Supplies - 381342-2018

31/08/2018    S167

United Kingdom-Birmingham: Armoured or reinforced doors

2018/S 167-381342

Contract notice – utilities


Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: High Speed Two (HS2) Ltd
National registration number: 06791686
Postal address: High Speed Two (HS2) Ltd, Two Snowhill, Queensway
Town: Birmingham
Postal code: B4 6GA
Country: United Kingdom
Contact person: HS2 Procurement
Internet address(es):
Main address:
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Railway services

Section II: Object

II.1)Scope of the procurement

Railway Systems — Cross-passage doors

II.1.2)Main CPV code
44421500 Armoured or reinforced doors
II.1.3)Type of contract
II.1.4)Short description:

High Speed Two (HS2) Limited (“HS2 Ltd”) is the body responsible for developing and promoting the new high speed railway system known as High Speed Two (HS2). HS2 will initially run between London and Birmingham (Phase 1) but will subsequently be extended to link Birmingham to Crewe (Phase 2a) and Crewe to Manchester and the West Midlands to Leeds (Phase 2b). (Phase 2a and 2b are subject to HS2 Ltd achieving Royal Assent).

The Railway Systems incorporate without limitation the design, construction, commissioning and testing of track, overhead catenary, tunnel services and M&E, power, signalling and communications.

This particular procurement relates to a single package of goods and services for tunnel cross-passage doors as described in II.2.4 of this Notice. This package will form a contract awarded by HS2 Ltd whereby it is then the intended to novate to the successful tenderer for the tunnels and lineside M and E (including ventilation) package of work.

II.1.5)Estimated total value
Value excluding VAT: 72 914 853.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
45221242 Railway tunnel construction work
45234100 Railway construction works
45234122 Underground railway works
71320000 Engineering design services
II.2.3)Place of performance
Main site or place of performance:

Within the UK. The current planning includes the construction of London to Birmingham (Phase 1) followed by the Birmingham-Crewe (2a) 1 year later (Phase 2a is subject to achieving Royal Assent).

II.2.4)Description of the procurement:

This procurement contract includes without limitation the design, development, testing, manufacture, supply, delivery, installation, testing and commissioning of approximately between 350 and 400 cross-passage, fire-rated doorsets, at cross-passages and access/egress points in HS2’s railway tunnels within Phase 1 and Phase 2a.

Of the provisional total, approximately 350 doorsets are required at cross passages and access points in longer, bored tunnels, with typically 2 doorsets per cross passage. Approximately 25 doorsets are required in the shorter “cut-and-cover” tunnels where there is a narrow dividing wall.

The supplier will be required — by certain milestone dates in the contract — to produce evidence of a fully compliant, tested and assured system of products prior to commencing manufacture, delivery and installation of the products. HS2 Ltd will reserve certain rights (including the right to terminate or omit work from the contract) in the event that the supplier fails to meet the required conditions by the relevant milestones. Full details will be set out in the tender documentation issued to shortlisted tenderers at ITT stage.

It is intended the cross-passage doors contract will be novated to HS2 Ltd’s Tunnel and Lineside M and E (including ventilation) contractor once that contractor has been appointed by HS2 Ltd. The Tunnel and Lineside M and E contractor will become the purchaser under this contract and the supplier is likely to be required to provide a collateral warranty in favour of HS2 Ltd and potentially other stakeholders.

The manufacturing is intended to commence in time for Phase 1 delivery and installation to take place between 2023 and 2025 prior to HS2 service testing and entering revenue service in 2026. Phase 2a delivery and installation is likely to take place between 2024 and 2026 prior to HS2 service testing and entering revenue service in 2026. These dates are indicative and subject to change. The contract will include the requirement to demonstrate and achieve reliability, take due consideration of the challenging pressure and operating environment of HS2 (to be experienced in tunnels) and provide an optimum solution for the given constraints through design and testing such that the cross-passage door system is developed to withstand the predicted HS2 pressure and operating environment for the duration of HS2’s desired service life. Further details are provided in the PQP documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2019
End: 31/12/2029
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Applicants should be aware that HS2 Ltd reserves the right to omit and/or vary the scope of the contract and/or require optional scope to be undertaken. Further information in relation to scope, value of this Package and value of HS2 Ltd’s options is included in the PQP. In particular without limitation, the contract will include Phase 2a of the Project provided that HS2 Ltd reserves the right to omit Phase 2a goods and services at its discretion.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants are referred to the PQP for information about conditions for participation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

Applicants are referred to the PQP for information about HS2 Ltd’s requirements and Minimum Standards in relation to technical and professional ability.

