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Services - 387534-2015

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04/11/2015    S213    European Commission - Services - Contract notice - Open procedure 

Italy-Ispra: Framework contract for ground-based observations collection (GBOC) for Copernicus global land products validation

2015/S 213-387534

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Joint Research Centre (JRC), Institute for Environment and Sustainability
Postal address: via Enrico Fermi 2749 (TP 581)
Town: Ispra VA
Postal code: 21027
Country: Italy
For the attention of: C. Santi
E-mail: jrc-ies-procurement@ec.europa.eu

Internet address(es):

General address of the contracting authority: https://ec.europa.eu/jrc/

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1100

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
Other: Research.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework contract for ground-based observations collection (GBOC) for Copernicus global land products validation.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The services will be executed on the premises of the contractor.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The ‘Global land component of the GMES land service’ (GIO-GL) of the Copernicus European earth monitoring programme (formerly defined as GMES) led by DG Internal Market, Industry, Entrepreneurship and SMEs of the European Commission, entered its initial operation (GIO) phase following the entry into application of Regulation (EU) No 911/2010 of the European Parliament and of the Council of 22.9.2010 on the European Earth monitoring programme (GMES) and its initial operations (2011 to 2013).
The fully operational programme (2014–2020) started under the Copernicus Regulation (Regulation (EU) No 377/2014 of the European Parliament and of the Council of 3.4.2014 establishing the Copernicus Programme and repealing Regulation (EU) No 911/2010).
Under the Copernicus Regulation, a specific reference is done in Article 6.2 to the ground-based data for validating EO products:
— provision of in situ data for calibration and validation of dedicated mission observations, and
— provision, archiving and dissemination of contributing mission data complementing dedicated mission data.
The GBOC-GL tasks can be part of 1 step, among others, to facilitate users in judging the fitness-for-purpose of the GIO and Copernicus land record.
The scope of the present tender for the GBOC-GL service is:
(i) the collection of existing ground-based measurements from multiple years and the acquisition of future ground-based measurements, according to well defined and accepted protocols; and
(ii) the implementation and maintenance of a database containing the observations and ancillary data, and a Web-based platform for enabling the users to access the above defined datasets and related metadata.
The service is organised into 3 components:
1) collection of multiple years' ground-based measurements, including historical time series, from existing sites;
2) acquisition of multiple years' ground-based measurements for additional sites; and
3) data distribution to users in the framework of land product validation activities.
II.1.6)Common procurement vocabulary (CPV)

