Services - 371708-2018

25/08/2018    S163

Estonia-Tallinn: Integrated Communication Services, Event and Travel Management Services

2018/S 163-371708

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA)
Postal address: Vesilennuki 5
Town: Tallinn
NUTS code: EE001 Põhja-Eesti
Postal code: 10415
Country: Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Internet address(es):
Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3324
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Communication Services, Event and Travel Management Services

Reference number: LISA/2018/OP/01
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this call for tenders is to acquire:

— under Lot 1 (Integrated Communication Services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders,

— under Lot 2 (Event Management Services) a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events, and

— under Lot 3 (Travel Management Services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 17 900 000.00 EUR
II.2)Description
II.2.1)Title:

Integrated Communication Services

Lot No: 1
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
64220000 Telecommunication services except telephone and data transmission services
79550000 Typing, word-processing and desktop publishing services
79800000 Printing and related services
79900000 Miscellaneous business and business-related services
II.2.3)Place of performance
NUTS code: EE EESTI
NUTS code: FR FRANCE
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
79550000 Typing, word-processing and desktop publishing services
79800000 Printing and related services
79900000 Miscellaneous business and business-related services
55000000 Hotel, restaurant and retail trade services
63500000 Travel agency, tour operator and tourist assistance services
79990000 Miscellaneous business-related services
92000000 Recreational, cultural and sporting services
II.2.3)Place of performance
NUTS code: EE EESTI
NUTS code: FR FRANCE
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Travel Management Services

Lot No: 3
II.2.2)Additional CPV code(s)
55100000 Hotel services
63500000 Travel agency, tour operator and tourist assistance services
79997000 Business travel services
II.2.3)Place of performance
NUTS code: EE EESTI
NUTS code: FR FRANCE
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 053-116449
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: LISA/2018/OP/01/01
Lot No: 1
Title:

Integrated Communication Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Pomilio Blumm Srl
Town: Pescara
NUTS code: IT ITALIA
Postal code: 65121
Country: Italy
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 900 000.00 EUR
Total value of the contract/lot: 900 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/01
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Adria Congrex Srl
Town: Rimini
NUTS code: IT ITALIA
Postal code: 47922
Country: Italy
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Baltic Tours Ltd
Town: Tallinn
NUTS code: EE EESTI
Postal code: 10151
Country: Estonia
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/02
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: ProPager SARL (Leader)
Town: Paris
NUTS code: FR FRANCE
Postal code: 75012
Country: France
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: North East West South (NEWS) Travel SA
Town: Paris
NUTS code: FR FRANCE
Country: France
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/03
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
09/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Pomilio Blumm Srl
Town: Pescara
NUTS code: IT ITALIA
Postal code: 65121
Country: Italy
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/03
Lot No: 3
Title:

Travel Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: T and T Executive SA
Town: Marousi, Athens
NUTS code: EL ΕΛΛΑΔΑ
Postal code: 15124
Country: Greece
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Company for trade and services Congress Service Center Vesna and dr. Ltd Skopje (Congress Service Center)
Town: Skopje
NUTS code: MK СЕВЕРНА МАКЕДОНИЈА (NORTH MACEDONIA)
Country: North Macedonia
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Business, trade and services company Congress Travel Service DOO Skopje (Congress Travel Service DOO Skopje)
Town: Skopje
NUTS code: MK СЕВЕРНА МАКЕДОНИЈА (NORTH MACEDONIA)
Country: North Macedonia
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2 500 000.00 EUR
Total value of the contract/lot: 2 500 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925 Luxembourg
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.5)Date of dispatch of this notice:
14/08/2018