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Estonia-Tallinn: LISA-2017-NP-13 Communication and events (FWC LISA-2017-OP-01 Lot 2)
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
LISA-2017-NP-13 (FWC LISA-2017-OP-01 lot 2).
Increase of the maximum ceiling of the framework contract for communication and events, specifically lot 2 ‘events and travel management’.
Events and travel management
Events and travel management.
Section IV: Procedure
Since eu-LISA took up its core tasks in 2012, its mandate and responsibilities have been steadily growing together with its importance and visibility. At the beginning of the current framework contract in 2014 its main purpose was to cover a limited number of meetings of the Agency's governing bodies, training activities, visibility events and other strategically important meetings echoing the need of the Agency in start-up phase. However, the Agency has matured over the past years and the amount of the events and meetings, following the stakeholder's expectations, as well reflecting changes deriving from policy, legal and factual developments with new tasks arriving has amounted in a significant increase of the events and meetings to be organised as well as related budget. On request from the Agency's stakeholders, the training portfolio has significantly increased over the past years resulting in more training activities as well as raising costs. Moreover, a large number of additional meetings have emerged.
The strict conditions of Articles 134(1)(e) and 134(4) of the RAP have both been fulfilled: 1) the new services constitute a repetition of existing services entrusted to the economic operator to which the contracting authority awarded an original contract; 2) these services are in conformity with a basic project indicating the extent of possible new services and the conditions under which they would have been awarded. Both conditions above being fulfilled it was decided to start the negotiation with the incumbent contractor (lot 2 — event and travel management) in order to increase the maximum ceiling of the framework contract.
Section V: Award of contract
Section VI: Complementary information