Services - 389132-2014

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14/11/2014    S220    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-London: Software package and information systems

2014/S 220-389132

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Secretary of State for the Home Department
Postal address: Seacole Building, 2 Marsham Street
Town: London
Postal code: SW1P 4DF
Country: United Kingdom
For the attention of: Pam Wilson, Anup Mann
E-mail: fabric@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organsisations/home-office

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Forensic and Biometric Interim Capability Service (FABrIC).
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
United Kingdom (Mainland).

NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
This Prior Information Notice (PIN) supersedes the PIN published on 4-6-14 Ref: 2014/S/106-186651. Suppliers who previously expressed interest in response to PIN 2014/S/106-186651 are required to follow the process set out for this PIN. However, please note that if Security Clearances have been verified or granted as a result of PIN notice 2014/S/106-186651 then these clearances will still be applicable for the purposes of this notice, subject to clearance expiry or change in circumstances.
IDENT1 is an existing biometric identification and scenes of crime forensic case management system. It is a bespoke system serving approximately 30 000 users at 500 physical locations and which interfaces with other national systems and local police force systems.
IDENT1 is pivotal to operational policing, border security and to the detection and prevention of crime. It is linked to, and used by, all UK police forces and other public safety and national security functions.
Within policing IDENT1 is currently used for two core functions:
1. Verification of the identity of arrestees through comparison of their fingerprints against a central reference collection
2. Identification of suspects through comparison of fingerprint marks recovered from a crime scene against the central reference collection.
The Secretary of State for the Home Department (here on in 'the Home Office' or the 'Contracting Authority') seeks to provision continuity of the operational life of the capability, known as the Forensics and Biometric Interim Capability Service (FABrIC) until the Home Office Biometrics Programme delivers a longer term solution to replace both FABrIC and IABS, the immigration and asylum fingerprint system.
The Home Office is expecting to publish an OJEU notice on or around the 17th November 2014 and hold a supplier briefing day on the 17th November 2014. Please follow the process as detailed with the Expression of Interest (EOI) document to confirm attendance. The briefing will provide information on the procurement exercise for the award of contract to a supplier, who will operate and maintain the Home Office owned asset as part of the FABriC Service. The supplier would be responsible for the provision of a Managed Service comprising:
— System Integration and application development services and components for enhancements to the system;
— Operations and Maintenance of the existing system;
— Security Operations Centre;
— Biometric Algorithm Testing;
— Joint integration and Customer Testing;
— Connection to a Wide Area Network provided by the Home Office;
— Livescan services (Livescan provides a means of capturing electronically rolled impressions and palm prints directly from a donor);
— Field Hardware support;
— Service Integration;
— Provision of an interface between the fingerprint database and the Mobile ID system;
— Transition support to the FABrIC and IABS replacement service under the Home Office Biometrics Programme.
These services will have the potential, whether individually or collectively, for reuse to provide other public safety benefits and to reduce the cost to the public purse.
The Contracting Authority intends to include within the Invitation to Tender the opportunity for suppliers to take up the provision of continuity sub-contracting arrangements with the IDENT1 incumbent supplier from the effective date of the FABrIC Services contract for a limited period of 6 months. Further details will be provided at the supplier briefing day to be held on 17.11.2014.
The initial contract term will be for 2 years, with 2 possible extension periods of 12 months each (2 + 1 + 1). The extension periods will be subject to review at the end of each term and are at the discretion of the Home Office.
Estimated cost excluding VAT:
Range: between 17 000 000 and 77 400 000 GBP
II.5)Common procurement vocabulary (CPV)

48000000, 72250000, 72212517, 35721000, 48329000, 35120000, 48900000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:
The purpose of this PIN is to set out details of a forthcoming procurement exercise for the provision of continuity services of the biometric identification and scenes of crime forensic case management capability.
The PIN recommends that interested suppliers first complete and return an Expression of Interest (EoI) in order to be able to respond to the formal OJEU Notice once published.
This EoI stage is being implemented due to the national security aspects surrounding the project, as potential suppliers' staff will require vetting to Security Check (SC) level to receive certain elements of the Invitation to Tender (ITT) documentation and to be permitted access to the data room.
Accordingly, interested suppliers are invited to complete and return an EoI which will help to ensure that they meet the minimum security requirements necessary to receive the security restricted information during the procurement process. Where suppliers do not currently have security cleared staff, the EoI will provide arrangements under which three members of the supplier's staff may obtain suitable clearance at the Home Office's expense.
Suppliers who have already responded to the PIN published on 4-6-14 ref 2014/S/106-186651 are required to complete the revised EOI and supporting documentation for the purposes of this notice. Previous submissions in response to PIN ref: 2014/S/106-186651 are no longer valid.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): http://ho.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue' — Enter your correct business and user details — Note the username you chose and click ‘Save' when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest' button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender — Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) — You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
10.11.2014