Services - 370460-2014

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30/10/2014    S209

United Kingdom-London: Advertising services

2014/S 209-370460

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Royal Borough of Greenwich
Postal address: 3rd Floor, Woolwich Centre, 35 Wellington Street, Woolwich
Town: London
Postal code: SE18 6HQ
Country: United Kingdom
For the attention of: Peter Norman
Telephone: +44 2089215605

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Statutory Notices and Advertising.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Royal Borough of Greenwich.

NUTS code UKI21 Outer London - East and North East

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Royal Borough of Greenwich (RBG) is seeking expressions of interest from interested organisations to publish our statutory notices, display, Choice Based Lettings and some other Council adverts e.g. job vacancies.
The Council is legally obliged to produce statutory notices, promote key services and provide information to residents to enable them to access its services.

The awarded contractor will therefore be expected to provide a weekly publication which meets the standards required to run statutory notices with a borough wide circulation. The publication will need to be delivered door to door in line with ABC audited reporting standards (see for more details). If the contractor does not currently meet ABC audit rules, the Council will allow it a period of up to 9 months to gain ABC verification.

The successful contractor will need to be able to demonstrate that it can deliver direct to a minimum of 95 % of the borough's households. Door to door deliveries should be supplemented with copies of the publication being made available from pick up bins in hard to reach areas and online for residents who prefer to receive their information in a digital format.
The contractor will also be expected to ensure that the advertisements are published in the context of engaging local editorial content which helps to positively inform local residents about the measures that their neighbours and local service providers are undertaking to make the borough a great place to live, work, learn and visit.
The Royal Borough of Greenwich is an Inner London borough in the South-East of the capital. It is bordered by the London boroughs of Bexley, Bromley and Lewisham. The Borough spans from Eltham in the South, to the O2 Arena in the North, Deptford in the west and Thamesmead in the east. It comprises the areas of Greenwich, Greenwich Peninsula, Charlton, Plumstead, Kidbrooke, Eltham, Woolwich, Thamesmead and Abbey Wood.
Royal Greenwich covers an area of more than 5 000 hectares and has a population of approximately 245 586 (Source: 2011 Census, ONS). As of 1.5.2014 there are 106 970 households in the borough and it is anticipated that there will be approximately 18 000 new homes constructed over the next ten years.
The estimated value of this contract is 1.2 million GBP over a period of 3 years (and potentially a further 0.8 m GBP for a 2 year extension period).
II.1.6)Common procurement vocabulary (CPV)

79341000 Advertising services, 79824000 Printing and distribution services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of this contract is 1.2 million GBP over a period of 3 years (and potentially a further 0.8 m GBP for a 2 year extension period).
II.2.2)Information about options
Options: yes
Description of these options: The period of contract will be 3 years. An option to extend the contract for a period of 24 months. Any extension of contract will only be exercised at the sole discretion of the Council.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These will be identified with bidders during the procurement.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority is seeking a partner to deliver all aspects of the service. The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single contractor to undertake primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Participants will be advised if this is necessary during the procurement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a business questionnaire which the Council will use to assess the Applicants' economic and financial standing, to ensure they meet the Council's minimum requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EEC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the business questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the business questionnaire available from the address in section I.1.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.11.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.12.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: