), II.1.6) and II.2.4) above.

II.2.14)Additional information

Further to PIN 2018/S 080-178471 dispatched 25.4.2018.

Crown Commercial Service is planning to conduct market engagement activity via webinar sessions prior to issuing the OJEU notice as detailed in VI.3).

Please note as outlined in II.1.6) both lots are suitable for joint ventures,partnerships and subcontracting arrangements.

II.2)Description
II.2.1)Title:

Office and Electronic Office Supplies — Multiple Supplier (Direct Award and Further Competition) — Bidders must be able to offer the Full Scope of Requirements.

Lot No: 2
II.2.2)Additional CPV code(s)
22111000 School books
22830000 Exercise books
22832000 Exercise papers
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30100000 Office machinery, equipment and supplies except computers, printers and furniture
30125100 Toner cartridges
30125110 Toner for laser printers/fax machines
30125120 Toner for photocopiers
30190000 Various office equipment and supplies
30192113 Ink cartridges
30192700 Stationery
30197000 Small office equipment
30197600 Processed paper and paperboard
30197642 Photocopier paper and xerographic paper
30197643 Photocopier paper
30199000 Paper stationery and other items
30199230 Envelopes
30199710 Printed envelopes
30230000 Computer-related equipment
30234000 Storage media
30237200 Computer accessories
33141623 First-aid boxes
37800000 Handicraft and art supplies
38112100 Global navigation and positioning systems (GPS or equivalent)
38650000 Photographic equipment
39113700 Footrests
39130000 Office furniture
39162000 Educational equipment
39162110 Teaching supplies
39220000 Kitchen equipment, household and domestic items and catering supplies
39800000 Cleaning and polishing products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

The purpose of this prior information notice (PIN) is: to give advance notice that Crown Commercial Service (CCS) (as the Contracting Authority) is working to undertake a tendering exercise to set up a new commercial vehicle to service Public Sector Office Products including electronic office supplies/equipment.

It is intended that the new commercial vehicle will replace the two (2) current CCS Office Supplies Agreements (RM3703 and RM3723) into 1 combined agreement to supply Office and Electronic Office Supplies under one single agreement with two (2) lots.

This will be based on an extended catalogue basis with prices reviewed at 6 monthly intervals for paper products and 12 month interval for all other supplies.

This commercial vehicle will be enabled for use by all UK Public Sector organisations including but not limited to: Central Government Departments, NHS Bodies, Local Authorities, Emergency Services, Charities and Educational Establishments who have a requirement for office products.

Crown Commercial Service invites interested wholesalers, suppliers and retailers of office supplies (including electronic office supplies) to provide information and feedback to support the development of this commercial vehicle, with a particular focus on the areas listed in II.1.4), II.1.6) and II.2.4) above.

II.2.14)Additional information

Further to PIN 2018/S 080-178471 dispatched 25.4.2018.

Crown Commercial Service is planning to conduct market engagement activity via webinar sessions prior to issuing the OJEU notice as detailed in VI.3).

Please note as outlined in II.1.6) both lots are suitable for joint ventures, partnerships and subcontracting arrangements.

II.3)Estimated date of publication of contract notice:
31/10/2019

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Crown Commercial Service invites suppliers to an engagement,suggestions and feedback webinar session on 15.8.2019 with suggestions and feedback on the proposed structure of the commercial agreement, as detailed in the Information provided in Section II.1.4), II.1.6) and II.2.4).

Please email your expression of interest to attend the webinar by 13.8.2019 to: CCSOfficeSuppliesTeam@crowncommercial.gov.uk quoting ‘RM6059 Office Supplies Webinar Session’ along with the following details:

1) Organisation name;

2) Contact name;

3) Job title of contact (including responsibility within your organisation);

4) Contact phone number;

5) Contact email;

6) Organisation website link.

Feedback is also welcome on any or all aspects listed by 20.8.2019 via the following email address CCSOfficeSuppliesTeam@crowncommercial.gov.uk

Crown Commercial Service will hold this webinar session prior to issuing the OJEU notice with those who respond to this PIN notice.

VI.5)Date of dispatch of this notice:
02/08/2019