Services - 385380-2019

14/08/2019    S156    Services - Contract notice - Restricted procedure 

United Kingdom-Chichester: Architectural design services

2019/S 156-385380

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Pallant House Gallery
Postal address: 9 North Pallant
Town: Chichester
NUTS code: UKJ27
Postal code: PO19 1TJ
Country: United Kingdom

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Official name: Focus Consultants 2010 LLP
Town: London
NUTS code: UKI
Country: United Kingdom

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Coach House Project: Procurement of Multi Disciplinary Design Team

Reference number: R1602
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Pallant House Gallery are inviting tenders from multi disciplinary design teams which will provide the following services under 1 contract:

— lead designer/architect including conservation architectural advice and production of management and maintenance plan (heritage fund requirement),

— structural engineer,

— services engineer,

— lighting designer,

— fire engineer,

— access advisor,

— principal designer,

— contract administrator,

— wayfinding/signage designer.

The project will greatly improve the visitor experience, particularly on the ground floor as well as, repair, conserve and extend both the existing building and the Coach House.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ27
NUTS code: UKJ28
NUTS code: UKJ
Main site or place of performance:

Pallant House Gallery, 9 N Pallant, Chichester PO19 1TJ.

II.2.4)Description of the procurement:

Applicants will be required to complete a standard selection.

Questionnaire available from MyTenders.

Applicants will then be shortlisted and 5-7 applicants will be invited to submit a tender. These applicants will be required to sign a non disclosure agreement before the invitation to tender is submitted.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 09/12/2019
End: 31/12/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There is an option for a project with additional scope. The details of this are commercially sensitive. Additional information will be provided within the invitation to tender documentation (subject to tenderers signing a non-disclosure agreement). Tenderers will be invited to price for this option at tender stage. We anticipate a decision on whether or not additional scope is to be included when awarding the contract. However, we reserve the right to extend the scope during the course of the contract. Note that the construction value of additional scope is in the region of 500 000 GBP to 750 000 GBP but is subject to further review and indicatively only at this stage.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per procurement documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/09/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:216964)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Focus Consultants 2010 LLP
Postal address: Focus House, Millennium Way West, Phoenix Business Park
Town: Nottingham
Postal code: NG8 6AS
Country: United Kingdom
Telephone: +44 1159765050

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: