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Services - 383003-2015

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30/10/2015    S211

United Kingdom-Eastbourne: Public utilities

2015/S 211-383003

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Eastbourne Borough Council
Postal address: 1 Grove Road
Town: Eastbourne
Postal code: BN1 4TW
Country: United Kingdom
Contact person: Eastbourne Borough Council
For the attention of: Nick Adlam
Telephone: +44 1323415717

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Lewes District Council
Postal address: Southover House, East Sussex
Town: Lewes
Postal code: BN7 1AB
Country: United Kingdom

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Eastbourne Energy and Food.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
Administrative areas of Eastbourne Borough Council and potentially in the future the administrative areas of Lewes District Council.

NUTS code UKJ22 East Sussex CC

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
Eastbourne Borough Council wants to respond to the energy sector's trilemma of increasing prices, future shortage of supply, and the need to reduce carbon emissions. The Council also wants to be prepared for the challenges and uncertainty the food chain will face when major global food regions are under threat from extreme weather patterns.
The transformation will see new infrastructure and structures being developed and commercial opportunities in a number of sectors, summarised below:
— Energy generation — Investment in a town-wide network of energy hubs, some utilising the areas assets natural assets, making Eastbourne an energy ‘island’;
— Energy supply — Potential to supply large sections of town with Council backed supply licence;
— Building energy efficiency — Industrial scale retrofit of properties in area (domestic and non-domestic);
— Energy demand and distribution — Develop a true, real time smart grid that can balance load and peoples lifestyles, and reduce reinforcement costs;
— Energy R&D — Bring commercial reality to new technologies that can deliver cleaner cheaper energy e.g. biogas replacing natural gas
— Cleaner transport — Investment in infrastructure to supply the range of motorised vehicles (including HGVs) with cleaner fuels i.e. Electricity and hydrogen;
— Fresh food production — Investment in a town-wide network of next generation commercial greenhouses (e.g. hydroponic), linked with energy generation;
— Fresh fish or protein production — Investment in a town-wide network of sustainable fish or protein farms, linked with energy generation.
To deliver this transformation will require a step change in investment and the set up of a joint venture (JV) as a trading arm of the Council. It is envisaged that once the JV is set up then it will seek out the commercial opportunities and make the transformation happen. It is also envisaged that it will be able to function with little or no Government subsidy.
The JV could also benefit from the Council's close partnership with Lewes District Council as this would increase the number of potential customers and the Lewes area has more land available to develop energy generation sites.
The Council is anticipating that the arrangements could be in place from April 2017 and that the arrangement would be for at least in the region of 20 years. Some elements of the projects could cover a longer period and others may have a shorter life span. The overall estimated value of the arrangements is considered likely to exceed 500 000 000 GBP over a 20 year period.
The Council recognises that the joint venture arrangements may not be an exclusive arrangement between the Council and 1 other organisation, there may need to be more than one organisation for the wide ranging delivery that is expected.
To start the transformation process the Council wishes to undertake preliminary market consultations with potential commercial partners — to gain their input and expertise into the developing the competitive process to select partner's proposals, and to help identify:
— what commercial solutions the market is open to;
— what the constraints there are;
— if there are new models of delivery;
— what the levels of investment and commercial arrangements might be.
The Council intends to structure this consultation in two parts (i) Market Questionnaire (ii) Focussed Discussions with a small number of representatives who return a questionnaire.
The proposed timetable is as follows:
— Deadline for return of Market Questionnaire: 3.12.2015;
— Invitations to Focussed Discussions: 11.12.2015;
— Focussed One to One Discussions: 11-13.1.2016;
— Anticipated commencement of procurement: 20.4.2016.
Further details on the project, the preliminary market consultation process and how to obtain and return a copy of the market questionnaire are set out in the Additional Information section (VI.2)) of this notice.
Estimated cost excluding VAT: 500 000 000 GBP
II.5)Common procurement vocabulary (CPV)

65000000 Public utilities, 77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services, 45000000 Construction work, 48000000 Software package and information systems, 72000000 IT services: consulting, software development, Internet and support, 60000000 Transport services (excl. Waste transport), 70000000 Real estate services, 66100000 Banking and investment services, 71000000 Architectural, construction, engineering and inspection services, 71314000 Energy and related services, 51000000 Installation services (except software), 90000000 Sewage, refuse, cleaning and environmental services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
All discussions and meetings will be conducted in English and the contract will be subject to English law.

Further information and instructions for obtaining and completion of the questionnaire and participating in the focussed discussions: are obtainable as downloadable attachments on the Council's notice issued on the Contract Finder procurement portal ( Completed questionnaires should be returned to as instructed by 3.12.2015 otherwise they may not be considered.

The Contract Finder notice will not appear until after publication of this notice and if you have difficulties finding the notice or obtaining the downloads please contact Nick Adlam at the email above.
Participation and the costs and expenses of doing so are entirely at the risk of economic operators and will not be refunded by the contracting authority under any circumstances. The contracting authority shall not be responsible for any costs, charges or expenses incurred by participants and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
All dates and time periods specified in this notice are only provisional and the contracting authority reserves the right to change these.
The contracting authority reserves the right to not run any form of competition or award any or part of this contract.
Completion of the market questionnaire and any involvement in the preliminary market consultation does not confer any right or expectation that the organisation will be selected for any future tender should a procurement exercise be undertaken.
Candidates are advised that the contracting authority is subject to the Freedom of Information Act 2000 (‘the Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The contracting authority shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: