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Supplies - 369932-2017

21/09/2017    S181    Agencies - Supplies - Contract notice - Open procedure 

Poland-Warsaw: Framework contract for the supply of handheld equipment for border surveillance and border checks

2017/S 181-369932

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency — Frontex
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911
Postal code: 00-844
Country: Poland
Contact person: Frontex Procurement Team
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2906

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2906
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework contract for the supply of handheld equipment for border surveillance and border checks.

Reference number: Frontex/OP/796/2017/AH.
II.1.2)Main CPV code
35120000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The tender is divided into 5 lots per type of equipment:

lot 1: handheld thermal cameras;

lot 2: night vision goggles;

lot 3: night vision binoculars;

lot 4: carbon dioxide (CO2) detectors;

lot 5: heart beat detectors (HBD).

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Handheld thermal cameras

Lot No: 1
II.2.2)Additional CPV code(s)
35125300
II.2.3)Place of performance
NUTS code: PL911
Main site or place of performance:

Frontex premises, Plac Europejski 6, 00-855 Warsaw, POLAND.

II.2.4)Description of the procurement:

— Required thermal cameras shall be handheld, uncooled thermal imagers having binocular output image projector used to generate image seen by 2 eyes of the user.

— The cameras should enable medium range surveillance capabilities during foot or vehicle patrols at European climatic conditions.

— The cameras shall be delivered in form of a set: camera body, 2 sets of batteries, battery power supply, service/cleaning set, transport case.

— Thermal cameras shall be of low mass and of ergonomic design for handheld operation.

— Estimated time of work during warranty period is about 4 hours per day.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After the initial duration of 2 years the framework contract shall be automatically renewed no more than once, for another period of 2 years and on the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Frontex reserves the right to conduct exceptional negotiated procedure based on Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (RAP) to increase the ceiling, if such a need occurs.

II.2)Description
II.2.1)Title:

Night vision goggles

Lot No: 2
II.2.2)Additional CPV code(s)
35120000
II.2.3)Place of performance
NUTS code: PL911
Main site or place of performance:

Frontex premises, Plac Europejski 6, 00-855 Warsaw, POLAND.

II.2.4)Description of the procurement:

— Required night vision devices shall be the monocular night vision goggles of wide FOV over 38º having single optical objective, single image intensifier but 2 oculars. The goggles should enable short range surveillance capabilities during foot or vehicle patrols at European climatic conditions.

— The NVG shall provide the high-quality image of scenery at typical EU night conditions comparable to image quality obtained by naked eye at day conditions.

— The NVG shall have built-in image intensifier tubes of standard mechanical dimensions and standard electrical power supply. Tubes of non-standard dimensions/voltage are not accepted.

— The NVG shall be of low mass, ergonomic design with possibility to be attached to the head. Face mask is required.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After the initial duration of 2 years the framework contract shall be automatically renewed no more than once, for another period of 2 years and on the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Frontex reserves the right to conduct exceptional negotiated procedure based on Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (RAP) to increase the ceiling, if such a need occurs.

II.2)Description
II.2.1)Title:

Night vision binoculars

Lot No: 3
II.2.2)Additional CPV code(s)
35120000
II.2.3)Place of performance
NUTS code: PL911
Main site or place of performance:

Frontex premises, Plac Europejski 6, 00-855 Warsaw, POLAND.

II.2.4)Description of the procurement:

— Required night vision binoculars shall be monocular night vision devices of having single optical objective, single image intensifier but 2 oculars. The binoculars should enable short to middle range surveillance capabilities during foot or vehicle patrols at European climatic conditions.

— The night vision binoculars shall provide the high-quality image of scenery at typical EU night conditions comparable to image quality obtained by naked eye at day conditions.

— The night vision binoculars must be built using image intensifier tubes of standard mechanical dimensions and standard electrical power supply. Tubes of non-standard dimensions/voltage are not accepted.

— The night vision binoculars shall be of low mass, ergonomic design with possibility to be attached to the head.

— Practically all the technical, functional and environmental protection requirements for the night vision goggles are applicable for the binoculars, however in addition, to the set of NVG the tenderer is required to provide additional objective with magnification x3 to be included in the carrying case.

— The objective x3 shall be quickly and easily attachable to the body of the NVG in the field environment.

