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Services - 381971-2017

29/09/2017    S187

Estonia-Tallinn: LISA-2017-NP-13 Communication and events (FWC LISA-2017-OP-01 Lot 2)

2017/S 187-381971

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: EU House, Rävala pst 4
Town: Tallinn
NUTS code: EE001 Põhja-Eesti
Postal code: 10143
Country: Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Internet address(es):
Main address: http://www.eulisa.europa.eu/Pages/default.aspx
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

LISA-2017-NP-13 (FWC LISA-2017-OP-01 lot 2).

II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

Increase of the maximum ceiling of the framework contract for communication and events, specifically lot 2 ‘events and travel management’.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 200 000.00 EUR
II.2)Description
II.2.1)Title:

Events and travel management

Lot No: 2
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: EE EESTI
II.2.4)Description of the procurement:

Events and travel management.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Events and travel management

Lot No: 2
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performance
NUTS code: EE EESTI
II.2.4)Description of the procurement:

Events and travel management.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
Explanation:

Since eu-LISA took up its core tasks in 2012, its mandate and responsibilities have been steadily growing together with its importance and visibility. At the beginning of the current framework contract in 2014 its main purpose was to cover a limited number of meetings of the Agency's governing bodies, training activities, visibility events and other strategically important meetings echoing the need of the Agency in start-up phase. However, the Agency has matured over the past years and the amount of the events and meetings, following the stakeholder's expectations, as well reflecting changes deriving from policy, legal and factual developments with new tasks arriving has amounted in a significant increase of the events and meetings to be organised as well as related budget. On request from the Agency's stakeholders, the training portfolio has significantly increased over the past years resulting in more training activities as well as raising costs. Moreover, a large number of additional meetings have emerged.

The strict conditions of Articles 134(1)(e) and 134(4) of the RAP have both been fulfilled: 1) the new services constitute a repetition of existing services entrusted to the economic operator to which the contracting authority awarded an original contract; 2) these services are in conformity with a basic project indicating the extent of possible new services and the conditions under which they would have been awarded. Both conditions above being fulfilled it was decided to start the negotiation with the incumbent contractor (lot 2 — event and travel management) in order to increase the maximum ceiling of the framework contract.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2014/S 189-332868
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
22/08/2017
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Consortium Propager SARL
Town: Paris
NUTS code: FR FRANCE
Country: France
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: North East West South (NEWS) Travel SA
Town: Paris
NUTS code: FR FRANCE
Country: France
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 4 700 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.5)Date of dispatch of this notice:
19/09/2017