Services - 371708-2018

25/08/2018    S163    Agencies - Services - Contract award notice - Open procedure 

Estonia-Tallinn: Integrated Communication Services, Event and Travel Management Services

2018/S 163-371708

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA)
Vesilennuki 5
Tallinn
10415
Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
NUTS code: EE001

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3324

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Communication Services, Event and Travel Management Services

Reference number: LISA/2018/OP/01
II.1.2)Main CPV code
79000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this call for tenders is to acquire:

— under Lot 1 (Integrated Communication Services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders,

— under Lot 2 (Event Management Services) a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events, and

— under Lot 3 (Travel Management Services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 17 900 000.00 EUR
II.2)Description
II.2.1)Title:

Integrated Communication Services

Lot No: 1
II.2.2)Additional CPV code(s)
22000000
32300000
64220000
79550000
79800000
79900000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
22000000
32300000
79550000
79800000
79900000
55000000
63500000
79990000
92000000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Travel Management Services

Lot No: 3
II.2.2)Additional CPV code(s)
55100000
63500000
79997000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 053-116449
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: LISA/2018/OP/01/01
Lot No: 1
Title:

Integrated Communication Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Pomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 900 000.00 EUR
Total value of the contract/lot: 900 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/01
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Adria Congrex Srl
Rimini
47922
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Baltic Tours Ltd
Tallinn
10151
Estonia
NUTS code: EE
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/02
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
ProPager SARL (Leader)
Paris
75012
France
NUTS code: FR
The contractor is an SME: yes
V.2.3)Name and address of the contractor
North East West South (NEWS) Travel SA
Paris
France
NUTS code: FR
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/03
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
09/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Pomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/03
Lot No: 3
Title:

Travel Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
T and T Executive SA
Marousi, Athens
15124
Greece
NUTS code: EL
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Company for trade and services Congress Service Center Vesna and dr. Ltd Skopje (Congress Service Center)
Skopje
The former Yugoslav Republic of Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Business, trade and services company Congress Travel Service DOO Skopje (Congress Travel Service DOO Skopje)
Skopje
The former Yugoslav Republic of Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2 500 000.00 EUR
Total value of the contract/lot: 2 500 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
L-2925 Luxembourg
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/08/2018