— The device with attached objective shall comply with the environmental protection as stipulated in point 5.3.5 of this document.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After the initial duration of 2 years the framework contract shall be automatically renewed no more than once, for another period of 2 years and on the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Frontex reserves the right to conduct exceptional negotiated procedure based on Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (RAP) to increase the ceiling, if such a need occurs.

II.2)Description
II.2.1)Title:

Carbon dioxide (CO2) detectors

Lot No: 4
II.2.2)Additional CPV code(s)
35120000
II.2.3)Place of performance
NUTS code: PL911
Main site or place of performance:

Frontex premises, Plac Europejski 6, 00-855 Warsaw, POLAND.

II.2.4)Description of the procurement:

The carbon dioxide (CO2) detectors shall be used for the measurement of the existing CO2 concentration in a closed volume for the detection of people hiding in confined spaces such as trailers, rooms and vehicles (monitoring the CO2 concentration of human exhaled air).

The carbon dioxide detector kit shall contain the following accessories:

— durable carrying case,

— carrying strap,

— rubber shock protection sleeve,

— set audio headphones,

— car charging cable (12 V/DC only),

— adapter 220 V/AC,

— IR computer interface and data transfer cable,

— PM-COM software for viewing stored data, including CD,

— sampling probe (hose): possible variants: a) rigid rod with connector or b) hose protected by rigid detachable segments (the segments must be threaded together to prevent them from being loosened or blocked during use); length: min. 1,5 m,

— filter with dust and water hose,

— reading stand and mounting clip,

— calibration/sampling adapter.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After the initial duration of 2 years the framework contract shall be automatically renewed no more than once, for another period of 2 years and on the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Frontex reserves the right to conduct exceptional negotiated procedure based on Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (RAP) to increase the ceiling, if such a need occurs.

II.2)Description
II.2.1)Title:

Heart beat detectors

Lot No: 5
II.2.2)Additional CPV code(s)
35120000
II.2.3)Place of performance
NUTS code: PL911
Main site or place of performance:

Frontex premises, Plac Europejski 6, 00-855 Warsaw, POLAND.

II.2.4)Description of the procurement:

The heartbeat detector needs to enable precise detection of human beings hidden in stationary vehicles (regardless their tonnage) under border crossing conditions where constant frequency of vehicles is present (vibrations of the base due to vehicles crossing) which will not affect the operation and the accuracy of the results produced by the heartbeat detector.

Heartbeat detector kit (system) shall contain:

— ruggedised laptop (resistant to mechanical shocks), with pre-installed specialised applications (software for heartbeat detection) with colour touch screen, size diagonally minimum 12" (inches),

— laptop carrying case and rechargeable cable,

— system sensors (protected from environmental factors — frost, rain, hail, etc.) and related accessories for mounting on metallic or plastic elements of the vehicle,

— related cables, 2 USB connectors and suitable connectors for 4 sensors (including sensor control module, if necessary) as well as a possibility to connect keyboard and mouse,

— rechargeable accumulators device,

— system carrying case, with partitioned housing for storing and transporting system components. The carrying case shall be impact and humidity resistant and large enough to store the heartbeat kit and all of its components,

— complete documentation and manual for use, media and print, in English as a minimum,

— 4 vibration (seismic) sensors and 1 additional spare sensor:

• minimum IP 54 protection,

• waterproof electric connectors (minimum IP 5 for water protection),

• sensor — computer connecting cables that are suitable for the outside work. Minimum 15 m length.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After the initial duration of 2 years the framework contract shall be automatically renewed no more than once, for another period of 2 years and on the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Frontex reserves the right to conduct exceptional negotiated procedure based on Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (RAP) to increase the ceiling, if such a need occurs.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

A tenderer is asked to prove that they are authorised to perform the contract under the national law as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.

Evidence required:

The tenderer shall provide a duly filled in and signed legal entity form (see the link below) accompanied by the documents requested therein.

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/10/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/10/2017
Local time: 11:00
Place:

Frontex Headquarters, Plac Europejski 6, 00-844 Warsaw, POLAND.

Information about authorised persons and opening procedure:

Tenderers' representatives are welcome (max. 1 person per tenderer). Please inform Frontex via e-mail: procurement@frontex.europa.eu about your participation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/09/2017