Diensten - 386408-2019

14/08/2019    S156

Norway-Stjørdal: Software package and information systems

2019/S 156-386408

Voluntary ex ante transparency notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Værnesregionen Innkjøp
National registration number: 939 958 851
Postal address: Kjøpmannsgt. 12
Town: Stjørdal
NUTS code: NO062 Nord-Trøndelag
Postal code: 7500
Country: Norway
Contact person: Kjetil Nyborg
E-mail: Kjetil@varinn.no

Internet address(es):

Main address: https://www.varnesregionen.no/fellestjenester/innkjop

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Prior Information Notice for Frittstående Noark 5 godkjent arkivkjerne [Independent Noark 5 certified archive core]

Reference number: 2017/8520
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

The municipalities in Værnesregionen [the Værnes region] (Stjørdal, Frosta, Selbu, Tydal and Meråker, hereafter called the Værnes region) intend to enter into a new joint contract with Documaster AS as the supplier of an archive separate from the case and professional systems.

The municipalities already use documaster as an archive for previous construction applications and property archives, and therefore the implementation costs to expand this system will be relatively low when compared with the procurement and implementation of another archive core system. The Værnes region continues the municipalities’ archive system contracts with documaster in a joint SSA-L contract. This contract regulates the conditions regarding the continuation of subscription systems that include ongoing updates, maintenance and support, as well as migration of the existing data.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 800 000.00 NOK
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
39132000 Filing systems
72200000 Software programming and consultancy services
72252000 Computer archiving services
72260000 Software-related services
II.2.3)Place of performance
NUTS code: NO062 Nord-Trøndelag
NUTS code: NO061 Sør-Trøndelag
II.2.4)Description of the procurement:

The municipalities in Værnesregionen [the Værnes region] (Stjørdal, Frosta, Selbu, Tydal and Meråker, hereafter called the Værnes region) intend to enter into a new joint contract with Documaster AS as the supplier of an archive separate from the case and professional systems.

The municipalities already use documaster as an archive for previous construction applications and property archives, and therefore the implementation costs to expand this system will be relatively low when compared with the procurement and implementation of another archive core system. The Værnes region continues the municipalities’ archive system contracts with documaster in a joint SSA-L contract. This contract regulates the conditions regarding the continuation of subscription systems that include ongoing updates, maintenance and support, as well as migration of the existing data.

II.2.5)Award criteria
II.2.11)Information about options
Options: yes
Description of options:

The contract duration is three (3) years calculated from the delivery day. The contract will be renewed for one (1) year at a time.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

The Værnes region currently does not have a individual archive core, but is dependent on procuring one in order to adhere to the archive law and put a functioning comprehensive archive system in place. The described documaster system satisfies the Værnes region's goal for the use of digital systems to increase efficiency and rationalisation and the system is sufficient to cover the needs of an independent archive for the municipalities.

The Værnes region has determined that there is currently only one supplier in the market who can deliver a cloud-based independent Noark 5 certified archive system including the relevant services for operation and maintenance.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Contract No: 2017/8520
Title:

Independent Noark 5 Certified Archive Core

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
09/08/2019
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Documaster AS
National registration number: 995 475 383
Postal address: Skøyen, 5. etasje, Karenslyst Allé 9A
Town: Oslo
NUTS code: NO011 Oslo
Postal code: 0278
Country: Norway

Internet address: http://www.documaster.no

The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 1 800 000.00 NOK
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenemnda for offentlige anskaffelser
Town: Bergen
Country: Norway
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority intends to sign a contract with documaster AS after 20.8.2019 if there are no appeals requiring we change our approach to this contract.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/08/2019