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Services - 390027-2021

30/07/2021    S146

United Kingdom-Crawley: Public utilities

2021/S 146-390027

Contract award notice – utilities

Results of the procurement procedure


Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Crawley Borough Council
Postal address: Town Hall, The Boulevard
Town: Crawley
NUTS code: UKJ28 West Sussex (North East)
Postal code: RH10 1UZ
Country: United Kingdom
Contact person: Jo Newton-Smith (Procurement Manager)
Telephone: +44 1403215299
Internet address(es):
Main address:
Address of the buyer profile:
I.6)Main activity
Production, transport and distribution of gas and heat

Section II: Object

II.1)Scope of the procurement

Crawley Borough Council — District Heat Network: Operation, Maintenance, Metering and Billing Services

Reference number: CRBC - 031151
II.1.2)Main CPV code
65000000 Public utilities
II.1.3)Type of contract
II.1.4)Short description:

Crawley Borough Council (CBC) is seeking to appoint a suitably qualified contractor to carry out the operation and maintenance of a district heat network in Crawley (DHN) and provide metering and billing services to the end users. CBC proposes to award a single contract for 10 years with potential options to capture subsequent phases of the DHN (subject to value for money considerations and confirmation of timings for such phases).

II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
09300000 Electricity, heating, solar and nuclear energy
71314310 Heating engineering services for buildings
44115200 Plumbing and heating materials
42515000 District heating boiler
38412000 Thermometers
39715210 Central-heating equipment
09323000 District heating
45259300 Heating-plant repair and maintenance work
44163120 Distance-heating pipes
50720000 Repair and maintenance services of central heating
48444100 Billing system
45232141 Heating works
44115220 Heating materials
44163121 Heating pipes
38410000 Metering instruments
II.2.3)Place of performance
NUTS code: UKJ28 West Sussex (North East)
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

CBC is in the process of constructing a multi-phased town centre district heat network (DHN) which is being delivered via a phased approach over an estimated 5-year period. The first phase includes the design and build of the energy centre on the re-developed Town Hall site, along with the DHN which will service the re-developed Town Hall site, a combination of civic and commercial offices along with residential apartments located adjacent to the Town Hall and at the nearby Kilnmead Residential Development site. In all, Phase 1 will supply approximately 310 residential units and 10 887 m2 of civic/commercial space. Following completion of Phase 1, the Council intends to construct the second phase of the DHN to serve the nearby Police station, residential development on Crawley College Car Park, Crawley College, Library and other connections around the town, encompassing at full potential build-out in excess of 60 000 m2 commercial space and over 700 residential units. The design and installation of the DHN is being delivered by the CBC's development partner Westrock as part of the wider town centre development works. Following completion, CBC will adopt the DHN and take responsibility for the supply of heat to the various customers. CBC will be the heat supplier and, to deliver this function, CBC wishes to appoint a suitably qualified contractor to carry out the operation and maintenance of the DHN and provide metering and billing services to the end users. The contractor will be required to:

• carry out a full O&M service, including providing all services required to operate, maintain, test, inspect, repair and replace the relevant components of the DHN;

• undertake all scheduled and reactive repair works as part of the services;

• provide a full billing and metering service including: managing and collecting charges under the Council's Heat Supply Agreements with the end-users; processing and taking meter readings; and setting up and operating individual customer accounts. Prior to commencing the formal procurement process, CBC engaged with potential suppliers via a soft market testing exercise to discuss this opportunity (see PIN reference 2019/S 042-095375). A pre-market engagement event took place on 21 March 2019 in which organisations were given the opportunity to attend a 1-to-1 meeting with CBC and its representatives to discuss the optimum contracting approach. CBC is now inviting suitably qualified organisations to submit a response to the pre-qualification questionnaire (PQQ) for this contract opportunity. Details of where to obtain the PQQ can be found in Section I of this contract notice.

II.2.11)Information about options
Options: yes
Description of options:

CBC intend for the DHN to be expanded throughout Crawley town centre and be connected to new customers including Crawley College and further council-owned housing. In the event that CBC extends the DHN within the term of the contract, CBC will have the right to instruct the contractor to provide the services to the extended network. At present the full technical detail of any extensions and the customer requirements have not been finalised and it will not be possible for Bidders to submit a fixed price to provide services to any future extensions. The contract will, however, include a clear and transparent methodology to calculate the price uplift, if an extension to the services is instructed.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 140-345714
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a periodic indicative notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.4)Information on value of the contract/lot (excluding VAT)
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: Strand, Holborn
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Royal Courts of Justice
Postal address: Strand, Holborn
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice: