Supplies - 373139-2020

07/08/2020    S152

Sweden-Malmö-Sturup: Air-traffic control simulation

2020/S 152-373139

Contract notice – utilities

Supplies

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: EPN c/o Naviair
National registration number: 556682-8272
Postal address: Flygledningsvägen 2
Town: Malmö-Sturup
NUTS code: SE2 SÖDRA SVERIGE
Postal code: 23371
Country: Sweden
Contact person: Flemming Tidselholdt
E-mail: Flemming.Tidselholdt@entrypointnorth.com
Internet address(es):
Main address: www.entrypointnorth.com
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/290627
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=276522&B=NAVIAIR
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=276522&B=NAVIAIR
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Airport-related activities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ATC Simulator System for TWR, APP and ACC

II.1.2)Main CPV code
34962210 Air-traffic control simulation
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Entry Point North (EPN) wants to procure an ATC Simulator System for all TWR, APP and ACC. The contract shall only consist of the necessary simulator software to be installed on the already existing hardware platforms. Only limited number of hardware components will be accepted, for instance in relation to the comms system. The system shall be installed on all existing EPN sites (Malmö, Norrköping and Stockholm in Sweden, Copenhagen in Denmark, Budapest in Hungary, Shannon and Dublin in Ireland, Brussels in Belgium and Madrid in Spain) as well as on any future EPN site worldwide. EPN wants to acquire a Worldwide Company license including support.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: SE SVERIGE
Main site or place of performance:

Sweden

II.2.4)Description of the procurement:

Entry Point North (EPN) wants to procure an ATC Simulator System for TWR, APP and ACC.

The contract shall only consist of the necessary simulator software to be installed on the already existing hardware platforms. Only limited number of hardware components will be accepted, for instance in relation to the comms system.

The system shall be installed on all existing EPN sites (Malmö, Norrköping and Stockholm in Sweden, Copenhagen in Denmark, Budapest in Hungary, Shannon and Dublin in Ireland, Brussels in Belgium and Madrid in Spain) as well as on any future EPN site worldwide.

EPN wants to acquire a Worldwide Company license including support.

The system shall support remote training, to allow students, instructors and simulator pilots to be at different locations.

EPN wants to centrally control the system from our headquarter in Malmö, Sweden.

The control includes the distribution of licenses.

EPN expects that the system shall be installed on our existing hardware platforms.

In the Tender phase the Tenderer is invited to suggest different pricing models, e.g. purchase or lease.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract might be extended by 2 x 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Maximum number: 3
Objective criteria for choosing the limited number of candidates:

If more than three (3) candidates fulfil the minimum requirements in Section III.1.2) and III.1.3) and are not subject to grounds of exclusion EPN will limit the number of candidates, who will be invited to tender. EPN will select a maximum of three (3) candidates, who are deemed to provide the best basis for competition. The selection of candidates will be based on an evaluation of which candidates have documented the best and most relevant previous deliveries(references) in comparison to the contract described in Section II.1.4) and Section II.2.4) above, in terms of the comparability. The evaluation will be based on the list submitted by the candidates in the European Single Procurement Document (ESPD) according to Section III.1.3.

It will be regarded positively in the assessment of the relevance of the references if it covers a delivery of a simulator system to a large ANSP or Training Organization, training Ab Initio as well as licensed controllers on the simulator system. It will also be regarded positively if the delivery covers a simulator system which is in operational use.

Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract might be extended by 2 x 5 years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

In the Tender phase - and as part of the final evaluation of the Tenders - a maximum of two (2) Tenderers will be invited to install their offered systems at Entry Point North in Malmö, Sweden. Entry Point North will test the installed systems against the specifications and Entry Point North exercises.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The Candidate must submit the European Single Procurement Document (“ESPD”) with the following information:

The size of the equity in the recent 2 financial years.

In case the Candidate is a non-profit organization without share capital a rating from a recognized rating agency must be provided instead of information of equity.

Upon request from EPN the Candidate must submit the following documentation:

Annual reports or excerpts hereof or other documentation stating the size of the Candidate’s equity.

If the Candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the ESPD/documentation must be provided for each entity or entities.

Please note that a Candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the Candidate and the entity or entities on which the Candidate relies. In this case, the Candidate shall ensure that an ESPD from the entity or entities on which the Candidate relies is submitted along with the Candidates own ESPD. The entity or entities’ ESPD must equally provide the information listed above.

Be advised, that EPN at any time during the procurement procedure can request that the Candidate presents the above mentioned documentation, if it is deemed necessary to secure that the procurement procedure is conducted correctly. In this situation, EPN will set an appropriate time limit for the submission of the documentation.

Minimum level(s) of standards possibly required:

The Candidate must not have a negative equity in the recent two (2) financial years.

If the Candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, none of the entities must have a negative equity in the recent 2 financial years.

If the Candidate relies on the economic and financial standing of an entity or entities, the entity (entities) must not have negative equity in the recent 2 financial years.

If the Candidate is a non-profit organization it must have a medium rating (i.e. at least AA or equivalent).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The candidate must deliver a list of the principal similar deliveries (references), cf. Section II.1.4) and II.2.4) above. The list of references should preferably include the following information:

Short description of the total delivery including:

1) A clear indication of why the total delivery is similar to the deliveries described in Section II.1.4) and II.2.4).

2) The role/participation of the candidate in the performance of the total delivery (main contractor, sub-contractor, etc.).

The recipient of the total delivery,

The period of the total delivery,

The operational status of the delivered systems,

The commencement day of the delivered systems.

The list shall contain a minimum of one (1) and a maximum of five (5) references whether the Candidate is one entity, a group of entities (e.g. a consortium), including temporary joint ventures or relies on the technical and professional capacity of other entities. If the list contains more than five (5) references, only the first five (5) references on the list will be considered. References beyond this maximum number will be disregarded.

The Candidate must have a valid ISO 9001 or ISO 27001 certification or equivalent.

The Candidate must have an organization with necessary inhouse competencies to fulfill this procurement. I.e the Candidate must have inhouse software developers, Air traffic controllers, System engineers.

The candidate will not be required to present further documentation for the technical and professional capacity (i.e. the information stated in the ESPD is considered sufficient). However, EPN reserves the right to contact the Candidate and/or the recipients of the deliveries in order to verify the information stated in the ESPD, including details on the specified dates of the performance of the deliveries etc. Further information regarding documentation can be found in Guidelines to Tender.

The Candidate must state that neither the candidate himself nor a parent, sister or daughter company are selling/delivering ATC training courses to ANSP’s or private customers.

The Candidate must accept to grant Entry Point North a worldwide company license of the software to be delivered under this agreement, without any restrictions.

Minimum level(s) of standards possibly required:

1) The Candidate must demonstrate experience with at least one (1) reference to a delivery similar to the contract described in Section II.1.4) and II.2.4), covering a delivery of ATC simulators for TWR, APP and ACC inclusive of a TWR simulator with a minimum horizontal field of view of 300 degrees based on displays.

2) The Candidate must have a valid ISO 9001 or ISO 27001 certification or equivalent.

3) The Candidate must have at least 1 subject matter expert with ATC operational background employed.

4) A Candidate will not be accepted if the Candidate himself, parent, sister or daughter company are delivering ATC training courses to ANSP’s or private customers.

5) A Candidate shall accept to offer EPN a worldwide company license of the software to be delivered.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Tenderer may suggest different pricing models. e.g. purchase or lease etc.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a group of entities (e.g. a consortium), the participants shall assume joint and several liability and appoint a common agent who represents and acts on behalf of the participating parties.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Candidate must accept to offer Entry Point North a worldwide company license of the software to be delivered under this agreement, without any restrictions.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/08/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16/04/2021

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The candidate must fill in and submit the European Single Procurement Document (“ESPD”). If the candidate bases its request on the economic and financial standing or technical and professional ability of other entities the request for participation must also include an ESPD as well as a statement of support from the entity referred to, cf. Article 79(2) of Directive 2014/25/EC. If the candidate participates alone but relies on the economic and financial standing or technical and professional ability of other entities the candidate must ensure that EPN receives the candidate’s own ESPD along with a separate ESPD from the supporting entity. If the candidate consists of a consortium or any other group of legal persons and/or public entities, the request for participation shall include an ESPD for each of the legal persons and/or public entities.

The use of the ESPD is a precondition for participation in the procurement procedure. EPN shall require that the candidate apply the ESPD as preliminary evidence that the candidate is not subject to the grounds of exclusion stipulated in article 57(1) and 57(2) in Directive 2014/24/EU (implemented in Chapter 13 of the Swedish Procurement Act (2016:1145)), and that the candidate fulfils the minimum requirements for suitability, cf. Chapter 14 section 2 and section 3, and how the candidate fulfils the objective and non-discriminatory criteria of selection), cf. Section II.2.9).

EPN shall exclude a candidate from participation in the procurement procedure if the candidate is subject to one of the compulsory grounds for exclusion in Chapter 13 of the Swedish Procurement Act (mandatory exclusion grounds). EPN shall accept the following as documentation of the fact that the candidate or tenderer is not subject to the grounds for exclusion stipulated in Chapter 13:

1) An extract from the relevant register or a similar document issued by a competent judicial or administrative authority stating that the candidate or tenderer is not subject to the grounds for exclusion stipulated in Chapter 13 section 1;

2) A certificate issued by the competent authority in the country referred to as documentation that the candidate is not subject to the grounds for exclusion stipulated in the cases stated in chapter 13 section 2.

If the country in question does not issue the documents or certificates stated in 1), or if such documents or certificates do not cover all the cases mentioned in Chapter 13 section 1 and 2, those documents or certificates can be replaced by a statement provided on oath. If statements on oath are not provided for in the relevant country, a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional organisation in the country in which the candidate or tenderer is registered, can be applied. EPN may not exclude a candidate or a tenderer which has provided sufficient documentation that the candidate or tenderer is reliable, even if the candidate or tenderer is subject to one or more of the grounds for exclusion stated in Chapter 13 section 1 and 2. EPN reserves the right to initiate a procedure re garding “self-cleaning” if relevant.

In regard to Section II.2.7) and the duration of the contract it is noted, that the start date of the contract is only an estimate and not absolute.

Because parts of the tender material contain sensitive information not all documents are available in the pre-qualification phase.

As EPN’s present simulator agreement expires November 2022, it is expected that the new agreement won’t be fully implemented until this time.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Förvaltningsrätten
Town: Linköping
Country: Sweden
E-mail: forvaltningsrattenilinkoping@dom.se
VI.4.2)Body responsible for mediation procedures
Official name: NA
Town: N/A
Country: Denmark
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contract will not be concluded until the standstill period has expired.

The deadline for lodging appeals is ten (10) days.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Förvaltningsrätten
Town: Linköping
Country: Sweden
VI.5)Date of dispatch of this notice:
02/08/2020