Services - 381990-2017

29/09/2017    S187    European Parliament - Services - Contract notice - Open procedure 

Germany-Berlin: Provision of support services in relation to running and organising 1-day youth forums at the regional parliaments of the German federal states

2017/S 187-381990

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Informationsbüro in Deutschland
Postal address: Unter den Linden 78
Town: Berlin
NUTS code: DE3
Postal code: 10117
Country: Germany
E-mail: tender-epberlin@europarl.europa.eu
Telephone: +49 03022801000
Fax: +49 03022801111

Internet address(es):

Main address: http://www.europarl.europa.eu/portal/de

Address of the buyer profile: http://www.europarl.de/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2908
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of support services in relation to running and organising 1-day youth forums at the regional parliaments of the German federal states.

II.1.2)Main CPV code
80200000
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament Information Office in Germany organises events to give German MEPs and school students the opportunity to openly discuss topical European Union issues.

The youth forums are aimed at informing school students throughout Germany (from the 10th grade upwards) of the work and responsibilities of the European Union and European Parliament. Through active cooperation, the students will learn how laws are made and which steps are necessary before a law can be passed. The youth forums will be run together with the relevant regional parliament and hosted on its premises.

The contract involves devising, organising and running the youth forums in cooperation with the regional parliaments. This will include acquiring the necessary space, issuing invitations, providing technical equipment and catering, and supervising the event on site.

II.1.5)Estimated total value
Value excluding VAT: 272 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DE
II.2.4)Description of the procurement:

The contract involves devising, organising and running the youth forums in cooperation with the regional parliaments. This will include acquiring the necessary space, inviting schools, providing technical equipment and catering, supervising the event on site, and providing the specific services set out in the specifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 272 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

2. The contract will be renewed by tacit agreement for 1-year periods up to a maximum duration of 4 years from the entry into force of the contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2908

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/11/2017
Local time: 10:00
Place:

European Parliament, Informationsbüro in Deutschland, Unter den Linden 78, 10117 Berlin, GERMANY.

Information about authorised persons and opening procedure:

a maximum of 2 of the tenderer's representatives may attend the opening procedure. The representatives' names must be communicated to the European Parliament at least 2 days prior to the opening procedure. Tenderers who have not confirmed their attendance will be refused access to the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
Official name: The European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, BP 403
Town: Strasbourg
Postal code: 67001
Country: France

Internet address: https://www.ombudsman.europa.eu

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766

Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
19/09/2017