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Lieferungen - 37725-2021

Submission deadline has been amended by:  93768-2021
25/01/2021    S16

Norway-Oslo: Machinery or apparatus for leisure equipment

2021/S 016-037725

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Oslo kommune v/ Kultur- og idrettsbygg Oslo KF
National registration number: 915 705 243
Postal address: Postboks 1514 Vika
Town: Oslo
NUTS code: NO011 Oslo
Postal code: 0117
Country: Norway
Contact person: Therese Robertsen Almaas
E-mail: therese.almaas@kid.oslo.kommune.no
Telephone: +47 91629878
Internet address(es):
Main address: https://www.oslo.kommune.no/kid
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/309709
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=291478&B=OSLO
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=291478&B=OSLO
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement — Procurement of Snow Canons and Snow Production Equipment, as Well as Service

Reference number: 20/651
II.1.2)Main CPV code
37480000 Machinery or apparatus for leisure equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Kultur- og idrettsbygg Oslo KF is, amongst other things, responsible for the management and operation of the snow production installations that provide artificial snow for the ski jumps and cross country tracks at the Holmenkollen National Arena. These are advanced snow production installations with, amongst other things, 38 lances and fan canons, 38 manholes with various functions, a pump station, weather stations, compressors, and a separate water magazine. The installations are fully automatic, which means that they can be operated via a PC. This currently happens through the software ATASS+. Efficient operation of the snow production installations is decisive for training and events in the winter season going ahead as planned. High reliability in the installations is therefore important.

We need to have a tenderer that can carry out annual services on the snow production installations, as well as supplement with snow canons, snow production equipment, and the necessary spare parts as required.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
31000000 Electrical machinery, apparatus, equipment and consumables; lighting
37480000 Machinery or apparatus for leisure equipment
42120000 Pumps and compressors
45212223 Winter-sports facilities construction work
50000000 Repair and maintenance services
50500000 Repair and maintenance services for pumps, valves, taps and metal containers and machinery
92610000 Sports facilities operation services
II.2.3)Place of performance
NUTS code: NO011 Oslo
II.2.4)Description of the procurement:

Kultur- og idrettsbygg Oslo KF (KID) is, amongst other things, responsible for the management and operation of the snow production installations that provide artificial snow for the ski jumps and cross country tracks at the Holmenkollen National Arena. These are advanced snow production installations with, amongst other things, 38 lances and fan canons, 38 manholes with various functions, a pump station, weather stations, compressors, and a separate water magazine. The installations are fully automatic, which means that they can be operated via a PC. This currently happens through the software ATASS+. The snow production installations were built for the cross country world championship in 2011 and have since then been extended several times with new production manholes and snow canons. Efficient operation of the snow production installations is decisive for training and events in the winter season going ahead as planned. High reliability in the installations is therefore important.

We need to have a tenderer that can carry out annual services on the snow production installations, as well as supplement with snow canons, snow production equipment, and the necessary spare parts as required. The annual service is normally carried out in September/October. Furthermore, there is a need for stand-by in the form of competent service personnel and available spare parts for operational problems in periods when the installations are in operation. Snow production depends on satisfactory climatic conditions, sufficiently cold and the correct wind/humidity. Most of the snow production in Holmenkollen normally occurs in December and January, but there will be a need for quick stand-by in the period from 1 November to 20 March. In recent years, snow has been produced between 20 and 30 days every winter.

Several of the snow canons that are used in Holmenkollen were new in 2010, the remainder have gradually come to the arena since then. There will eventually be a need to replace worn-out equipment, including seeing to proper disposal of equipment that will not be used anymore. The selected tenderer must be able to offer snow canons that can be used together with the other installations in Holmenkollen.

The annual service costs are estimated to be below NOK 100 000.

The largest part of the framework agreement in monetary terms will be the procurement of snow canons and snow production equipment. The procurement of snow canons and service costs will make up approx. NOK 1.5 million a year. The amount of call-offs on the contract will vary and will, amongst other things, depend on need, and budget coverage. Grants for this objective can vary from year to year, so the estimate is not binding and it can be both higher and lower.

The total value of the framework agreement is estimated to be between NOK 4 million and NOK 6 million over 4 years.

See the attached requirements specification for further details on the snow production installations and the requirements for service, equipment, stand-by, snow canons, etc.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tax certificate:

The selected tenderer will be required to present a tax certificate and a VAT certificate. The tax certificate must not be older than 6 months old at the deadline for submitting a request for participation in the competition or tender. For building and construction contracts, the tenderer shall require an equivalent tax certificate from all sub-suppliers when contracts are signed for the assignment with a value exceeding NOK 500 000 excluding VAT.

Company registration certificate:

Requirement:

• tenderers must be a legally established company.

Documentation requirement:

• Norwegian companies: company registration certificate;

• foreign tenderers: verification that the company is registered in a trade register or company register as prescribed by the law of the country where the tenderer is established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Requirement:

• tenderers must have sufficient economic capacity to implement the assignment/contract.

Documentation requirement:

• credit rating not older than 6 months.

The contracting authority reserves the right to obtain credit evaluations.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Requirement

• tenderers must have personnel with sufficient experience from automatic snow production installations.

Documentation requirement:

• a description of the the technical personnel that the tenderer has at disposal for fulfilment of the contract.

Requirement:

Tenderers must have good experience from similar deliveries (size and complexity).

Documentation requirement:

• example of similar deliveries, with a description of the equipment, value, and delivery date.

Minimum level(s) of standards possibly required:

Minimum three persons.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The framework agreement will be valid for 4 years from when it is signed, with 6 months mutual notice.

The contractual relationship will be regulated by the attached contract formula, with the accompanying standard contract terms for Oslo Municipality (procurement of goods and the procurement of trade services).

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/02/2021
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 02/04/2021
IV.2.7)Conditions for opening of tenders
Date: 22/02/2021
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2025.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Oslo Municipality is in the process of reorganising the Municipality's construction businesses. It has been decided that the contracts listed below shall be merged a new enterprise — ‘Oslobygg KF’:

Omsorgsbygg Oslo KF (MunicipalUndertaking for Social Service Buildings)

— The development activity in Boligbygg Oslo KF (Municipal Undertaking for Social Housing)

— Undervisningsbygg Oslo KF (Municipal Undertaking for Educational Buildings and Property)

— Kultur- og idrettsbygg Oslo KF (Municipal Undertaking for Cultural and Sports Facilities)

Upon the commencement of Oslobygg KF from and including 1 September 2020, the contract will be transferred to the new company so that the entire new company can use the contract if required.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Oslo tingrett
Postal address: Postboks 2106 Vika
Town: Oslo
Postal code: 0125
Country: Norway
E-mail: oslo.tingrett@domstol.no
Telephone: +47 22035200
Internet address: https://www.domstol.no/Enkelt-domstol/oslo--tingrett/
VI.4.2)Body responsible for mediation procedures
Official name: KOFA
Postal address: Postboks 439 Sentrum
Town: Bergen
Postal code: 5805
Country: Norway
E-mail: post@kofa.no
Internet address: http://www.kofa.no/no/
VI.5)Date of dispatch of this notice:
20/01/2021