Services - 380777-2018

31/08/2018    S167    - - Services - Contract notice - Open procedure 

Finland-Helsinki: Public road transport services

2018/S 167-380777

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Forum Virium Helsinki OY
FI21700292
Unioninkatu 24
Helsinki
00130
Finland
Contact person: Renske Martijnse-Hartikka
Telephone: +358 406837979
E-mail: renske.martijnse@forumvirium.fi
NUTS code: FI1B1

Internet address(es):

Main address: www.forumvirium.fi/en

Address of the buyer profile: www.fabulos.eu

I.1)Name and addresses
Gjesdal Kommune
NO964978573MVA
Rettedalen 1
Gjesdal
4330
Norway
Contact person: Trond Hansen
E-mail: Trond.Hansen@gjesdal.kommune.no
NUTS code: NO043

Internet address(es):

Main address: www.gjesdal.kommune.no

Address of the buyer profile: www.fabulos.eu

I.1)Name and addresses
Majandus ja Kommunikatsiooniministeerium
70003158
Harjukatu 11
Tallinn
15072
Estonia
Contact person: Johann Peetre
E-mail: johann.peeter@mkm.ee
NUTS code: EE00

Internet address(es):

Main address: www.mkm.ee/en

Address of the buyer profile: www.fabulos.eu

I.1)Name and addresses
Dimos Lamia
EL997947640
Sklivanioti
Lamia
35100
Greece
Contact person: Ifigeneia Tziveleka
E-mail: ifigtziv@gmail.com
NUTS code: EL

Internet address(es):

Main address: http://www.lamia.gr/

Address of the buyer profile: www.fabulos.eu

I.1)Name and addresses
Sociedade de Transportes Colictivos do Porto SA
PT500246467
Avenida Fernao de Magalhaes 1862/13
Porto
4350158
Portugal
Contact person: Carlos Abreu
E-mail: cabreu@stcp.pt
NUTS code: PT11A

Internet address(es):

Main address: http://www.stcp.pt/en/

Address of the buyer profile: www.fabulos.eu

I.1)Name and addresses
Gemeente Helmond
NL001600291B01
Weg op den Heuvel 35
Helmond
5701NV
Netherlands
Contact person: Marcel Unterberg
E-mail: m.unterberg@helmond.nl
NUTS code: NL41

Internet address(es):

Main address: www.helmond.nl/english

Address of the buyer profile: www.fabulos.eu

I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

Finnish

The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.fabulos.eu
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Other activity: Urban transport and smart mobility

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

FABULOS: the design, development and testing of all-inclusive solutions capable of operating fleets of self-driving minibuses in urban environments

II.1.2)Main CPV code
60112000 - MA12
II.1.3)Type of contract
Services
II.1.4)Short description:

Fabulos is a Pre-Commercial Procurement (PCP) to design, develop and test smart systems that are capable of operating fleets of self-driving minibuses in urban environments. Fabulos will provide financial grants to companies to develop an all-inclusive turnkey service for the operations of an autonomous bus line, i.e. software, hardware, fleet and services. These solutions shall be validated by a Proof of Concept inside cities and they are expected to be integrated in existing public transportation. PCP comprises the procurement of R and D services for the design and development of solutions that are not commercially available yet. The PCP is split into three phases: solution design, prototype development and field testing. Evaluations after each Phase progressively select the solutions that offer the best value for money and meet the needs of the Procuring Partners.

The request for tender documentation will become available on www.fabulos.eu on 1.9.2018.

II.1.5)Estimated total value
Value excluding VAT: 4 136 300.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50111100 - MA12
II.2.3)Place of performance
NUTS code: FI1B1
NUTS code: PT11A
NUTS code: EE00
NUTS code: EL
NUTS code: NL41
NUTS code: NO043
Main site or place of performance:

At least 50 % of the activities must be performed in the EU Member States or H2020 Associated countries. Phase 3 pilot sites are:

Helsinki, FI

Helmond, NL

Tallinn, EE

Gjesdal, NO

Lamia, GR

Porto, PT

II.2.4)Description of the procurement:

Fabulos is a Pre-Commercial Procurement (PCP) to design, develop and test smart systems that are capable of operating fleets of self-driving minibuses in urban environments. Fabulos will provide financial grants to companies to develop an all-inclusive turnkey service for the operations of an autonomous bus line, i.e. software, hardware, fleet and services. These solutions shall be validated by a Proof of Concept inside cities and they are expected to be integrated in existing public transportation. PCP comprises the procurement of R and D services for the design and development of solutions that are not commercially available yet. The PCP is split into three phases: solution design, prototype development and field testing. Evaluations after each Phase progressively select the solutions that offer the best value for money and meet the needs of the Procuring Partners.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 136 300.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2019
End: 31/12/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

FABULOS Project number 780371 (H2020)

II.2.14)Additional information

Phase 1 (solution design): January — March 2019 — expected min. of 10 suppliers — approx. 35 000 EUR per supplier

Phase 2 (prototype development): June — Dec. 2019 — expected min. of 6 suppliers — approx. 250 000 EUR per supplier

Phase 3 (field testing): March — September 2020 — expected min. of 3 suppliers — approx. 760 000 EUR per supplier

The tender documents will be available on fabulos.eu from 1.9

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The process to award the Framework Agreements and the Specific Contracts is based on four main categories:

The exclusion criteria: evaluate the individual situation of a Tenderer;

The selection criteria: determine whether a Tenderer has the financial, technical and professional capacity necessary to carry out and perform the work;

The compliance criteria: evaluate if the submitted Tender is compliant with the principles of PCP, public financing, place of performance, research integrity and security;

The award criteria: award contracts to the best ranked Tenders.

The final award will be made based on the Most Economically Advantageous Tender (MEAT), based on the best quality price ratio.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Tenders will be excluded if they do not meet the following requirements relating to the place of performance of the contract:

— at least 50 % of the total value of activities covered by each specific contract for PCP phase 1 and 2 must be performed in the EU Member States or in H2020 associated countries. The principal R and D staff working on each specific contract must be located in the EU Member States or H2020 associated countries,

— at least 50 % of the total value of activities covered by the Framework Agreement must be performed in the EU Member States or H2020 associated countries. The principal R and D staff working on the PCP must be located in the EU Member States or H2020 associated countries.

This 50 % rule applies per Supplier. If companies apply as a consortium, the 50 % rules applies thus to the consortium as a whole.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 021-043957
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2018
Local time: 18:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 28/02/2019
IV.2.7)Conditions for opening of tenders
Date: 01/11/2018
Local time: 09:00
Place:

Helsinki, Finland

Information about authorised persons and opening procedure:

Tender submission takes places electronically. The Tenders will be opened on 1.11.2018 at 09:00 CET. Tenderers cannot be present.

For the opening, the Lead Procurer will appoint an Administrative Evaluation Committee (AEC) composed of two representatives of Forum Virium Helsinki. An internal report is compiled of this opening session, stating the number of offers received and their completeness.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Forum Virium Helsinki OY
Unioninkatu 24
Helsinki
00130
Finland
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Procedures for appeal

Decisions taken with regard to the selection of Suppliers, awarding them with Phases 1, 2 or 3 or excluding them from the Fabulos PCP Procedure can be challenged by means of an administrative remedy within a period of 5 days upon the formal notification of the decision.

A decision dismissing the appeal could be challenged before the District Court of Helsinki. Any dispute or claim arising out of or in connection with the execution of the Framework Agreement or of the Phases contracts entered into between the Procuring Partners and the Supplier, shall be heard by the District Court of Helsinki.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/08/2018