Services - 382924-2016

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29/10/2016    S210    - - Services - Contract notice - Open procedure 

United Kingdom-Sheffield: Architectural, construction, engineering and inspection services

2016/S 210-382924

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
Level 2, North Wing, Moorfoot
For the attention of: Dr Chris Goodacre
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736321
E-mail: chris.goodacre@sheffield.gov.uk

Internet address(es):

General address of the contracting authority: https://www.sheffield.gov.uk/

Further information can be obtained from: Sheffield City Council
Level 2, North Wing, Moorfoot
For the attention of: Dr Chris Goodacre
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736321
E-mail: chris.goodacre@sheffield.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield City Council
Level 2, North Wing, Moorfoot
For the attention of: Dr Chris Goodacre
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736321
E-mail: chris.goodacre@sheffield.gov.uk

Tenders or requests to participate must be sent to: Sheffield City Council
Level 2, North Wing, Moorfoot
For the attention of: Dr Chris Goodacre
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736321
E-mail: chris.goodacre@sheffield.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Engineering Inspection.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Sheffield City Council is looking to appoint a single provider for an engineering inspection service to meet its obligations for statutory inspection by a suitably qualified competent person.
Items requiring inspection are located in a variety of locations, from offices and schools to social housing property. Please see the full item listing for further details.
The successful provider will need to demonstrate a proven track record in delivering services to organisations with a similar complexity in a professional and timely basis. They will be supported by an effective and efficient reporting system to enable the electronic exchange and storage of inspection records.
In addition we are looking for a provider with the willingness and aptitude to work with the Council to seek value for money efficiency savings in the delivery of this service.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Sheffield City Council is looking to appoint a single provider for an engineering inspection service to meet its obligations for statutory inspection by a suitably qualified competent person.
Items requiring inspection are located in a variety of locations, from offices and schools to social housing property. Please see the full item listing for further details.
The successful provider will need to demonstrate a proven track record in delivering services to organisations with a similar complexity in a professional and timely basis. They will be supported by an effective and efficient reporting system to enable the electronic exchange and storage of inspection records.
In addition we are looking for a provider with the willingness and aptitude to work with the Council to seek value for money efficiency savings in the delivery of this service.
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
N/A.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/A.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Supplier suitability will be assessed using Sheffield City Council ITT and evaluated with criteria within Public Contract Regulations 2015.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Supplier suitability will be assessed using Sheffield City Council ITT and evaluated with criteria within Public Contract Regulations 2015.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Supplier suitability will be assessed using Sheffield City Council ITT and evaluated with criteria within Public Contract Regulations 2015.
Minimum level(s) of standards possibly required: Please see the ITT that accompanies this Contract Notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see the ITT that accompanies this Contract Notice.
Minimum level(s) of standards possibly required:
Please see the ITT that accompanies this Contract Notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.11.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.11.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 30.11.2016 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract will be awarded late in 2016 for a period of 3 years with the option to extend on 1 occasion for a further 24 months to 5 years in total. This tender will be conducted electronically via the Yortender Procurement Portal: https://www.yortender.co.uk The information and documents for this Invitation to Tender will be accessible at the following website: https://www.yortender.co.uk To access these documents you will need to register your company details with Yortender. Please ensure that you allow yourself plenty of time when responding to this invitation to submit the ITT prior to the closing date and time. The completed ITT and all supporting documentation must be returned by the deadline set out in IV.3.4) above. The contracting authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Sheffield city Council
Level 2, North Wing Moorfoot
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736864
Internet address: www.sheffield.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.10.2016