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Services - 371103-2014

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31/10/2014    S210

Belgium-Brussels: Invitation to tender No 06A050/2014/M051 — framework contract for sustainable maintenance of outdoor green areas, green roofs and indoor plants at the European Parliament's buildings in Brussels — purchase of plants and containers

2014/S 210-371103

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
For the attention of: Contracts and Procurement Unit
E-mail: inlo.ao-bru@ep.europa.eu
Telephone: +32 22844530

Internet address(es):

General address of the contracting authority: http://europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=613

Further information can be obtained from:
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
Contact person: Contracts and Procurement Unit
E-mail: inlo.ao-bru@ep.europa.eu
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=613

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
Contact person: Contracts and Procurement Unit
E-mail: inlo.ao-lux@ep.europa.eu
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=613

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Invitation to tender No 06A050/2014/M051 — framework contract for sustainable maintenance of outdoor green areas, green roofs and indoor plants at the European Parliament's buildings in Brussels — purchase of plants and containers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Brussels.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48
II.1.5)Short description of the contract or purchase(s)
Framework contract for sustainable maintenance of outdoor green areas, green roofs and indoor plants at the European Parliament's buildings in Brussels.
Purchase of plants and containers.
II.1.6)Common procurement vocabulary (CPV)

77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
An irrevocable, unconditional guarantee, payable on first demand, for an amount of 16 500 EUR shall be set up before the first request for payment is made, at the latest. This guarantee shall be evidenced by a letter of guarantee issued by a bank, financial institution or third party approved by the European Parliament's accounts officer.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The European Parliament will have 30 calendar days in which to pay the sums owed under the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Participation in the invitation to tender procedure is open on equal terms to all natural persons, legal entities and public bodies who fall within the scope of the treaties — particularly those from a Member State of the European Union — and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field, under the conditions laid down by this agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: candidates shall be excluded from this procedure or from being awarded the contract if they are in any of the situations listed in Articles 106 and 107 of the Financial Regulation.
Reminder of the exclusion criteria — Articles 106 and 107 of the Financial Regulation:
* Article 106:
1. candidates shall be excluded from participation in procurement procedures if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union's financial interests;
(f) they are subject to an administrative penalty referred to in Article 109(1).
Points (a)–(d) of the first subparagraph shall not apply in the case of the purchase of supplies on particularly advantageous terms from a supplier which is definitively winding up its business activities or from the receivers or liquidators of a bankruptcy, through an arrangement with creditors, or through a similar procedure under national law.
Points (b) and (e) of the first subparagraph shall not apply where the candidates can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision making or control over them, who are subject to a judgment as referred to in points (b) or (e) of the first subparagraph.
(...)
* Article 107:
1. a contract shall not be awarded to candidates who, during the procurement procedure for that contract:
(a) are subject to a conflict of interests;
(b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information;
(c) find themselves in 1 of the situations of exclusion, referred to in Article 106(1), for the procurement procedure.
(…)
Tenderers must submit the supporting documents requested under the provisions of the invitation to tender documents (specifications).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: tenderers must submit the supporting documents requested under the provisions of the invitation to tender documents (specifications).
Minimum level(s) of standards possibly required: tenderers must provide proof of having realised, during the 3 years prior to the date of publication of the contract notice, a minimum annual turnover of 150 000 EUR, excluding taxes.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
tenderers must submit the supporting documents requested under the provisions of the invitation to tender documents (specifications).
Minimum level(s) of standards possibly required:

— tenderers must provide proof of having performed, during the 3 years prior to the date of publication of the contract notice, at least 3 maintenance contracts for external green areas covering a total surface area of at least 5 000 m2 per contract,

— tenderers must provide proof of having performed, during the 3 years prior to the date of publication of the contract notice, at least 1 maintenance contract for extensive green roofs,
— tenderers must provide proof of having performed, during the 3 years prior to the date of publication of the contract notice, at least 1 maintenance contract for intensive green roofs,
— tenderers must provide proof of having performed, during the 3 years prior to the date of publication of the contract notice, at least 3 maintenance contracts for indoor plants.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
06A050/2014/M051.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.11.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.12.2014 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 8.1.2015 - 09:30

Place:

rue Montoyer 70, Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The European Parliament will organise a mandatory site visit to take place on 19.11.2014 (10:00).
The meeting point will be at the entrance to the accreditation centre of the Altiero Spinelli Building in Brussels.
Up to 2 representatives per company may attend.
To prepare the access pass, please provide the following information by e-mail (preferably) or by fax to the address indicated in this notice at least 2 working days before the visit:
— official name of the company,
— e-mail address of the company,
— name, title, identity card number and date of birth of all those participating in the visit.
Representatives must carry a valid form of identification.
NB: failure to communicate the information requested above in good time might lead to the security services of the European Parliament refusing access to the tenderer's representatives.
Any travel costs relating to the site visit are to be borne by tenderers and will not be reimbursed by the European Parliament.
Participation in the site visit is mandatory: only those who attended will be permitted to tender. Signature in the attendance register will serve as proof of participation.
The European Parliament reserves the right to take up the option to use a negotiated procedure under Article 134(1)(f) of the rules of application of the Financial Regulation, to entrust the successful tenderer with new services consisting in the repetition of similar services, provided that these services conform to the basic project of this invitation to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
21.10.2014