Services - 385327-2019

14/08/2019    S156    - - Services - Contract notice - Open procedure 

United Kingdom-Belfast: Refuse and waste related services

2019/S 156-385327

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Department of Finance
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ID 2381726 — Removal of Protectively Marked Paper, Magnetic and Optical Waste

Reference number: ID 2381726
II.1.2)Main CPV code
90500000
II.1.3)Type of contract
Services
II.1.4)Short description:

Department of finance are procuring a contract on behalf of its participating bodies for the removal of protectively marked paper, magnetic and optical waste which also includes textiles. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1

Lot No: 1
II.2.2)Additional CPV code(s)
90510000
90511000
44613700
90514000
90512000
34144511
44613800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

Department of finance are procuring a contract on behalf of its participating bodies for the removal of protectively marked paper, magnetic and optical waste which also includes textiles. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the contract ranges from 0 GBP to 20 000 000 GBP.

II.2)Description
II.2.1)Title:

Lot 2

Lot No: 2
II.2.2)Additional CPV code(s)
90510000
90511000
44613700
90514000
90512000
34144511
44613800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

Department of finance are procuring a contract on behalf of its participating bodies for the removal of protectively marked paper, magnetic and optical waste which also includes textiles. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the contract ranges from 0 GBP to 20 000 000 GBP.

II.2)Description
II.2.1)Title:

Lot 3

Lot No: 3
II.2.2)Additional CPV code(s)
90510000
90511000
44613700
90514000
90512000
34144511
44613800
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

Department of finance are procuring a contract on behalf of its participating bodies for the removal of protectively marked paper, magnetic and optical waste which also includes textiles. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the contract ranges from 0 GBP to 20 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As outlined in the commercial conditions of contract for services contracts schedule 3.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/09/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15/12/2019
IV.2.7)Conditions for opening of tenders
Date: 16/09/2019
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Department of finance require a contract for the removal of protectively marked paper and magnetic and optical waste including textiles. The participating bodies are Department of Finance The Executive Office, Department of Agriculture, Environment and Rural Affairs, Department of Health, Department of Justice, Public Prosecution Service for NI, Maze Long Kesh Development Corporation, Agri-Food and Biosciences, Forest Service, International Fund for Ireland, Legal Services Agency NI, North South Ministerial Council, Criminal Justice Inspection Northern Ireland, Northern Ireland Courts and Tribunals Service, Northern Ireland Environmental Agency, Northern Ireland Judicial Appointments Commission, Northern Ireland Office, Northern Ireland Police Fund, Northern Ireland Policing Board, Northern Ireland Prison Service, Northern Ireland Statistics and Research Agency, Police Ombudsman Northern Ireland, Police Retraining and Rehabilitation Trust, Probation Service Northern Ireland, Youth Justice Agency, Department of Education, Department for Economy, Department for Infrastructure, General Teaching Council Northern Ireland, NI Council for Integrated Education, Invest Northern Ireland, Tourism Northern Ireland, South Eastern Regional College, Driver and Vehicle Agency, Northern Ireland Audit Office, Health and Safety Executive Northern Ireland, Council for the Curriculum, Examinations and Assessment, Education Authority, Northern Ireland Water, Northern Ireland Housing Executive, Department for Communities, Armagh Observatory, Armagh Planetarium, National Museums Northern Ireland, Northern Ireland Library Authority and Charities Commission NI. The Arms Length Bodies (ALBs) and Non-Departmental Public Bodies (NDPBs) participation list is not exhaustive. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction procurement delivery supplies and services division for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.

VI.4)Procedures for review
VI.4.1)Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2019