Services - 377585-2014

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05/11/2014    S213

United Kingdom-Aberystwyth: Pension services

2014/S 213-377585

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Aberystwyth University
Postal address: Old College, King St
Town: Aberystwyth
Postal code: SY23 2BH
Country: United Kingdom
Contact person: Finance Office
For the attention of: Director of Finance
E-mail: mks@aber.ac.uk
Telephone: +44 1970628611
Fax: +44 1970621753

Internet address(es):

General address of the contracting authority: www.aber.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA1009

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: university
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of a defined contribution pension provider.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Aberystwyth University.

NUTS code UKL1 West Wales and The Valleys

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Aberystwyth University is looking to design and implement a contract based Group Personal Pension with a scheduled go live date of 1 April 2015. The University currently provides eligible staff with a defined benefit basis for eligible staff known as the Aberystwyth University Pension and Assurance Scheme (“AUPAS”). Following a review of pension provision and a subsequent consultation exercise, the University has decided to provide pension benefits on a defined contribution basis in the future. It is anticipated that the contract award term will be 10 years, subject to termination rights under the terms and conditions of contract.
There are currently 729 members in the scheme with a further 144 eligible to join the scheme but have opted out. Staging date for auto-enrolment was 1st of August 2013 and the University are meeting all requirements to comply with the requirements.
All active members of the AUPAS will transfer to the new Defined Contribution “DC” arrangement with effect from the go live date. Any new hires following the go live date not eligible to join the USS will also (subject to the Auto-enrolment criteria) be enrolled in the new DC arrangement. The new DC arrangement will be overseen by a governance committee.
Aberystwyth University will contribute 10 % of basic pay as the employer contribution. The member contribution can vary, but current contributions are 6,35 % of salary.
The provisional timetable for this procurement (which is indicative and subject to change) is:
Tender process commenced — 31.10.2014
Last date for clarification requests by bidders — 3.12.2014
Last date for University to respond to clarification — 4.12.2014
Deadline for bids — 11.12.2014 10:00
Evaluation of bids commences — 11.12.2014
Presentations (see ITT for details) — w/c 5.1.2015
Recommendation of preferred bidder to Executive Team — 13.1.2015
Standstill period commences — 13.1.2015
Standstill period ends — Midnight 23.1.2015
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 44798 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

66520000 Pension services, 66521000 Individual pension services, 66522000 Group pension services, 66500000 Insurance and pension services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
729 employees (currently) receiving 10 % of salary as an employer contribution.
Estimated value excluding VAT: 13 360 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: We would expect the tenderer to be registered with the Financial Conduct Authority or equivalent.
We would expect the tenderer to be participating in the Financial Services Compensation Scheme or equivalent.
The tenderer is recently rated by Standard and Poor's at or above A- (or european equivalent rating from one of the other ratings agencies) or if not rated has total assets under management in contract based pension arrangements exceeding GBP500million and is actively pursuing new business in this space.
Minimum level(s) of standards possibly required: Evidence of registration with the Financial Conduct Authority or equivalent.
Evidence of participation in the Financial Services Compensation Scheme or equivalent.
Most recently compliant rating (being the closest available rating to the tender closing date)or evidence of assets under management and pursuit of new business consistent with the above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
We expect the successful bidder to work with Independent Financial Advisers on behalf of the members and therefore to confirm that your organisation will not be requiring the members or the trustees to sign a Non-Disclosure Agreement.
Minimum level(s) of standards possibly required:
Evidence of a statement of principle services provided which satisfies the above requirement.
Declaration that an NDA will not be required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
au/2015/100/aupp scheme
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.12.2014 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
1) Use the secure messaging of the etender system to communicate with the Buyer and seek clarifications – this will give you an audit trail of all discussions/clarifications.
Answers to all questions considered by the University to be non-commercial and/or not commercially sensitive will be formally distributed to all Suppliers. As a matter of course, the identity of the enquirer will be protected. Where a Supplier views any query as confidential (particularly where it believes that the release of the query to other Suppliers may reveal commercially sensitive or confidential information or a trade secret) the following procedure will be adopted:
— If a supplier believes that a query is of a confidential or commercially sensitive nature, then it must be marked as such. If the University considers, in its absolute discretion, that it is able to treat the query on a confidential basis, then it will do so.
— If the University considers, in its absolute discretion, that it is unable to treat the query on a confidential basis having regard to current guidance and legislation, then it will notify the Supplier of its decision and the Supplier will have the opportunity to withdraw the query; and if a Supplier does not withdraw the query then the query and its answer will, where appropriate, be released to all Suppliers.
2) The etender will require interested bidders to also complete a form of tender and certificate of non collusion and non canvassing as part of this process. See etender qualification envelope for further details.
3) Once you have registered with the etender system and located the ITT, you can find some helpful supplier user guides in the attachments section of the ITT which we have uploaded for all interested suppliers benefit.
4) The online ITT contains the following distinct areas. Please note that should you fail to meet the various obligations and questions in the qualification envelope of the ITT then any bid submission that you make will not be further evaluated.
If you have not used the Bravo Solution etender portal before, you are advised to download the supplier quick start guides from the buyer attachments section. If you have any queries or questions concerning the process, you can send these through the portal messaging system (the quick start guide will tell you how).
Please note that this ITT includes a few attachments which you can download as well as formal Qualification & Technical response sections, each with questions and/or sections which you must answer if you want to bid. These Qualification & Technical response sections containing these questions can only be viewed if you select ‘my response' from the etender menu. The quick start guide also tells you how to ‘create a response' to the questions.
You will need to make sure you have answered all mandatory questions (i.e. anything marked with a red *). If you are intending to submit a response, please ensure you have completed all required actions well before the closing date and time. The 'read me first' section in the qualification response section contains some helpful notes and reminders for you, in this regard.
If you do not completed all required mandatory fields which we have used (denoted by the red * in each case) in the qualification and technical response sections of this itt then, as we understand it (we cannot see the bidders side of the system, to protect process intergrity) the software will not allow you to submit your bid.
If required, please seek assistance by contacting the Helpdesk direct (operated by BravoSolution – see your main login page):-
Freephone: +44 8003684852
Fax +44 2070800480

email: help@bravosolution.co.uk

5) For completeness, any reference in any of the tender documentation, associated attachments/supporting documentaion and this OJEU notice to supplier/service provider/provider/tenderer/bidder/candidate etc or similar essentially means the same thing. Additionally, any reference in the same document sets as mentioned hereunder to University/Purchaser/Buyer/Client etc or similar essentially also means the same thing.
(WA Ref:16948).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Aberystwyth University
Postal address: Finance Office, Old College, King St
Town: Aberystwyth
Postal code: SY23 2BH
Country: United Kingdom
E-mail: pec17@aber.ac.uk
Telephone: +44 1970622026
Fax: +44 1970621753
Internet address: www.aber.ac.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Participants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.10.2014