Services - 371708-2018

25/08/2018    S163    Agencies - Services - Contract award notice - Open procedure 

Estonia-Tallinn: Integrated Communication Services, Event and Travel Management Services

2018/S 163-371708

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA)
Vesilennuki 5
Tallinn
10415
Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
NUTS code: EE001

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3324

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Communication Services, Event and Travel Management Services

Reference number: LISA/2018/OP/01
II.1.2)Main CPV code
79000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this call for tenders is to acquire:

— under Lot 1 (Integrated Communication Services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders,

— under Lot 2 (Event Management Services) a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events, and

— under Lot 3 (Travel Management Services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 17 900 000.00 EUR
II.2)Description
II.2.1)Title:

Integrated Communication Services

Lot No: 1
II.2.2)Additional CPV code(s)
22000000
32300000
64220000
79550000
79800000
79900000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
22000000
32300000
79550000
79800000
79900000
55000000
63500000
79990000
92000000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Travel Management Services

Lot No: 3
II.2.2)Additional CPV code(s)
55100000
63500000
79997000
II.2.3)Place of performance
NUTS code: EE
NUTS code: FR
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.2.5)Award criteria
Quality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 053-116449
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: LISA/2018/OP/01/01
Lot No: 1
Title:

Integrated Communication Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Pomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 900 000.00 EUR
Total value of the contract/lot: 900 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/01
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Adria Congrex Srl
Rimini
47922
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Baltic Tours Ltd
Tallinn
10151
Estonia
NUTS code: EE
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/02
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
ProPager SARL (Leader)
Paris
75012
France
NUTS code: FR
The contractor is an SME: yes
V.2.3)Name and address of the contractor
North East West South (NEWS) Travel SA
Paris
France
NUTS code: FR
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/02/03
Lot No: 2
Title:

Event Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
09/08/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Pomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: LISA/2018/OP/01/03
Lot No: 3
Title:

Travel Management Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/08/2018
V.2.2)Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
T and T Executive SA
Marousi, Athens
15124
Greece
NUTS code: EL
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Company for trade and services Congress Service Center Vesna and dr. Ltd Skopje (Congress Service Center)
Skopje
North Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Business, trade and services company Congress Travel Service DOO Skopje (Congress Travel Service DOO Skopje)
Skopje
North Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2 500 000.00 EUR
Total value of the contract/lot: 2 500 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
L-2925 Luxembourg
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/08/2018