48810000, 35631200, 38126200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The purpose of this contract is to set up and operate the systematic collection and distribution of ground-based observations for validating the earth observation land products generated in the framework of the global land component.
Estimated value excluding VAT: 3 000 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a tender either as a sole tenderer or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted.
The tenderer must clearly specify the role of each economic operator — as a sole tenderer, a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Tenderers must give an indication of the proportion of the contract that they intend to subcontract. They must also identify all subcontractors:
— on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3,
— whose individual share of the contract is above 20 %, or
— all subcontractors when the total subcontracted amount is above 70 % of the total contract value.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract as specified in the tender.
During contract execution any change of subcontractors will be subject to the prior written approval of the contracting authority.
A sole tenderer or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole tenderer or the consortium members, even though it is part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 70 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the tender. The cover letter must give the name of the tenderer (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities the tenderer relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Tenderers (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Replacement of staff:
It is expected that the persons responsible for the execution of the contracts will remain so for a reasonable period. A situation where turnover of these persons could jeopardise the timely and due execution of the contracts should be avoided. In any case the replacement of a person during contract execution shall only be made with the prior approval of the contracting authority. The person proposed in the case of replacement will have to satisfy the same minimum requirements as those mentioned in the contract notice, point III.2.3.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Tenderers will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the e-tendering website indicated at heading I.1) to declare that they are not in any of these situations.
Upon request of the contracting authority the successful tenderer (including all partners in the case of a consortium) and all subcontractors identified by the tenderer in accordance with heading III.1.3 shall provide the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
2. Selection criteria:
Legal capacity:
Tenderers (all partners in the case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the tenderer is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority may accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must comply with annual turnover meeting the minimum capacity level.
The following evidence must be provided by each tenderer (each partner in the case of a consortium) and each subcontractor on whose capacities the tenderer relies for meeting the minimum capacity level for economic and financial ability:
— copy of profit and loss accounts for the past 3 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative.
If the provided documents show net loss in the year, the economic operator must furnish another document as proof of its financial and economic capacity, such as appropriate bank references or a letter/statement by certified auditors attesting to the economic operator's financial stability, proof of professional risk insurance, or an appropriate guarantee from a third party (e.g. the parent company).
If, for some exceptional reason which the contracting authority considers justified, an economic operator is unable to produce the references required above, he may prove his economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and justification must be provided. The contracting authority reserves the right to request any other document enabling it to verify the economic operator's economic and financial capacity or to seek additional information and/or clarifications by any appropriate means (websites, official bodies, etc.).
The contracting authority may waive the obligation of an economic operator to submit the documentary evidence referred to above if such evidence has already been submitted to it for the purposes of another procurement procedure in the last 6 months and provided that it complies with the requirements of the present call for tenders. In such a case, the economic operator shall provide reference to the contract and Commission service for which the evidence has been provided.
The contracting authority reserves the right not to select a tenderer where the evidence provided gives rise to major concerns on its financial viability to perform the contract and the tenderer has failed to mitigate these concerns by submitting observations or other evidence of financial viability.
Minimum level(s) of standards possibly required: The overall turnover for the last financial year or the average of the annual turnover for the past 3 financial years must be at least 750 000 EUR.
This minimum will be assessed in relation to the tenderer as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors on whose capacities the tenderer relies for meeting the minimum capacity level.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers shall provide:
1. A list of available human resources envisaged for working in execution of the contract, including educational and professional qualifications, CVs, a list of their relevant publications and inclusion in similar project(s) or development of similar software, demonstrating the following capacity and expertise to carry out the services requested:
1) project coordinator;
2) project review manager;
3) senior scientist(s) in the domain of in situ measurements suitable for EO product validation;
4) specialist in data quality and accuracy assessment;
5) senior software engineer.
2. A list of similar contracts completed in the 3 years preceding the tender deadline, in particular in the collection and distribution of long-term series of ground-based observations at the global scale.
The list of past contracts shall include details of their start and end dates, total contract amount and scope, role and amount invoiced by the economic operator.
3. Proof that they implement quality management measures for the service for ground-based observations.
4. Proof that they implement environment management measures for the service for ground-based observations.
In the case of a consortium or subcontracting the evidence requested must be provided by those consortium partners/subcontractors on whose capacity the tenderer relies to satisfy the minimum capacity levels.
Minimum level(s) of standards possibly required:
The minimum capacity levels will be assessed in relation to the tenderer as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
For point III.2.3.1.1:
(1) holder of a university degree giving access to PhD degree with > 10 yrs of professional experience;
(2) relevant experience in project coordination and management to be demonstrated through evidence of participation in that capacity in scientific or industrial projects of a similar size in the field during the last 3 years;
(3) proved experience of participation in scientific international network projects;
(4) minimum English language skills: listening, reading, writing — C2, speaking — C1, or equivalent.
For point III.2.3.1.2:
(1) holder of a university degree giving access to PhD degree with > 10 yrs of professional experience;
(2) relevant experience in scientific project management to be demonstrated through evidence of participation in that capacity in scientific or industrial projects of a similar size in the field during the last 3 years;
(3) minimum English language skills: listening, reading, writing — C2, speaking — C1, or equivalent.
For point III.2.3.1.3:
(1) holder of a PhD degree with > 10 years' experience or a university degree giving access to PhD degree with > 15 years' experience;
(2) relevant experience to be demonstrated through participation as a research team leader in scientific or industrial projects of a similar size on the specific domain during the last 3 years;
(3) proven reputation and scientific quality established through a record of scientific publications on the specific domain in peer-reviewed journals;
(4) minimum English language skills: listening, reading, writing — C2, speaking — C1, or equivalent.
For point III.2.3.1.4:
(1) holder of a university degree giving access to PhD degree with > 10 yrs of professional experience;
(2) minimum 5 yrs of professional experience in acquisition/exploitation of in situ measurements suitable for EO product validation;
(3) minimum English language skills: listening, reading, writing — C1, speaking — B2, or equivalent.
For point III.2.3.1.5:
(1) holder of a university degree giving access to PhD degree with > 10 yrs of experience;
(2) minimum 5 yrs of professional experience in the design of websites for the distribution of a large amount of datasets to public users;
(3) minimum 3 yrs of professional experience in the design of databases to be accessed by Web clients.
For point III.2.3.2:
at least 3 references must be provided by tenderers.
For point III.2.3.3:
the minimum level(s) of standards possibly required is(are) certificate(s) of ISO/IEC 9001:2008 or equivalent, specifically for the service for ground-based observations.
In the case of joint offers or offers from groupings, this criterion is fulfilled if one of the members complies with this minimum level.
For point III.2.3.4:
the minimum level(s) of standards possibly required is(are) certificate(s) of ISO/IEC 14001:2004 or equivalent, specifically for the service for ground-based observations.
In the case of joint offers or offers from groupings, this criterion is fulfilled if one of the members complies with this minimum level.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
JRC/IPR/2015/H.5/0027/OC.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.1.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.1.2016 - 10:00

Place:

JRC, Reception Building, first floor, room 7, via Enrico Fermi 2749, 21027 Ispra VA, ITALY.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus programme.
VI.3)Additional information
At the request of the tenderer, the contracting authority may provide additional information solely for the purpose of clarifying the nature of the contract.
Any requests for additional information must be made in writing only through the e-tendering website at:

https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1100

in the ‘questions and answers’ tab, by clicking ‘create a question’.
The contracting authority is not bound to reply to requests for additional information received less than 5 working days before the final date for submission of tenders.
The contracting authority may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders.
Any additional information including that referred to above will be posted on the e-tendering website indicated above.
The e-tendering website will be updated regularly and it is your responsibility to check for updates and modifications during the tendering period.
Based on Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 during the 3 years following conclusion of the original contract the contracting authority may use the negotiated procedure without prior publication of a contract notice to procure additional services consisting of the repetition of similar services (up to a maximum of 50 % of the original contract value) from the economic operator to whom the contract is awarded.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in heading VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
23.10.2015