Results of the procurement procedure
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurement
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Integrated Communication Services, Event and Travel Management Services
Reference number: LISA/2018/OP/01
II.1.2)Main CPV code79000000
II.1.3)Type of contractServices
II.1.4)Short description:
The objective of this call for tenders is to acquire:
— under Lot 1 (Integrated Communication Services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders,
— under Lot 2 (Event Management Services) a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events, and
— under Lot 3 (Travel Management Services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 17 900 000.00 EUR
II.2)Description
II.2.1)Title:
Integrated Communication Services
Lot No: 1
II.2.2)Additional CPV code(s)22000000
32300000
64220000
79550000
79800000
79900000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Event Management Services
Lot No: 2
II.2.2)Additional CPV code(s)22000000
32300000
79550000
79800000
79900000
55000000
63500000
79990000
92000000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Travel Management Services
Lot No: 3
II.2.2)Additional CPV code(s)55100000
63500000
79997000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Contract No: LISA/2018/OP/01/01
Title:
Integrated Communication Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:07/08/2018
V.2.2)Information about tendersNumber of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorPomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 900 000.00 EUR
Total value of the contract/lot: 900 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/01
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:10/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorAdria Congrex Srl
Rimini
47922
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.3)Name and address of the contractorBaltic Tours Ltd
Tallinn
10151
Estonia
NUTS code: EE
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/02
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:10/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorProPager SARL (Leader)
Paris
75012
France
NUTS code: FR
The contractor is an SME: yes
V.2.3)Name and address of the contractorNorth East West South (NEWS) Travel SA
Paris
France
NUTS code: FR
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/03
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:09/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorPomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/03
Title:
Travel Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:07/08/2018
V.2.2)Information about tendersNumber of tenders received: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorT and T Executive SA
Marousi, Athens
15124
Greece
NUTS code: EL
The contractor is an SME: yes
V.2.3)Name and address of the contractorCompany for trade and services Congress Service Center Vesna and dr. Ltd Skopje (Congress Service Center)
Skopje
North Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.3)Name and address of the contractorBusiness, trade and services company Congress Travel Service DOO Skopje (Congress Travel Service DOO Skopje)
Skopje
North Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 2 500 000.00 EUR
Total value of the contract/lot: 2 500 000.00 EUR
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:14/08/2018