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Applicants are referred to the PQP for information about HS2 Ltd’s rules and criteria for participation.

III.1.6)Deposits and guarantees required:

HS2 Ltd reserves the right to require guarantees, bonds, collateral warranties (potentially including the grant of step-in rights) and other forms of security as appropriate to be specified in the Procurement Documents to be made available at Invitation to Tender (ITT) stage. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions, payment mechanism, performance requirements and incentive mechanism will be described in the Procurement Documents to be made available at ITT stage but it is expected that the form of contract governing these arrangements will be based on the NEC3 (April 2013) Contract suite. Further details will appear in the Invitation to Tender. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

HS2 Ltd will accept expressions of interest and tenders from single entities or Consortia. HS2 Ltd does not require those Consortia who intend to form a single legal entity to do so at the PQQ stage. HS2 Ltd will consider contracting with a Consortium, providing always that the participants in any Consortium are jointly and severally liable for all of the contractual obligations under any future contract.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Applicants are referred to the PQP for details.

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

1) To express interest, Applicants must complete the PQQ on the HS2 eSourcing portal strictly in accordance with the submission deadline for PQ Applications stated in the PQP (PQ Application Deadline). Note the PQ Application Deadline is a precise time and Applicants should allow sufficient time to upload PQ Applications;

2) an Applicant may be a single organisation or a Consortium as detailed in the PQP;

3) an Applicant may only submit one PQ Application;

4) if an Applicant is invited to tender following the PQQ stage, it is referred to as a Tenderer;

5) Section II.2.6 (Phase 1: 54 686 140 GBP to 64 694 061,38 GBP and Phase 2a: 6 165 594 GBP to 8 220 792 GBP) is the value of the Package as estimated and based on 2018 prices;

6) whilst this contract is categorised as a supplies contract for the purposes of this Notice, its scope also contains significant elements of works and services as set out in the Procurement Documents. All quantities expressed in this Notice are approximate and HS2 Ltd reserves the right to amend or revise such quantities and in any event, further details of requirements will be set out in ITT documents issued at ITT stage;

7) a response to this Contract Notice does not guarantee an Applicant will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to HS2 Ltd. HS2 Ltd does not bind itself to enter into any contract arising out of the procedures envisaged by this Contract Notice. No contractual rights express or implied arise out of this Contract Notice or the procedures envisaged by it. Any contract let by HS2 Ltd may provide that the scope or duration of the contract may be extended at HS2 Ltd's discretion. HS2 Ltd reserves the right to vary its requirements and the procedure relating to the conduct of the award process. HS2 Ltd reserves the right to disqualify any Applicants on terms set out in the PQP;

8) applicants shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice and the PQQ and submitting any tender, howsoever incurred;

9) HS2 Ltd embraces diversity and welcomes PQ Applications from all suitably skilled and experienced economic operators of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. HS2 Ltd will actively promote sustainable procurement throughout its supply chain and welcomes PQ Applications from economic operators committed to principles of reducing, reusing and recycling resources and to practices of buying responsibly;

10) all dates set out in this Contract Notice are indicative and based on the current programme. HS2 Ltd reserves the right to amend and refine this timetable and full details will appear in the ITT documents;

11) applicants must allow sufficient time for uploading full PQ Applications and tenders. HS2 Ltd reserves the right to reject any PQ Application or tender not submitted in full before the relevant submission deadline;

12) HS2 Ltd reserves the right to require the submission of any additional, supplemental or clarification information as it may, in its absolute discretion, consider appropriate;

13) access to PQQ and ITT documents will be conditional upon HS2 Ltd receiving a confidentiality agreement in advance;

14) Phase 2a is included in this procurement; specific arrangements and logistics for Phase 2a delivery will be described in the documents to be made available at ITT stage;

15) terms with an initial capital letter used in this Contract Notice, the PQP and the PQQ have the meanings given in PQP Section 1.3 (Definitions);

16) applicants are required to express interest by registering on the HS2 Ltd eSourcing Portal ( Registering is only required once;

17) For assistance contact helpdesk JAGGAER Advantage Email — Tel +44 8003684850

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 20794760000
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

HS2 Ltd will incorporate a standstill period of a minimum of 10 calendar days at the point that information on the award of the contract(s) and the reasons for the award decision are communicated to tenderers.

VI.5)Date of dispatch of this notice: