Services - 384132-2019

14/08/2019    S156    European Court of Auditors - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Maintenance of catering, kitchen, cafeteria and laundry equipment for collective and protocol catering services

2019/S 156-384132

Contract notice

Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
European Court of Auditors
12, rue Alcide De Gasperi
Luxembourg
L-1615
Luxembourg
Contact person: Service des appels d'offres et contrats
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46667
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5306
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maintenance of catering, kitchen, cafeteria and laundry equipment for collective and protocol catering services

Reference number: 697
II.1.2)Main CPV code
50883000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this tendering procedure is to select a contractor to provide maintenance services for the catering, kitchen, cafeteria and laundry equipment of the collective and protocol catering services in the three interconnected buildings of the Court of Auditors (K1, K2 and K3) located at 12, rue Alcide de Gasperi, L-1615 in Luxembourg, LUXEMBOURG.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50882000
II.2.3)Place of performance
NUTS code: LU0
Main site or place of performance:

Luxembourg.

II.2.4)Description of the procurement:

There are 3 types of services to be provided:

— preventive maintenance services included in the maintenance package (part B point 3.1 of the specifications, price schedule, part I) and the list of equipment in annex 2A), to be carried out throughout the duration of the Contract (‘preventive maintenance services’),

— corrective maintenance services (part B point 3.2 of the specifications, price schedule part II.A) and II.B) and the list of equipment, annex 2A), to be carried out throughout the duration of the contract following a specific request by the Court (‘corrective maintenance services’),

— additional supplies of spare parts not included in the list of the price schedule part II.B), or additional equipment or interventions modifying or replacing existing equipment (part B point 3.3 of the specifications and price schedule part III hereinafter ‘additional services’).

The list of installations concerned for the contract is set out in Annex 2A of the specifications. Their technical and quantitative description is given by location. All installations are presumed to be in good working condition (see inventory in annex 2B of the specifications). All ancillary equipment, installations and accessories are considered to be an integral part of the installations.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

General budget of the European Union

II.2.14)Additional information

A site visit is planned for 3.9.2019 (15:00) at the following address: 12, rue Alcide de Gasperi, L-1615 Luxembourg-Kirchberg, LUXEMBOURG. If the date is not convenient, tenderers may put forward another date, although the date for submission of the tender cannot be modified. Please confirm your attendance by e-mail to eca-procurement.service@eca.europa.eu at the latest by 14:00 of the day before the visit.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must be registered in the professional register or the trade register under the conditions laid down by the legislation of the country in which the tenderer is established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The requirement in terms of economic and financial capacity is as follows:

— the average turnover over the past 3 years (2016-2017-2018) for the services to which the contract refers must exceed 150 000 EUR.

— a copy of the insurance policies covering the occupational risk in relation to the type of services covered by this contract. The insurance covering the occupational risk must at least meet the requirements set out in point 1.4 of Part B of the specifications. The tenderer must be able to provide proof that it has insurance(s) covering any damage caused by its staff, contractors and/or subcontractors to the building, the installations and/or the staff of the Court throughout the duration of the provision of services.

If, for some exceptional reason which the contracting authority considers to be justified, the tenderer is unable to produce the means of proof required, it is permitted to provide evidence of its financial capacity by any means which the contracting authority deems suitable.

Minimum level(s) of standards possibly required:

a) the average turnover over the past 3 years (2016-2017-2018) for the services to which the contract refers must exceed 150 000 EUR;

b) a copy of the insurance policies covering the occupational risk in relation to the type of services covered by this contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

a) The tenderer must have at least 3 years’ experience in the execution of services similar to that covered by the contract. As proof, they must provide a list of at least 2 contracts in progress or executed during the last 3 years concerning maintenance services for kitchen facilities, indicating the period, the amount, the place of execution and the type of services that were implemented.

Minimum criterion: at least one of the references must relate to a maintenance contract comparable in terms of size and equipment to that of this contract, namely a catering service of at least 500 heads per day and/or at least 300 m2 of kitchen surface area to maintain.

b) the tenderer must have, on a continuous basis over the last 3 years, professionals in the fields covered by the contract, with the skills and professional experience in provision of the services concerned, some of whom may be responsible for the execution of the contract, in accordance with the technical specifications. As proof, they must provide:

an organisation chart of the team assigned to the site for maintenance services. The organisation chart must clearly indicate ‘who does what’, and must include the following profiles:

— the contract manager,

— the substitute contract manager,

— 2 technicians,

— 2 refrigeration technicians,

— other team members.

The CVs of the staff in charge of the services, taking into account the characteristics of the latter (profile of the various participants, including the working languages) in the quantity indicated below. The Court reserves the right to request supporting documents, certificates/diplomas, etc....).

c) the tenderer or one of its sub- or co-contractors must be registered with the Luxembourg environment authority to transport waste generated during the execution of the services, or prove that the registration procedure is underway.

As proof, the successful tenderer must provide a copy of the registration or application for registration.

Minimum level(s) of standards possibly required:

a) at least one of the references must relate to a maintenance contract comparable in terms of size and equipment to that of this contract, namely a catering service of at least 500 covers per day and/or at least 300 m2of kitchen surface area to maintain;

b) team: contract manager + substitute, 2 technicians and 2 refrigeration technicians with a level of training and professional experience as described in Part A point 8.4 of the specifications;

c) a copy of the registration or application for registration for the transport of waste will be required from the successful tenderer.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Refrigeration technicians must hold a valid category 1 certificate in refrigeration technology, in application of the 2015/2076 regulation.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/10/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/10/2019
Local time: 10:00
Place:

European Court of Auditors, 12, rue Alcide de Gasperi, at L-1615 Luxembourg-Kirchberg, LUXEMBOURG.

Information about authorised persons and opening procedure:

Tenderers or their representative wishing to attend the opening of tenders should confirm this in writing (email: eca-procurement.service@eca.europa.eu, at the latest by

10.10.2019, before 14:00 and must produce their authorisation to represent their company or the consortium.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Any additional information will be sent via the ‘e-Tendering’ platform. Any request for additional information must be made in writing solely via the eTendering website at (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5306) in the ‘Questions and Answers’ tab, by clicking on ‘Create a question’.

VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
Rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
European Ombudsman
Strasbourg
67001
France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
European Court of Auditors, Service des appels d'offres et contrats
12, rue Alcide de Gasperi
Luxembourg
L-1615
Luxembourg
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
02/08/2019