Services - 375820-2019

09/08/2019    S153    European Commission - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Concession arrangements and collective catering services for the Early Childhood Centre - Kirchberg

2019/S 153-375820

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Commission
Bâtiment Ariane 01 — bureau A1/048
Luxembourg
L-2920
Luxembourg
Contact person: Office infrastructures et logistique Luxembourg — Unité Oil.06-Secteur 002 «Contrats et appels d'offres».
E-mail: oil-appels-offres@ec.europa.eu
Fax: +352 4301-32109
NUTS code: LU

Internet address(es):

Main address: http://ec.europa.eu/oil/index_fr.htm

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5280
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5280
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Concession arrangements and collective catering services for the Early Childhood Centre - Kirchberg

Reference number: OIL.06/PO/2019/031
II.1.2)Main CPV code
98000000
II.1.3)Type of contract
Services
II.1.4)Short description:

This contract is for concession arrangements and collective catering services for the European Commission in Luxembourg, Early Childhood Centre (CPE), managed by the Luxembourg Office for Infrastructure and Logistics (OIL).

The contractor will carry out collective catering tasks on the site and within the facilities of the CPE in Kirchberg, in particular:

— under a concession arrangement: midday meals for about 600 children,

— under a service contract: snacks for about 1 200 children and meals for 55 supervisors.

II.1.5)Estimated total value
Value excluding VAT: 3 211 859.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: LU0
Main site or place of performance:

Luxembourg City.

II.2.4)Description of the procurement:

The contractor will carry out collective catering tasks on the site and within the facilities of the CPE in Kirchberg, in particular:

— under a concession arrangement: midday meals for about 600 children;

— under a service contract: snacks for about 1 200 children and meals for about 55 supervisors.

At the current time, catering is provided by an OIL department of the European Commission. The contractor will ensure preparation of meals and other services within the facilities entrusted to it by the institution. The services will include, in particular:

— preparation of menus in the CPE3 kitchen,

— preparation of lunches and snacks,

— provision at midday of hypoallergenic meals and/or meals excluding the most common allergens,

— a ‘hypoallergenic’ choice for snacks,

— meal service at table in refectories,

— provision of snacks on trays and trolleys,

— preparation of snacks and lunch-packs for outdoor activities,

— removal of snack trays,

— daily cleaning and maintenance of refectories and kitchens,

— transport of meals and snacks between the CPE 3 building and the CPE 1 building.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Procurement / Weighting: 50
Quality criterion - Name: Organisation / Weighting: 60
Quality criterion - Name: Daily menus and specialities / Weighting: 110
Quality criterion - Name: Quality and hygiene / Weighting: 30
Quality criterion - Name: Sustainable development / Weighting: 10
Price - Weighting: 260
II.2.6)Estimated value
Value excluding VAT: 3 211 859.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 56
This contract is subject to renewal: yes
Description of renewals:

The framework contract will be tacitly renewed 4 times for a period of 12 months each, with the exception of the final year of execution (2024), which will be renewed until 31.8.2024.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

— the economic operator must be established and/or registered in accordance with the legislation of the country in which it is established (e.g.: trade register),

— the corporate purpose of the economic operator must be related to the purpose of the contract (in line with its contribution to the performance of the contract).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/09/2019
Local time: 15:00
Place:

Bâtiment Ariane (salle 01/A072), 400, route d'Esch, L-1471 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

Each tenderer may appoint one sole representative to attend the opening of tenders, communicating the name of the representative by email to the address: oil-appels-offres@ec.europa.eu, or by fax to +352 430132109, no later than by 17.9.2019 at 16:00.

If the tenderer arrives at the opening of tenders without giving prior notification, the Commission may refuse access.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
Rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/07/2019