Results of the procurement procedure
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurement
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Integrated Communication Services, Event and Travel Management Services
Reference number: LISA/2018/OP/01
II.1.2)Main CPV code79000000
II.1.3)Type of contractServices
II.1.4)Short description:
The objective of this call for tenders is to acquire:
— under Lot 1 (Integrated Communication Services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders,
— under Lot 2 (Event Management Services) a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events, and
— under Lot 3 (Travel Management Services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 17 900 000.00 EUR
II.2)Description
II.2.1)Title:
Integrated Communication Services
Lot No: 1
II.2.2)Additional CPV code(s)22000000
32300000
64220000
79550000
79800000
79900000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Event Management Services
Lot No: 2
II.2.2)Additional CPV code(s)22000000
32300000
79550000
79800000
79900000
55000000
63500000
79990000
92000000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of event management actions and organised events with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Travel Management Services
Lot No: 3
II.2.2)Additional CPV code(s)55100000
63500000
79997000
II.2.3)Place of performanceNUTS code: EE
NUTS code: FR
Main site or place of performance:
Premises of eu-LISA and/or other locations specified in the specific requests. In addition, the place of performance depends on the nature of services.
II.2.4)Description of the procurement:
Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.
II.2.5)Award criteriaQuality criterion - Name: All criteria are stated in the procurement documents (tender specifications) / Weighting: 60
Price - Weighting: 40
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Contract No: LISA/2018/OP/01/01
Title:
Integrated Communication Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:07/08/2018
V.2.2)Information about tendersNumber of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorPomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 900 000.00 EUR
Total value of the contract/lot: 900 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/01
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:10/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorAdria Congrex Srl
Rimini
47922
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.3)Name and address of the contractorBaltic Tours Ltd
Tallinn
10151
Estonia
NUTS code: EE
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontracting
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/02
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:10/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorProPager SARL (Leader)
Paris
75012
France
NUTS code: FR
The contractor is an SME: yes
V.2.3)Name and address of the contractorNorth East West South (NEWS) Travel SA
Paris
France
NUTS code: FR
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/02/03
Title:
Event Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:09/08/2018
V.2.2)Information about tendersNumber of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorPomilio Blumm Srl
Pescara
65121
Italy
NUTS code: IT
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 14 500 000.00 EUR
Total value of the contract/lot: 14 500 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Section V: Award of contract
Contract No: LISA/2018/OP/01/03
Title:
Travel Management Services
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:07/08/2018
V.2.2)Information about tendersNumber of tenders received: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorT and T Executive SA
Marousi, Athens
15124
Greece
NUTS code: EL
The contractor is an SME: yes
V.2.3)Name and address of the contractorCompany for trade and services Congress Service Center Vesna and dr. Ltd Skopje (Congress Service Center)
Skopje
The former Yugoslav Republic of Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.3)Name and address of the contractorBusiness, trade and services company Congress Travel Service DOO Skopje (Congress Travel Service DOO Skopje)
Skopje
The former Yugoslav Republic of Macedonia
NUTS code: MK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 2 500 000.00 EUR
Total value of the contract/lot: 2 500 000.00 EUR
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:14/08/2018
